I would like to premise that I am not a coder, and have limited SharePoint experience. Nonetheless, I have a task at work to create a new tool for a group at work. This tool will allow them to track things through its life-cycle. The old tool will stop being used once they hit the 49,999th record. At that point we will transition to SharePoint. The prior numbers will live with those records and we will be unable to start back at the number 1.
My goal is to have an ID field for each record that incrementally grows starting from the number 50,000.
I tried creating a new calculated formula field that does 50,000 plus the ID but it does not work effectively. There tends to be a lag. The lag can be anywhere from 5 minutes to a day or two. In turn, I need an alternative option.
With a friends coaching, I am messing with SharePoint designer to automatically create a record once one is deleted and delete one every time one is created. However, this times out occasionally. Even more so, it is extremely slow. It will take me a week or so to get to 50,000. Does anyone have any experience or expertise to assist me? It is very appreciated.
The way I did it was to create another field and used that in all my views. Update it through a SharePoint Designer workflow on create - set the field to ID+50000, for example, or whatever you need. Maybe give it a bit of a buffer and set it to ID+51000. By the time the workflow is running the ID has been created and you can use it in a workflow.
If you are going to be moving your old records to the list, you can change the workflow to only update the new field if it's blank. That way you can save the original ids.
Related
I am trying to build a better structure for creating product specifications for our products, Currently everything is done in excel, as a result every time a value is changed, it takes numerous man hours to make that change to all the specifications. Additionally, our inventory of products continues to grow. I am trying to introduce a new system for developing specifications that will allow me to manage the snowball effect of growing specs and increasing work for simple changes to the entire product line.
My question is, if I build a database with all the necessary values for the template we already use (an excel sheet), is there a way I can enter a part number in the excel template and have all the other values populate into the template at their appropriate locations?
I have posted images of the template and a sample of what the Access database could look like.
Thank you for your help.
In VSTS Online, using BoardColumn as a Query Criteria, or using it as a Column in Query Results, does not work.
For instance, we have custom columns, beginning with Committed, and progressing through additional states. It seems that the system only allows us to query using out-of-the-box column names, that match State values.
If I query for BoardColumn = Committed, the query returns Work Items that are in the Committed Column, or any of the subsequent columns, and the displayed value for BoardColumn in the query results simply says "Committed", because that is the State value on those Work Items.
Additionally, using one of the custom columns, such as "In QA", as a criteria value for Board Column, returns zero results, even though there are Work Items in that column.
This does not make sense. Why does the query functionality not actually look at the BoardColumn value when querying? Why does the query result display State instead of BoardColumn?
A few weeks ago I ran into an issue similar to this. We had our team split into two, and one of the new teams was using the Kanban board. For the split we used the information on Visualstudio.com
We noticed that, whilst the items were positioned in the correct board column, any queries would give the old state (i.e. Committed).
A hint to the problem was found on visualstudio.uservoice.com where they were discussing which teams owns the item. Eventually I realized that, whilst our two new teams both had their own backlog iteration, so did the old 'root' team. Changing the Backlog Iteration path of the old team to some subiteration solved the problem for us. It seems the old team was still considered the owner.
The question seems to be: is your Work Item also visible on another Board? Then this might be the solution.
This is all TFS 2017 on-premises.
It appears that VSTS will save the board column information for the Team that "owns" the item. It's possible to move the item across different boards at different Team levels, but the query result reflects the team that owns the item. For example, if the item belongs to a Team's area, then it's placement on the board will be reflected in the query. The parent Team's placement on the board will not be reflected. This is true if you have nested teams/areas as well.
when a team is configured the area and iteration path are mapped, if the team's area path includes the sub area paths and there is a seperate team configuration/board for one of the sub area path then you might see this.
you can exclude sub area paths from this team settings and doing so will have your workitem being mapped to a single area path which is mapped to a single team board.
I'm looking to get some guidance with Sharepoint 2010. I am working on a project which requires a system that would inform concerned users of an outages with their applciation and provide regular updates via email (worflow).
I can accomplish most of the tasks with a simple custom list and workflow. Users would be able to input their start/end time of the outage, description and their update. With a workflow an email would be sent to the concerned users with all the details.
Where the problem starts is that, we have to provide hourly updates on an outage. So I would need to be able to add new update fields dynamically for every new updates and then be able to send all the updates via an email workflow.
At the moment I am just trying to figure out the best way to go about this. I tought that a simple custom list would be sufficient but looks like ill need to create a more complex system. Perhaps ill need to create 3 custom lists, 1 master list that would gather the details from list 1 (cotnains the description, start/end time) and the list 2 (contains updates) and some how link the together.
Would anyone have any advice about this?
I would create 2 lists: 1 main with all details and another one with updates and added multi lookup field to the first list.
OR even better -
added lookup field to the second list and when item is created - set lookup to the item in the list 1. Then you would be able to get all items from the list 2 (updates) by the item in the list 1.
Hope it makes sense.
Regards,
Andrey.
I would consider having following 4 fields apart from whatever you need right now.
1. Update
2. Outage (choice yes/no)
3. Previous updates (hide it on Edit form)
4. latest update hidden (hide this on edit form)
I would use one list. Let the workflow run whenever a new item is created or an existing item is updated.
For new Outage items send the outage email.
For updates:
Every hour check for update on the item
If there is any update then copy the value to latest update and previous updates. Clear the value of update column.
Send email with latest update value.
Once outage is over user updates the update field and makes outage over to yes.
At this point of time the workflow is complete.
I have two view, one is sorting 2011 data and the other one is sorting the 2012,
2013 is coming and I think, create another view is not good. Then I tried to code a formula to call the data in my database and send to view but it's not working .
please help me :)
I think your best option is to create another view. Notes doesn't do well with dynamic view selection formulas.
Another alternative to consider is to use categories to group data by year. You could then set up an embedded view that shows only a single category, which could be determined by a drop-down field that shows the available years.
A solution I have used when dealing with weekly or monthly date is to use an agent to create a new folder every week and to put the correct documents in the folder. But this is a lot of work and if there is a high volume of data you can run into problems with some of the internal limits of the Notes database structure. Someone with expert level knowledge of Notes can probably manage this, but I do not recommend it as a general solution -- and certainly not for yearly data.
Adding a view once a year is really not that bad. It's two minutes of work every 12 months, just copying and renaming the previous year's view and changing the selection formula.
i am looking to create an invoice in either MS-excel or MS-word. This invoice will contain several fields like invoice no., customer name, product info, quantity, Amount, Date, Address of customer, phone no. etc. The function of the invoice will be, to generate a unique invoice number, every time i open it, and then the vendor will mention the customer's info, product's info and click on submit button or save it. The info mentioned in the invoice will automatically be saved in the MS-Access database whenever submit button is clicked or the document is saved.
Thus, All the records of the customer will be saved in the MS-Access database. whenever i need to search for a particular customer, i should be able to search it from either invoice no. or any unique field for that particular invoice. I hope my query is explained clearly. please let me know the easiest way to do it. I do not have the vast knowledge about this subject, so give me suggestions that are understandable by a Novice.
I think you are starting from the wrong end. Use an Access form to get the data and then run a mailmerge, the easiest way is to output a text file from Access as the data file and use a Word template for the merge.
An autonumber may suit for invoice number as long as all you need is a unique number. If you need documented sequential numbers, you will have to create then yourself. How you do it will depend on the number of users working at the same time.
I can tell you now, generating Word files with Access is a bit of a pain in the ass. If you really want to do formatting it gets hard (is my experience).
I ended up generating HTML files in which I could control everything, and opening them as .docs. But if you are really new to this, I suggest you start with some VBA tutorials, where they explain to you how you get records from you database and loop through them to generate output. And then you can start looking at file writing functions in VBA.
Can't find any tutorials real quick (my girlfriend is getting angry as we speak), but here is a sample:
http://www.access-programmers.co.uk/forums/showthread.php?t=25354
Just look around in fora, look for file generation and looping through records.
Hi just reading your post, like Remou l would strongly suggest you use Access to enter and store the data. It is possible to get a user to enter data into a spreadsheet and write the data back to Access DB. Not something l would recommend for the novice, here is a link to some code on how it could be done
Returning to your first question, of creating the invoice have you considered generating the invoices from Access using a report? They can be printed to PDF, or exported to various electronic formats. Or is there specific reason to use Word/Excel? If are going down the route of using Word to generate the invoice then use a template as Remou suggested. See this link for some samples see the section titled Access > Word. I have used the examples as a basis for Access to Word. A number of the examples though use a tecnology called DAO, which l understand will not be included in any operating system after Windows 7. Just something to be aware of.
Searching for a record in a database table this link has one possible solution . Also the author has included a example database.