I have a table excel as below.
Name Emp ID task
A 12 x
b 21 y
A 12 z
and I need to receive output as below:
Query: Give me tasks of A, 12.
Output: X,Z
Any help/thoughts? TIA.
If you use this array formula (Ctrl+Shift+Enter when in formula bar) and copy this formula down it will put each result that matches both criteria in a seperate cell, you are then free to use a concatenate to build the string from those if you wish. Only other solution is through VBA.
=IFERROR(INDEX($B$1:$D$5,SMALL(IF($B$1:$B$5=$F$2,IF($C$1:$C$5=$G$2,ROW($B$1:$B$5)-ROW(INDEX($B$1:$B$5,1,1))+1)),ROW(1:1)),3),"")
Please note that I only built this based on a small range (B1:D5) and assumed that the searching criteria are in F2 and G2.
Using small with an IF statement allows you to access the range as an array. where both criteria match, the if statement produces an array of the rows which SMALL will retrieve smallest to largest as Row(1:1) will atomatically update when the formula is copied to increase which row number SMALL is retrieving.
(this was a bit of a rush job so I know that my description is bad, feel free to edit or probe for more detail and I can update it later with a better explanation)
Related
I am new to excel please help me.
So the situation is we have two contact no column
contact no contact no 1
9864573828 0145883
9834765849 1923832
018294 9876547834
i want to merge two column into 1 having contact no of 10 digit.
contact no
9864573828
9834765849
9876547834
I'm using Excel 2013
In Excel 2013 this formula can be used to list the 10 digit numbers from the first and second range without gaps:
=IFERROR(IFERROR(INDEX(A:A,AGGREGATE(15,6,ROW(A:A)/(LEN(A:A)=10)/(ISNUMBER(--A:A)),ROW(1:1))),INDEX(B:B,AGGREGATE(15,6,ROW(B:B)/(LEN(B:B)=10)/(ISNUMBER(--B:B)),ROW(1:1)-SUMPRODUCT((LEN(A:A)=10)*(ISNUMBER(--A:A)))))),"")
It uses a lot of resources to calculate, so whole column references is highly discouraged. So use actual ranges instead like:
=IFERROR(
IFERROR(
INDEX(A:A,
AGGREGATE(15,6,
ROW($A$2:$A$5)
/(LEN($A$2:$A$5)=10)
/(ISNUMBER(--$A$2:$A$5)),
ROW(1:1))),
INDEX(B:B,
AGGREGATE(15,6,
ROW($B$2:$B$5)
/(LEN($B$2:$B$5)=10)
/(ISNUMBER(--$B$2:$B$5)),
ROW(1:1)
-SUMPRODUCT(
(LEN($A$2:$A$5)=10)
*(ISNUMBER(--$A$2:$A$5)))))),
"")
Note: I think (unable to verify myself) the formula needs entered with ctrl+shift+enter to make it an array formula.
What this formula does is get the first row of the first range where the string length is 10 and the string converted to a number does not produce an error (what would happen in case of text characters in the string).
When you drag down the formula it shows the second found, third, etc... until no values are found in the first range anymore.
In that case the IFERROR makes it look for the same logic in the second range.
As we want it to show the first found value first, we can't reset the ROW(1:1) * - that is used as a counter for the first smallest, second smallest, etc.. - * therefore we use the same counter and use SUMPRODUCT to subtract the total number of strings meeting the conditions in the first range. That way the counter will start at 1 for the second range and starts counting from there.
If no more values are found in the second range it will show a blank value.
So you can drag down the formula up to the first blank result to show each result.
It's probably still slow with actual range references. I highly advise to upgrade to Office 365.
Try the following formula-
=LET(x,TOCOL(A2:B13,1),FILTER(x,LEN(x)=10))
Since your excel version doesn't support TOCOL() and some other formulas you can use this simple solution:
=IF(LEN(A2)=10,A2,IF(LEN(B2)=10,B2,""))
Put it in C2 and drag id down for a result:
Since you didn't specify what to do if both columns has 10 digit number or both doesn't, in those cases it will return first 10 digit number or empty string.
I have a spreadsheet that shows the actual dollars produced and the expected dollars produced for each employee, where each row is one day and each employee has two columns. I would like to count the number of times an employee came within 10% of their production goal without referencing specific columns. Please look at the example spreadsheet.
I want for the formulas in cells Sheet2!E4:E7 to do what the formulas in Sheet2!E10:E13 do.
I am trying to avoid using direct column references because it causes me to have to go in and update the columns in the formulas every time a new employee is added to the sheet.
I'm no stranger to using INDEX+MATCH, or to converting SUMPRODUCT formulas to INDEX+MATCH. What I can't get past are the formulas in cells Sheet2!E4:E7. If you evaluate the formula you can watch the INDEX+MATCH section on the left side of the formula work correctly, and then a nearly identical INDEX+MATCH section on the right side evaluate to 0 for no apparent reason.
The formula I'm having trouble with is in cell Sheet2!E4:
COUNTIF(INDEX(Sheet1!$A$2:$AZ$314,,MATCH($B4,Sheet1!$A$1:$AZ$1,0)),">"&(INDEX(Sheet1!$A$2:$AZ$314,,MATCH($B4,Sheet1!$A$1:$AZ$1,0)+1)))
The section to the left of the ">" will match with the correct range (Sheet1!B2:B314), however the section to the right of the ">" will evaluate to 0 instead of Sheet1!C2:C314.
This is strange to me because the only real difference between the two sections is the '+1' on the end of the MATCH function, and adding the '+1' to the section to the left of the ">" produces the expected result for the MATCH function (Sheet1!C2:C314) as seen by evaluating the formula in cell Sheet2!E5.
The formula that produces the correct result is in cell Sheet2!E10:
SUMPRODUCT(--(ISNUMBER(Sheet1!$B$2:$B$313)),--(Sheet1!$B$2:$B$313<Sheet1!$C$2:$C$313),--(Sheet1!$B$2:$B$313>=Sheet1!$C$2:$C$313*0.9))
I understand that if I exclude the '$' before the column references, any future additions/subtractions to the columns on Sheet1 will adjust the references accordingly. This solution is not ideal, because there are multiple data sheets (one for each year) where the columns are all different (Dan is column F for 2019, G for 2018, M for 2017, etc.), and the tables using these sheets are laid out in a way that would prevent me from easily being able to auto-update the formulas, so a solution that locates the correct column using the employee's name is preferred.
The correct result should be 2 for Allen and 3 for Torres, but I can only seem to get the INDEX+MATCH formulas to return 0, 12, 15, 16, or 17 (depending on what tweaks I make to the formula).
Any help with this would be greatly appreciated.
You can try this: ARRAY FORMULA CTRL + SHIFT + ENTER
=SUM(IF(ISNUMBER(INDEX($A$1:$E$30,2,MATCH(G9,$A$1:$E$1,0)):INDEX($A$1:$E$30,30,MATCH(G9,$A$1:$E$1,0))),INDEX($A$1:$E$30,2,MATCH(G9,$A$1:$E$1,0)):INDEX($A$1:$E$30,30,MATCH(G9,$A$1:$E$1,0))<INDEX($A$1:$E$30,2,MATCH(G9,$A$1:$E$1,0)+1):INDEX($A$1:$E$30,30,MATCH(G9,$A$1:$E$1,0)+1)*(INDEX($A$1:$E$30,2,MATCH(G9,$A$1:$E$1,0)):INDEX($A$1:$E$30,30,MATCH(G9,$A$1:$E$1,0))>=INDEX($A$1:$E$30,2,MATCH(G9,$A$1:$E$1,0)+1):INDEX($A$1:$E$30,30,MATCH(G9,$A$1:$E$1,0)+1)*0.9))*1)
and adapt the ranges to your needs. It is entered on the same sheet as the data.
Basically this approach uses ARRAY FORMULA CTRL + SHIFT + ENTER
INDEX($A$1:$E$30,2,MATCH(G9,$A$1:$E$1,0)):INDEX($A$1:$E$30,30,MATCH(G9,$A$1:$E$1,0)))
to get the needed ranges. MATCH looks for the right column. the row number can be set as needed, here its is from 2 to30 adapted to your provided data. My search term in this case is in G9 with Allen as content. The result of the formula is $B$2:$B$30. A +1 after Match gives the other range $C$2:$C$30. Both ranges can then be evaluated with the needed conditions
Pull it down and provide Torres in G10. Then the ranges will be adapted to $D$2:$D$30 and $E$2:$E$30.
EDIT: I have revived the source data source to remove the ambiguity of my last screen shots
I am trying to transpose spreadsheet data where there are many rows where the customer name may be duplicated but each row contains a different product.
For instance
revised original data source
to
revised proposed data format
I would like to do it with formulae if possible as I struggle with VB
Thank you for any help
I realise this is a huge answer, apologies but I wanted to be clear. If you need anything from me, drop me a comment and I'll help out.
Here's the output from my formula:
EDITED ANSWER - Named ranges used for ease of understanding:
These are just an example of a few of the named ranges I have used, you can reference the ranges directly or name them yourself (simplest way is to highlight the data then put the name in the drop down next to the formula bar [top left])
Be wary that as we will be using Array formulas for AccNum and AccType, you will not want to select the entire column and instead opt for either the exact data length or overshoot it by 100 or so. Large array formulas tend to slow down calculation and will calculate every cell individually regardless of it being empty.
First formula
=IF(COUNTIF(D2:D11,">""")>0,CONCATENATE("Account Number ",LEFT((COLUMN(A:A)+1)/2,1)),"")
This formula is identical to the one in the original answer apart form the adjusted heading title.
=IF(Condition,True,False) - There are so many uses for the IF logic, it is the best formula in Excel in my opinion. I have used to IF with COUNTIF to check whether there is more than 0 cells that are more than BLANK (or ""). This is just a trick around using ISBLANK() or other blank identifiers that get confused when formula is present.
If the result is TRUE, I use CONCATENATE(Text1,Text2,etc.) to build a text string for the column header. ROW(1:1) or COLUMN(A:A) is commonly used to initiate an automatically increasing integer for formulas to use based on whether the count increase is required horizontally or vertically. I add 1 to this increasing integer and divide it by 2 so that the increase for each column is 0.5 (1 > 1.5 > 2 > 2.5) I then use LEFT formula to just take the first digit to the left of this decimal answer so the number increases only once every 2 columns.
If the result is FALSE then leave the cell blank ,""). Standard stuff here, no explanation needed.
Second Formula
=CONCATENATE(INDEX(Forename,MATCH(Sheet4!$A2,Reference,0)))
=CONCATENATE(INDEX(Surname,MATCH(Sheet4!$A2,Reference,0)))
CONCATENATE has only been used here to force blank cells to remain blank when pulled by INDEX. INDEX will read blank cells as values and therefore 0's whereas CONCATENATE will read them as text and therefore "".
INDEX(Range,Row,Column): This is a lookup formula that is much more advanced than VLOOKUP or HLOOKUP and not limited in the way that they are.
The range i have used is the expected output range - Forename or Surname
The row is then calculated using MATCH(Criteria,Range,Match Type). Match will look through a range and return the position as an integer where a match occurs. For this I have set the criteria to the unique reference number in column A for that row, the range to the named range Reference and the match type as 0 (1 Less than, 0 Exact Match, -1 Greater than).
I did not define a column number for INDEX as it defaults to the first column and I am only giving it one column of data to output from anyway.
Third Formula
Remember these need to be entered as an array (when in the formula bar hit Ctrl+Shift+Enter)
=IFERROR(INDEX(AccNum,SMALL(IF(Reference=Sheet4!$A2,ROW(Reference)-ROW(INDEX(Reference,1,1))+1),ROUNDDOWN((COLUMN(A:A)+1)/2,0))),"")
=IFERROR(INDEX(AccType,SMALL(IF(Reference=Sheet4!$A2,ROW(Reference)-ROW(INDEX(Reference,1,1))+1),ROUNDDOWN((COLUMN(B:B)+1)/2,0))),"")
As you can see, one of these is used for AccNum and the other for AccType.
IFERROR(Value): The reason that this has been used is that we are not expecting the formula to always return something. When the formula cannot return something or SMALL has run out of matches to go through then an error will occur (usually #VALUE or #NUM!) so i use ,"") to force a blank result instead (again standard stuff).
I have already explained the INDEX formula above so let's just dive in to how I have worked out the rows that match what we are looking for:
SMALL(IF(Reference=Sheet4!$A2,ROW(Reference)-ROW(INDEX(Reference,1,1))+1),ROUNDDOWN((COLUMN(B:B)+1)/2,0))
The IF statement here is fairly self explanatory but as we have used it as an array formula, it will perform =Sheet4!$A2 which is the unique reference on every cell in the named range Reference individually. In your mock data this returns a result of: {FALSE;TRUE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE} for the first entry (I included titles in the range, hence the initial FALSE). IF will do my row calculation* for every true but leave the FALSEs as they are.
This leaves a result of {FALSE;2;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE;FALSE} that SMALL(array,k) will use. SMALL will only work on numeric values and will display the 'k'th result. Again the column trick has been used but to cover more ground, I used another method: ROUNDDOWN(Number,digits) as opposed to using LEFT() Digits here means decimal places so I used 0 to round down to a whole integer for the same result. As this copies across the columns like so: 1, 1, 2, 2, 3, 3, SMALL will alternatively (as the formulas alternate) grab the 1st smallest AccNum then the 1st Smallest AccType before grabbing the 2nd AccNum and Acctype and so forth.
*(Row number of the match minus the first row number of the range then plus 1, again fairly common as a foolproof way to always get the correct row regardless of where the data starts; actually as your data starts on row 1 we could just do ROW(Reference) but I left it as is incase you had data in a different format)
ORIGINAL ANSWER - Same logic as above
Here's your solution in 3 parts
Part 1 being a trick for the auto completion of the titles so that they will hide when not used (in case you will just copay and paste values the whole lot to speed up use again).
=IF(COUNTIF(C2:C11,">""")>0,CONCATENATE("Product ",LEFT((COLUMN(A:A)+1)/2,1)),"") in C
=IF(COUNTIF(D2:D11,">""")>0,CONCATENATE("Prod code ",LEFT((COLUMN(B:B)+1)/2,1)),"") in D
Highlight both of the cells and drag across to stagger the outputs "Product " and "Prod code "
Part 2 would be inputting the unique IDs to the new sheet, I would suggest copying your entire column A across to a new sheet and using DATA > REMOVE DUPLICATES > Continue with current selection to trim out the multiple occurrences of unique IDs.
In column B use =INDEX(Sheet2!$B$1:$B$7,MATCH(Sheet4!$A2,Sheet2!$A$1:$A$7,0)) to get the names pulled across.
Part 3, the INDEX
Once again, we are doing a staggered input here before copying the formula across the page to cover the entirety of the data.
=IFERROR(INDEX(Sheet2!$C$1:$D$11,SMALL(IF(Sheet2!$A$1:$A$11=Sheet4!$A2,ROW(Sheet2!$A$1:$A$11)-ROW(INDEX(Sheet2!$A$1:$A$11,1,1))+1),ROUNDDOWN((COLUMN(A:A)+1)/2,0)),1),"") in C
=IFERROR(INDEX(Sheet2!$C$1:$D$11,SMALL(IF(Sheet2!$A$1:$A$11=Sheet4!$A2,ROW(Sheet2!$A$1:$A$11)-ROW(INDEX(Sheet2!$A$1:$A$11,1,1))+1),ROUNDDOWN((COLUMN(B:B)+1)/2,0)),2),"") in D
The formulas of Part 3 will need to be entered as an array (when in the formula bar hit Ctrl+Shift+Enter) . This will need to be done before copying the formulas across.
These formulas can now be dragged / copied in all directions and will feed off of the unique ID in column A.
My Answer is already rather long so I haven't gone on to break the formula down. If you have any trouble understanding how this works, let me know and I will be happy to write up a quick guide, breaking it down chunk by chunk for you.
I have a (large) array of data in Excel of which I need to compute the average value of certain values in one column, based on the values of another column. For example, here's a snippet of my data:
So specifically, I want to take the average of the F635 mean values corresponding with Row values of 1. To take it a step further, I want this to continue to Row values of 2, Row values of 3 etc.
I'm not familiar with how to run code in Excel but have attempted to solve this by using the following:
=IF($C = "1", AVERAGE($D:$D), "")
which (to my understanding) can be interpreted as "if the values (anywhere) in column C are equal to 1, then take the average of the corresponding values in column D."
Of course, as I try this I get a formula error from Excel.
Any guidance would be incredibly appreciated. Thanks in advance.
For more complicated cases, I would use an array-formula. This one is simple enough for the AVERAGEIF formula. For instance =AVERAGEIF(A1:A23;1;B1:B23)
Array-formula allows for more elaborate ifs. To replicate the above, you could do =SUM(IF($A$1:$A$23=1;$B$1:$B$23;0))/COUNT(IF($A$1:$A$23=1;$B$1:$B$23;0)).
Looks like more work but you can create extremely elaborate if-statements. Instead of hitting ENTER, do CTRL-ENTER when entering the formula. Use * between criteria to replicate AND or + for OR. Example: SUM(IF(($A$1:$A$23="apple")*($B$1:$B$23="green");$C$1:$C$23;0)) tallies values for green apples in c1:c23.
Your sample data includes three columns with potential ifs so my guess is that you're going to need array formulas at some point.
Excel already has a builtin function for exactly this use; AVERAGEIF().
=AVERAGEIF(C:C,1,D:D)
I have a data sheet and have to create a report which is based on multiple conditions based on data. Attaching an image of the Data sheet and another sheer which is a report sheet.
Data Sheet:
Report Sheet:
Question: In the report sheet, in column A I have unique types and in column B I want the total count of the objects based on type and color. So presently I want total count of Orange fruit and Orange vegetable. i.e. B3 will have 2 as the value and B4 will be 1.
I tried the following formulae, but I am getting 0 in B3:
=COUNT(IF((Data!$A$2:Data!$A$7=A3 * Data!$B$2:Data!$B$7=“Orange”),Data!$C$2:Data!$C$7))
Is the condition I am using inside IF incorrect?
For getting the total, you are looking for SUM not COUNT.
Especially SUMIFS which as the name suggests, will let you define multiple criterias, like this:
=SUMIFS(C2:C7,A2:A7,"Fruits",B2:B7,"Orange")
This will return 30.
=SUMIFS(C2:C7,A2:A7,"Vegetables",B2:B7,"Orange")
And this will say 14.
So the first argument is the area where the numbers to be summed are;
Next you will add the range where you would like to evaluate the following, the criteria.
Edit
I see that you might want to use COUNTIFS to return the number of occurences, not the total, in this case, this might be very similar:
=COUNTIFS(A2:A7,"Fruits",B2:B7,"Orange")
You can get it to work with your original formula if
(1) You put extra brackets as shown
(2) Use SUM instead of COUNT
(3) Enter it as an array formula using Ctrl-Shift-Enter
=SUM(IF((Data!$A$2:Data!$A$7=A3) * (Data!$B$2:Data!$B$7="Orange"),Data!$C$2:Data!$C$7))
so it appears with curly brackets round it.
I also had to re-type the quotation marks to get it to work.
=SUM((Data!$A$2:Data!$A$7=A3) * (Data!$B$2:Data!$B$7="Orange") * Data!$C$2:Data!$C$7)
is another way of doing it, also as an array formula.