I have a table with times of actions and I want to highlight rows that are more than 20-ish minutes more than the one above.
The actual number of minutes is less important.
For that I use conditional formatting with the formula:
=F3-F2>0,01766
So far so good.
But now if I apply filter on the table the the formula does not work anymore because it looks at the hidden rows.
Only the first highlight is made by the conditional formatting the other two are done by me.
Is it possible to get conditional formatting to look at the visible rows only?
I was able to come up with a solution only by using a special columns for the filtered index. In my example, i am filtering the data by '1', So i will add '1' in Column L. If you have multiple filters, you can add in the next rows in col L.
Col H checks if cell in Col E exists in the filters list
Col I finds the last row that is not filtered. The formula has to be entered as an Array Formula i.e. enter the formula and press Ctrl Shift Enter
Col J checks if the difference between cells in Col F for the current row and the last not filtered row is between 20 and 21 minutes. Conditional formatting is applied for this cell being true
Below image without applying any filter
After adding '1' as filter
Filtered rows hidden
Formula
Here is a Google Sheet
Note that SUBTOTAL() has options for ignoring hidden rows: this gives you a way to create a formula-based helper column for determining whether or not a row is filtered out....
Note Col C is an Array formula
After filtering for "A" only:
This way you can filter on multiple columns if required.
Related
In column C, there are duplicate values that I don't want. How do I go about filtering the rows by the condition - Show the rows where there are duplicate values in column C?
I would add a helper column at the end with =COUNTIF(C:C;C1) and copy it down behind every row with data. Then filter on >1.
Or you can create a pivottable and put column C in the values as a count.
Easiest way is to add conditional formatting for duplicates and then filter on colour - it doesn't involve changing your data set at all and is an easy visual cue as to where duplicates exist. However, similar to the answer above, this will filter out both the original and the duplicate record.
If you want one of the rows to show (i.e. 1 of each value in column C), then a new column with the COUNTIF formula applied to the range starting 1 cell below or above would work. So if the new column was "D", in cell "D2", you would use either;
Cell above:
= COUNTIF($C$1:$C1,$C2)
OR
Cell below:
= COUNTIF($C3:$C$9000,$C2)
Note: if you use the count from the cell below (i.e. to show the last row where that value is found), you will need to assign a "finish row" - I used 9000, but you could go to 1048576 if you want to include whole sheet.
You would then filter column D to only show 0s
These solutions assume you still want to keep the records, just hide them. If this is not the case, there are easy ways to delete duplicates.
I want to define a dynamic range that will expand the rows and columns of my range whenever a new row or column is inserted. My current formula does not want to expand to cell $T$13. My headers start in row $M$7. How can I adjust my formula?
Formula Being Used
=OFFSET(Sheet1!$M$8,0,0,COUNTA(Sheet1!$M:$M),COUNTA(Sheet1!$1:$1))
I need my range to expand to cell $T$13
Right now, your formula counts the number of text values in column M.
That is not a robust approach because column M contains only five text values, but columns S and T have many more values.
If you don't know which column may have the most number of entries, you can introduce a helper cell in each column that counts the number of entries below. I suggest you insert a new row 2. In column M, for example, put a formula in M2
=counta($M$3:M$99999)
Copy that formula across to column T.
Next you can evaluate which of the columns has the largest number
=max(M2:T2)
This can be plugged into your original formula like this:
=OFFSET(Sheet1!$M$8,0,0,max(M2:T2),COUNTA(Sheet1!$1:$1))
So now, instead of just looking at how many rows are in column M, the formula uses the maximum number of rows in the columns M to S.
You can now hide row 2 if it upsets your worksheet design.
Edit: the mere count of text values with CountA will ignore blank cells and will return incorrect results. You really need a formula to find the row number of the last populated cell in each column.
This should really be a new question, but here goes
If the column has number values you can use
=MATCH(99^99,B5:B999,1)
If the column has text values you can use
=MATCH("zzz",C5:C999,1)
Adjust your ranges accordingly.
I ended up using the solution mentioned by #tevlyn.
In range$M2:$T2
I have the follolwing formula =IFERROR(MATCH(99^99,M$8:M$999,1),0).
I've added IFERROR because my data doesn't always have data stretched to $T2.
I then defined my range in name manager using:
=OFFSET(Sheet3!$M$8,0,0,MAX(Sheet3!$M$2:$T$2),COUNTA(Sheet3!$1:$1))
This still works even if there are blanks in between the range.
I'm trying to apply conditional formatting to my data where I need to color the rows based on certain columns. If the current and previous rows have same data in 4 particular columns, I will color those rows. But I also need to apply this color to alternate rows.
So the result I need is like the format in the image below:
As in the sample image above, first two rows have same values in column Name1, Name2, Type_Name and Type_Code, they are colored. Then, the next row is skipped from coloring. And then the next row even if it does not have a matching row above or below, it will be colored. Then rows with Rita in Name1 are skipped.
So far I'm able to get to the rows with same values in the 4 columns and color the alternate rows, both the logics separately, but unable to apply the mix of both properly. Below are the logics applied so far.
This one, where the rows have same values in the 4 required columns, using the formula
=OR($H2&$I2&$J2&$K2 = $H1&$I1&$J1&$K1, $H2&$I2&$J2&$K2 = $H3&$I3&$J3&$K3)
And alternate rows colored with the formula
=MOD(ROW( ),2)=0
I would first add a helper column which separates the groups.
This is done by checking if the relevant columns of the row is the same as the row above. If it is, we simply take the max value of the column, if it is different, we increment the max value by 1. We can then apply the conditional formatting if this helper column is an odd value:
I have 834,000+ rows of data in columns A-S. There are pairs of rows separated by a blank row. For each pair, I need to compare column S in both rows and if they both contain "Y", then I need both rows highlighted. If they don't match, then no action is taken. How can I set this up so that it skips the blank rows and highlights the pairs correctly?
Try this formula in cell T10 : =AND(S10="Y",OR(S10=S9,S10=S11)) then copy it up and down. If that shows TRUE for the rows you want to highlight .. you can now easily setup a conditional format for the range, based on Column T. ;)
I'm fairly new to Excel and so not very experienced, but I'm trying to get an entire row to highlight red based on 2 other cells, using conditional formatting. The requirements are for the corresponding M cell in the row to have the value 'N' and for the corresponding E cell to have a past date value '<*NOW'.
I've tried a formula based on an answer for multiple conditions:
=AND(M="(N)";E<*NOW)
A formula for formatting an entire row:
=INDIRECT("m"&ROW())="N",("e"&ROW())E<*NOW
And combining the two:
=AND=INDIRECT("m"&ROW())="N",=INDIRECT("e"&ROW())E<*NOW)
(ignore all the asterisks its the only way i could get the NOW to appear)
None of these are working, please help!
Assuming your data starts at row 2 then select all rows, e.g. 2 to 100 and then apply the condition for row 2, i.e. use this formula
=AND($M2="N",$E2<TODAY())
That will now apply to the whole range. The $ signs make it format the whole row