excel vba search cell - excel

Is it possible for excel to search strings and compare it against another array of strings on another columns
For example,
I have a series of users in A1. I want to search and check all users
in cell A1 against "list of names" in Column C.
I would like to see results something that look like this. Possible?
Regards,
Terry

I have come out with my own answers and it worked though its a bit lengthy.
Sub search()
Dim users As Variant
Dim search As Boolean
Dim j As Integer
Dim found As Integer
Dim ArraySize As Integer
Dim listSize As Integer
Dim listOfUsers As Integer
listSize = 2
search = False
'Count number of teachers in List Of Users column
listOfUsers = Range("C2:C1000").Cells.SpecialCells(xlCellTypeConstants).Count
While Cells(listSize, 1).Value <> ""
found = 0
users = Split(Cells(listSize, 1).Value, ",")
ArraySize = UBound(users, 1) ' Find array size
'Loop until each cell string is done
For i = 0 To ArraySize
j = 2
While search = False
If Trim(users(i)) = Cells(j, 3).Value Then
Cells(listSize, 2).Value = Trim(users(i))
found = found + 1
search = True
ElseIf j > listOfUsers Then
search = True
Else
j = j + 1
End If
Wend
search = False
Next i
If found <> ArraySize + 1 Then
Cells(listSize, 2).Value = "Users not found"
Else
Cells(listSize, 2).Value = "All users found"
End If
listSize = listSize + 1
Wend
End Sub
Regards,
Terry

you could use Dictionary object
Option Explicit
Sub search()
Dim usersRng As Range, cell As Range
Dim elem As Variant
Dim SearchResults As String
Dim searchResultsArray As Variant
Dim iCell As Long
Set usersRng = Range("A2", Cells(Rows.COUNT, "A").End(xlUp)) '<-- set usersRng in column "A" from row 2 down to last not empty row
ReDim searchResultsArray(1 To usersRng.COUNT) '<--| size the search result array to the actual number of cells to be processed
With CreateObject("Scripting.Dictionary") 'create and reference a 'dictionary'
'store all values from "list of users" column in reference dictionary
For Each cell In Range("C2", Cells(Rows.COUNT, "C").End(xlUp))
.Add cell.Value, Null
Next cell
For Each cell In usersRng '<--| loop through "users" column cells
SearchResults = "" '<--| initialize search results
For Each elem In Split(Replace(cell.Value, " ", ""), ",") '<--| loop through current cell users
If Not .Exists(elem) Then SearchResults = SearchResults & elem & "," '<--| if current user is not in the dictionary then update 'searchResults' string
Next elem
If SearchResults = "" Then '<--| if all users have been found...
SearchResults = "All users found" '<--| ... then set 'searchResults' accordingly
Else '<--| otherwise...
SearchResults = Left(SearchResults, Len(SearchResults) - 1) & " not found" '<--| ... add " not found" to the already built list of not found users
End If
iCell = iCell + 1 '<--| update 'searchResultsArray' index
searchResultsArray(iCell) = SearchResults '<--| update 'searchResultsArray'
Next cell
Range("B2").Resize(usersRng.COUNT).Value = Application.Transpose(searchResultsArray) '<--| write down 'searchResultsArray' from cell "B2" downwards
End With
End Sub

Related

Unique rows in Listview (Userform) VBA

I have a table in excel and I want to have the records displayed in a userform using the listview control. The challange I'm facing is that I only want 5 columns to be displayed and only unique rows.
The code I have so far is as follows:
Private Sub LoadListView()
Dim wksSource As Worksheet
Dim rngData, rngCell As Range
Dim LstItem As ListItem
Dim RowCount, ColCount, i, j As Long
Dim CountryCol, ShippingWay, SortCode, FirstException, LastException, Performance_OK_NOK, Container,
CountSimilar, a As Integer
Set wksSource = Worksheets("Sheet3")
Set rngData = wksSource.Range("A1").CurrentRegion
Me.ListView1.ColumnHeaders.Add Text:="RowNr", Width:=70
For Each rngCell In rngData.Rows(1).Cells
If rngCell = "service_def_code" Or rngCell = "package_sort" Or rngCell = "ship_to_country_id" Or
rngCell = "first_tracking_exception_message" _
Or rngCell = "last_tracking_exception_message" Then
Me.ListView1.ColumnHeaders.Add Text:=rngCell.Value, Width:=80
End If
Next rngCell
RowCount = rngData.Rows.Count
ColCount = rngData.Columns.Count
For i = 1 To ColCount
If wksSource.Cells(1, i) = "ship_to_country_id" Then
CountryCol = i
ElseIf wksSource.Cells(1, i) = "service_def_code" Then
ShippingWay = i
ElseIf wksSource.Cells(1, i) = "package_sort" Then
SortCode = i
ElseIf wksSource.Cells(1, i) = "first_tracking_exception_message" Then
FirstException = i
ElseIf wksSource.Cells(1, i) = "last_tracking_exception_message" Then
LastException = i
ElseIf wksSource.Cells(1, i) = "performance_result" Then
Performance_OK_NOK = i
End If
Next i
j = 1
For i = 2 To RowCount
If wksSource.Cells(i, Performance_OK_NOK) = "NOK" then
Set LstItem = Me.ListView1.ListItems.Add(Text:=j)
LstItem.ListSubItems.Add Text:=rngData(i, CountryCol)
LstItem.ListSubItems.Add Text:=rngData(i, ShippingWay)
LstItem.ListSubItems.Add Text:=rngData(i, SortCode)
LstItem.ListSubItems.Add Text:=rngData(i, FirstException)
LstItem.ListSubItems.Add Text:=rngData(i, LastException)
j = j + 1
end if
next i
end sub
So what I want to do is to have only unique rows displayed and the subitems represents a row. I checked and searched for a solution, but couldn't find one which I understand. Can someone please help?
you can use a dictionary. For each row create a key with the values of the five columns. if it is not in the dictionary, add it to the dictionary, add it to the listview.
The below example creates a key from columns a, b. Adapt it so you create your key based on your five columns. below i only get "b2" once even though it appears twice in table(cols a,b)
Public Sub sAddToList()
'REQUIRES MICROSOFT SCRIPTING RUNTIME LIB, (Add using Tools->References from the VB menu)
Dim d As Dictionary
Dim rowKey As String
Dim i As Integer
Set d = New Dictionary
For i = 1 To 4
rowKey = CStr(Sheet1.Cells(i, 1).Value) + CStr(Sheet1.Cells(i, 2).Value)
If Not d.Exists(rowKey) Then
d.Add rowKey, rowKey
'add to your list view
End If
Next
End Sub
IF YOUR EXCEL SUPPORTS the UNIQUE function then there is no need for VBA.

How to write two IF statements for different ranges in a loop, VBA

I am working on an Excel document using VBA. This document contains a database with multiple columns, but for simplicity, let's say I have 2 columns:
Column C corresponds to names
Column F corresponds to numbers.
I'm trying to create a macro that checks all the numbers in column F (with a loop). If the number is above 100, then check the adjacent cell in column C. If the name corresponds to a condition (let's say corresponds to John or Tom), then add the value of the number in another sheet. If none of those apply, check the next cell.
My problem is that I can't find a way to define the cells in column C (Creating a variable/object to call the cells or calling directly the adjacent cell).
My code looks like this:
Sub Test1()
Dim rngnumbers, rngnames, MultipleRange As Range
Set rngnumbers = Sheet2.Range("F2:F999")
Set rngnames = Sheet2.Range("C2:C999")
Set MultipleRange = Union(rngnumbers, rngnames)
For Each numb In rngnumbers
If numb.Value >= 100 Then
If Sheet2.Range("C2") = "John" Or Sheet2.Range("C2") = "Tom" Then '''The problem here is that it only looks at the cell C2 and not the adjacent cell
Sheet1.Range("I999").End(xlUp).Offset(1, 0).Value = numb.Value
Else
End If
End If
Next numb
End Sub
I tried modifying the line:
'If Sheet2.Range("C2") = "John" Or Sheet2.Range("C2") = "Tom" Then'
to something like:
'newname.String = "John" '
But I can't find a way to define newname.
Another idea would be to increment the If statement for the names within the For loop.
Additional note:
I am also not using formulas directly within Excel as I don't want any blank cells or zeros when the if functions are False.
Does this solve your problem - referencing the relevant cell in column C? OFFSET provides a relative reference, in this case look 3 columns to the left of F.
Sub Test1()
Dim rngnumbers As Range, rngnames As Range, MultipleRange As Range, numb As Range
Set rngnumbers = Sheet2.Range("F2:F999")
Set rngnames = Sheet2.Range("C2:C999")
Set MultipleRange = Union(rngnumbers, rngnames)
For Each numb In rngnumbers
If numb.Value >= 100 Then
If numb.Offset(, -3) = "John" Or numb.Offset(, -3) = "Tom" Then
Sheet1.Range("I999").End(xlUp).Offset(1, 0).Value = numb.Value
End If
End If
Next numb
End Sub
Have you considered SUMIFS instead?
You want something like this?
Sub Test1()
Dim lRow As Long, r As Long
lRow = 1000 'last row in your data
Dim ws As Worksheet
Set ws = Worksheets("List with your data")
For i = 2 To lRow
If ws.Range("F" & i) > 100 Then
If ws.Range("C" & i).Value = "John" Or ws.Range("C" & i).Value = "Tom" Then
Worksheets("Another sheet sheet").Range("A" & r) = Range("C" & i).Value ' r - Row, where we want to enter uor text
r = r + 1 'if you want to put next name on the next row
End If
End If
Next
End Sub
Two Ifs in a Loop
Union Version
Option Explicit
Sub Test1()
Const cFirst As Integer = 2
Const cLast As Integer = 999
Const cCol1 As Variant = "F"
Const cCol2 As Variant = "C"
Const cCol3 As Variant = "I"
Dim i As Integer
Dim rngU As Range
With Sheet2
For i = cFirst To cLast
If IsNumeric(.Cells(i, cCol1)) And .Cells(i, cCol1) >= 100 Then
If .Cells(i, cCol2) = "John" _
Or .Cells(i, cCol2) = "Tom" Then
If Not rngU Is Nothing Then
Set rngU = Union(rngU, .Cells(i, cCol1))
Else
Set rngU = .Cells(i, cCol1)
End If
End If
End If
Next
End With
If Not rngU Is Nothing Then
rngU.Copy Sheet1.Cells(cLast, cCol3).End(xlUp).Offset(1, 0)
Set rngU = Nothing
End If
End Sub
I normally work with arrays:
Sub Test1()
Dim rngnumbers As Excel.Range
Dim arrVals As variant
Dim lngRow As long
Arrvals = Sheet2.Range("C2:F999").value
For Lngrow = lbound(arrvals,1) to ubound(arrvals,1)
If arrvals(lngrow,4) >= 100 Then
If arrvals(lngrow,1)= "John" Or arrvals(lngrow,1) = "Tom" Then '''The problem here is that it only looks at the cell C2 and not the adjacent cell
Sheet1.Range("I999").End(xlUp).Offset(1, 0).Value = arrvals(lngrow,4)
Else
End If
End If
Next lngrow
End Sub
Actually I would probably build an output array as well, but my thumb is tired...

Split cell values into multiple rows and keep other data

I have values in column B separated by commas. I need to split them into new rows and keep the other data the same.
I have a variable number of rows.
I don't know how many values will be in the cells in Column B, so I need to loop over the array dynamically.
Example:
ColA ColB ColC ColD
Monday A,B,C Red Email
Output:
ColA ColB ColC ColD
Monday A Red Email
Monday B Red Email
Monday C Red Email
Have tried something like:
colArray = Split(ws.Cells(i, 2).Value, ", ")
For i = LBound(colArray) To UBound(colArray)
Rows.Insert(i)
Next i
Try this, you can easily adjust it to your actual sheet name and column to split.
Sub splitByColB()
Dim r As Range, i As Long, ar
Set r = Worksheets("Sheet1").Range("B999999").End(xlUp)
Do While r.row > 1
ar = Split(r.value, ",")
If UBound(ar) >= 0 Then r.value = ar(0)
For i = UBound(ar) To 1 Step -1
r.EntireRow.Copy
r.Offset(1).EntireRow.Insert
r.Offset(1).value = ar(i)
Next
Set r = r.Offset(-1)
Loop
End Sub
You can also just do it in place by using a Do loop instead of a For loop. The only real trick is to just manually update your row counter every time you insert a new row. The "static" columns that get copied are just a simple matter of caching the values and then writing them to the inserted rows:
Dim workingRow As Long
workingRow = 2
With ActiveSheet
Do While Not IsEmpty(.Cells(workingRow, 2).Value)
Dim values() As String
values = Split(.Cells(workingRow, 2).Value, ",")
If UBound(values) > 0 Then
Dim colA As Variant, colC As Variant, colD As Variant
colA = .Cells(workingRow, 1).Value
colC = .Cells(workingRow, 3).Value
colD = .Cells(workingRow, 4).Value
For i = LBound(values) To UBound(values)
If i > 0 Then
.Rows(workingRow).Insert xlDown
End If
.Cells(workingRow, 1).Value = colA
.Cells(workingRow, 2).Value = values(i)
.Cells(workingRow, 3).Value = colC
.Cells(workingRow, 4).Value = colD
workingRow = workingRow + 1
Next
Else
workingRow = workingRow + 1
End If
Loop
End With
This will do what you want.
Option Explicit
Const ANALYSIS_ROW As String = "B"
Const DATA_START_ROW As Long = 1
Sub ReplicateData()
Dim iRow As Long
Dim lastrow As Long
Dim ws As Worksheet
Dim iSplit() As String
Dim iIndex As Long
Dim iSize As Long
'Application.ScreenUpdating = False
Application.Calculation = xlCalculationManual
With ThisWorkbook
.Worksheets("Sheet4").Copy After:=.Worksheets("Sheet4")
Set ws = ActiveSheet
End With
With ws
lastrow = .Cells(.Rows.Count, ANALYSIS_ROW).End(xlUp).Row
End With
For iRow = lastrow To DATA_START_ROW Step -1
iSplit = Split(ws.Cells(iRow, ANALYSIS_ROW).Value2, ",")
iSize = UBound(iSplit) - LBound(iSplit) + 1
If iSize = 1 Then GoTo Continue
ws.Rows(iRow).Copy
ws.Rows(iRow).Resize(iSize - 1).Insert
For iIndex = LBound(iSplit) To UBound(iSplit)
ws.Cells(iRow, ANALYSIS_ROW).Offset(iIndex).Value2 = iSplit(iIndex)
Next iIndex
Continue:
Next iRow
Application.CutCopyMode = False
Application.Calculation = xlCalculationAutomatic
'Application.ScreenUpdating = True
End Sub
A formula solution is close to your requirement.
Cell G1 is the delimiter. In this case a comma.
Helper E1:=SUM(E1,LEN(B1)-LEN(SUBSTITUTE(B1,$H$1,"")))+1
You must fill the above formula one row more.
A8:=a1
Fill this formula to the right.
A9:=LOOKUP(ROW(1:1),$E:$E,A:A)&""
Fill this formula to the right and then down.
B9:=MID($H$1&LOOKUP(ROW(A1),E:E,B:B)&$H$1,FIND("艹",SUBSTITUTE($H$1&LOOKUP(ROW(A1),E:E,B:B)&$H$1,$H$1,"艹",ROW(A2)-LOOKUP(ROW(A1),E:E)))+1,FIND("艹",SUBSTITUTE($H$1&LOOKUP(ROW(A1),E:E,B:B)&$H$1,$H$1,"艹",ROW(A2)-LOOKUP(ROW(A1),E:E)+1))-FIND("艹",SUBSTITUTE($H$1&LOOKUP(ROW(A1),E:E,B:B)&$H$1,$H$1,"艹",ROW(A2)-LOOKUP(ROW(A1),E:E)))-1)&""
Fill down.
Bug:
Numbers will be converted to Text. Of course you can remove the &"" at the end of the formula, but blank cells will be filled with 0.
Given #A.S.H.'s excellent and brief answer, the VBA function below might be a bit of an overkill, but it will hopefully be of some help to someone looking for a more "generic" solution. This method makes sure not to modify the cells to the left, to the right, or above the table of data, in case the table does not start in A1 or in case there is other data on the sheet besides the table. It also avoids copying and inserting entire rows, and it allows you to specify a separator other than a comma.
This function happens to have similarities to #ryguy72's procedure, but it does not rely on the clipboard.
Function SplitRows(ByRef dataRng As Range, ByVal splitCol As Long, ByVal splitSep As String, _
Optional ByVal idCol As Long = 0) As Boolean
SplitRows = True
Dim oldUpd As Variant: oldUpd = Application.ScreenUpdating
Dim oldCal As Variant: oldCal = Application.Calculation
On Error GoTo err_sub
'Modify application settings for the sake of speed
Application.ScreenUpdating = False
Application.Calculation = xlCalculationManual
'Get the current number of data rows
Dim rowCount As Long: rowCount = dataRng.Rows.Count
'If an ID column is specified, use it to determine where the table ends by finding the first row
' with no data in that column
If idCol > 0 Then
With dataRng
rowCount = .Offset(, idCol - 1).Resize(, 1).End(xlDown).Row - .Row + 1
End With
End If
Dim splitArr() As String
Dim splitLb As Long, splitUb As Long, splitI As Long
Dim editedRowRng As Range
'Loop through the data rows to split them as needed
Dim r As Long: r = 0
Do While r < rowCount
r = r + 1
'Split the string in the specified column
splitArr = Split(dataRng.Cells(r, splitCol).Value & "", splitSep)
splitLb = LBound(splitArr)
splitUb = UBound(splitArr)
'If the string was not split into more than 1 item, skip this row
If splitUb <= splitLb Then GoTo splitRows_Continue
'Replace the unsplit string with the first item from the split
Set editedRowRng = dataRng.Resize(1).Offset(r - 1)
editedRowRng.Cells(1, splitCol).Value = splitArr(splitLb)
'Create the new rows
For splitI = splitLb + 1 To splitUb
editedRowRng.Offset(1).Insert 'Add a new blank row
Set editedRowRng = editedRowRng.Offset(1) 'Move down to the next row
editedRowRng.Offset(-1).Copy Destination:=editedRowRng 'Copy the preceding row to the new row
editedRowRng.Cells(1, splitCol).Value = splitArr(splitI) 'Place the next item from the split string
'Account for the new row in the counters
r = r + 1
rowCount = rowCount + 1
Next
splitRows_Continue:
Loop
exit_sub:
On Error Resume Next
'Resize the original data range to reflect the new, full data range
If rowCount <> dataRng.Rows.Count Then Set dataRng = dataRng.Resize(rowCount)
'Restore the application settings
If Application.ScreenUpdating <> oldUpd Then Application.ScreenUpdating = oldUpd
If Application.Calculation <> oldCal Then Application.Calculation = oldCal
Exit Function
err_sub:
SplitRows = False
Resume exit_sub
End Function
Function input and output
To use the above function, you would specify
the range containing the rows of data (excluding the header)
the (relative) number of the column within the range with the string to split
the separator in the string to split
the optional (relative) number of the "ID" column within the range (if a number >=1 is provided, the first row with no data in this column will be taken as the last row of data)
The range object passed in the first argument will be modified by the function to reflect the range of all the new data rows (including all inserted rows). The function returns True if no errors were encountered, and False otherwise.
Examples
For the range illustrated in the original question, the call would look like this:
SplitRows Range("A2:C2"), 2, ","
If the same table started in F5 instead of A1, and if the data in column G (i.e. the data that would fall in column B if the table started in A1) was separated by Alt-Enters instead of commas, the call would look like this:
SplitRows Range("F6:H6"), 2, vbLf
If the table contained the row header plus 10 rows of data (instead of 1), and if it started in F5 again, the call would look like this:
SplitRows Range("F6:H15"), 2, vbLf
If there was no certainty about the number of rows, but we knew that all the valid rows are contiguous and always have a value in column H (i.e. the 3rd column in the range), the call could look something like this:
SplitRows Range("F6:H1048576"), 2, vbLf, 3
In Excel 95 or lower, you would have to change "1048576" to "16384", and in Excel 97-2003, to "65536".

Normalizing Excel Grid Intersection data into a flat list

I am trying to get Excel data, which was mapped using a grid/matrix mapping into a de-normalized for so that i can enter the data into a database.
How do you copy data in a grid from one excel sheet to the other as follow illustrated below.
I was trying something like this... but as you can see, i am far off!
Sub NormaliseList(mySelection As Range)
Dim cell As Range
Dim i As Long
i = 1
For Each cell In mySelection
If cell <> "" Then
Sheets(2).Range("A" & i).Value = cell(cell.Row, 1).Value
Sheets(2).Range("B" & i).Value = cell.Value
Sheets(2).Range("C" & i).Value = cell(1, cell.Column).Value
i = i + 1
Next cell
End Sub
For Reference. I Updated my code..
Simply add the code, assign macro shortcut to the function
Select the range that contains the intersection data (not the row and column data)
Run macro (Beware, sheet 2 will have data added in normalised form)
If there are multiple headings that are needed i figured i would consolidate into one column then perform a "text to columns" after processing.
Sub NormaliseList()
' to run - assign macro shortcut to sub - Select Intersection data (not row and column headings and run)
Dim Rowname, ColumnName, IntValue As String
Dim x, cntr As Integer
Dim test As Boolean
cntr = 0
For x = 1 To Selection.Count
If Selection(x).Value <> "" Then
cntr = cntr + 1
Rowname = ActiveSheet.Cells(Selection.Cells(x).Row, Selection.Column - 1)
ColumnName = ActiveSheet.Cells(Selection.Row - 1, Selection.Cells(x).Column)
IntValue = Selection(x).Value
test = addrecord(Rowname, ColumnName, IntValue, cntr)
End If
Next x
End Sub
Function addrecord(vA, vB, vC As String, rec As Integer) As Boolean
'Make sure that you have a worksheet called "Sheet2"
Sheets("Sheet2").Cells(rec, 1) = vA
Sheets("Sheet2").Cells(rec, 2) = vB
Sheets("Sheet2").Cells(rec, 3) = vC
End Function
I've got two posts, with usable code and downloadable workbook, on doing this in Excel/VBA on my blog:
http://yoursumbuddy.com/data-normalizer
http://yoursumbuddy.com/data-normalizer-the-sql/
Here's the code:
'Arguments
'List: The range to be normalized.
'RepeatingColsCount: The number of columns, starting with the leftmost,
' whose headings remain the same.
'NormalizedColHeader: The column header for the rolled-up category.
'DataColHeader: The column header for the normalized data.
'NewWorkbook: Put the sheet with the data in a new workbook?
'
'NOTE: The data must be in a contiguous range and the
'rows that will be repeated must be to the left,
'with the rows to be normalized to the right.
Sub NormalizeList(List As Excel.Range, RepeatingColsCount As Long, _
NormalizedColHeader As String, DataColHeader As String, _
Optional NewWorkbook As Boolean = False)
Dim FirstNormalizingCol As Long, NormalizingColsCount As Long
Dim ColsToRepeat As Excel.Range, ColsToNormalize As Excel.Range
Dim NormalizedRowsCount As Long
Dim RepeatingList() As String
Dim NormalizedList() As Variant
Dim ListIndex As Long, i As Long, j As Long
Dim wbSource As Excel.Workbook, wbTarget As Excel.Workbook
Dim wsTarget As Excel.Worksheet
With List
'If the normalized list won't fit, you must quit.
If .Rows.Count * (.Columns.Count - RepeatingColsCount) > .Parent.Rows.Count Then
MsgBox "The normalized list will be too many rows.", _
vbExclamation + vbOKOnly, "Sorry"
Exit Sub
End If
'You have the range to be normalized and the count of leftmost rows to be repeated.
'This section uses those arguments to set the two ranges to parse
'and the two corresponding arrays to fill
FirstNormalizingCol = RepeatingColsCount + 1
NormalizingColsCount = .Columns.Count - RepeatingColsCount
Set ColsToRepeat = .Cells(1).Resize(.Rows.Count, RepeatingColsCount)
Set ColsToNormalize = .Cells(1, FirstNormalizingCol).Resize(.Rows.Count, NormalizingColsCount)
NormalizedRowsCount = ColsToNormalize.Columns.Count * .Rows.Count
ReDim RepeatingList(1 To NormalizedRowsCount, 1 To RepeatingColsCount)
ReDim NormalizedList(1 To NormalizedRowsCount, 1 To 2)
End With
'Fill in every i elements of the repeating array with the repeating row labels.
For i = 1 To NormalizedRowsCount Step NormalizingColsCount
ListIndex = ListIndex + 1
For j = 1 To RepeatingColsCount
RepeatingList(i, j) = List.Cells(ListIndex, j).Value2
Next j
Next i
'We stepped over most rows above, so fill in other repeating array elements.
For i = 1 To NormalizedRowsCount
For j = 1 To RepeatingColsCount
If RepeatingList(i, j) = "" Then
RepeatingList(i, j) = RepeatingList(i - 1, j)
End If
Next j
Next i
'Fill in each element of the first dimension of the normalizing array
'with the former column header (which is now another row label) and the data.
With ColsToNormalize
For i = 1 To .Rows.Count
For j = 1 To .Columns.Count
NormalizedList(((i - 1) * NormalizingColsCount) + j, 1) = .Cells(1, j)
NormalizedList(((i - 1) * NormalizingColsCount) + j, 2) = .Cells(i, j)
Next j
Next i
End With
'Put the normal data in the same workbook, or a new one.
If NewWorkbook Then
Set wbTarget = Workbooks.Add
Set wsTarget = wbTarget.Worksheets(1)
Else
Set wbSource = List.Parent.Parent
With wbSource.Worksheets
Set wsTarget = .Add(after:=.Item(.Count))
End With
End If
With wsTarget
'Put the data from the two arrays in the new worksheet.
.Range("A1").Resize(NormalizedRowsCount, RepeatingColsCount) = RepeatingList
.Cells(1, FirstNormalizingCol).Resize(NormalizedRowsCount, 2) = NormalizedList
'At this point there will be repeated header rows, so delete all but one.
.Range("1:" & NormalizingColsCount - 1).EntireRow.Delete
'Add the headers for the new label column and the data column.
.Cells(1, FirstNormalizingCol).Value = NormalizedColHeader
.Cells(1, FirstNormalizingCol + 1).Value = DataColHeader
End With
End Sub
You’d call it like this:
Sub TestIt()
NormalizeList ActiveSheet.UsedRange, 1, "Name", "Count", False
End Sub

Populate unique values into a VBA array from Excel

Can anyone give me VBA code that will take a range (row or column) from an Excel sheet and populate a list/array with the unique values,
i.e.:
table
table
chair
table
stool
stool
stool
chair
when the macro runs would create an array some thing like:
fur[0]=table
fur[1]=chair
fur[2]=stool
Sub GetUniqueAndCount()
Dim d As Object, c As Range, k, tmp As String
Set d = CreateObject("scripting.dictionary")
For Each c In Selection
tmp = Trim(c.Value)
If Len(tmp) > 0 Then d(tmp) = d(tmp) + 1
Next c
For Each k In d.keys
Debug.Print k, d(k)
Next k
End Sub
In this situation I always use code like this (just make sure delimeter you've chosen is not a part of search range)
Dim tmp As String
Dim arr() As String
If Not Selection Is Nothing Then
For Each cell In Selection
If (cell <> "") And (InStr(tmp, cell) = 0) Then
tmp = tmp & cell & "|"
End If
Next cell
End If
If Len(tmp) > 0 Then tmp = Left(tmp, Len(tmp) - 1)
arr = Split(tmp, "|")
Combining the Dictionary approach from Tim with the variant array from Jean_Francois below.
The array you want is in objDict.keys
Sub A_Unique_B()
Dim X
Dim objDict As Object
Dim lngRow As Long
Set objDict = CreateObject("Scripting.Dictionary")
X = Application.Transpose(Range([a1], Cells(Rows.Count, "A").End(xlUp)))
For lngRow = 1 To UBound(X, 1)
objDict(X(lngRow)) = 1
Next
Range("B1:B" & objDict.Count) = Application.Transpose(objDict.keys)
End Sub
This is the old-school way of doing it.
It will execute faster than looping through cells (e.g. For Each cell In Selection) and will be reliable no matter what, as long you have a rectangular selection (i.e. not Ctrl-selecting a bunch of random cells).
Sub FindUnique()
Dim varIn As Variant
Dim varUnique As Variant
Dim iInCol As Long
Dim iInRow As Long
Dim iUnique As Long
Dim nUnique As Long
Dim isUnique As Boolean
varIn = Selection
ReDim varUnique(1 To UBound(varIn, 1) * UBound(varIn, 2))
nUnique = 0
For iInRow = LBound(varIn, 1) To UBound(varIn, 1)
For iInCol = LBound(varIn, 2) To UBound(varIn, 2)
isUnique = True
For iUnique = 1 To nUnique
If varIn(iInRow, iInCol) = varUnique(iUnique) Then
isUnique = False
Exit For
End If
Next iUnique
If isUnique = True Then
nUnique = nUnique + 1
varUnique(nUnique) = varIn(iInRow, iInCol)
End If
Next iInCol
Next iInRow
'// varUnique now contains only the unique values.
'// Trim off the empty elements:
ReDim Preserve varUnique(1 To nUnique)
End Sub
Profiting from the MS Excel 365 function UNIQUE()
In order to enrich the valid solutions above:
Sub ExampleCall()
Dim rng As Range: Set rng = Sheet1.Range("A2:A11") ' << change to your sheet's Code(Name)
Dim a: a = rng
a = getUniques(a)
arrInfo a
End Sub
Function getUniques(a, Optional ZeroBased As Boolean = True)
Dim tmp: tmp = Application.Transpose(WorksheetFunction.Unique(a))
If ZeroBased Then ReDim Preserve tmp(0 To UBound(tmp) - 1)
getUniques = tmp
End Function
OK I did it finally:
Sub CountUniqueRecords()
Dim Array() as variant, UniqueArray() as variant, UniqueNo as Integer,
Dim i as integer, j as integer, k as integer
Redim UnquiArray(1)
k= Upbound(array)
For i = 1 To k
For j = 1 To UniqueNo + 1
If Array(i) = UniqueArray(j) Then GoTo Nx
Next j
UniqueNo = UniqueNo + 1
ReDim Preserve UniqueArray(UniqueNo + 1)
UniqueArray(UniqueNo) = Array(i)
Nx:
Next i
MsgBox UniqueNo
End Sub
one more way ...
Sub get_unique()
Dim unique_string As String
lr = Sheets("data").Cells(Sheets("data").Rows.Count, 1).End(xlUp).Row
Set range1 = Sheets("data").Range("A2:A" & lr)
For Each cel In range1
If Not InStr(output, cel.Value) > 0 Then
unique_string = unique_string & cel.Value & ","
End If
Next
End Sub
This VBA function returns an array of distinct values when passed either a range or a 2D array source
It defaults to processing the first column of the source, but you can optionally choose another column.
I wrote a LinkedIn article about it.
Function DistinctVals(a, Optional col = 1)
Dim i&, v: v = a
With CreateObject("Scripting.Dictionary")
For i = 1 To UBound(v): .Item(v(i, col)) = 1: Next
DistinctVals = Application.Transpose(.Keys)
End With
End Function
The old school method was my favourite option. Thank you. And it was indeed fast. But I didn't use redim. Here though is my real world example where I accumulate values for each unique "key" found in a column and move it into a array (say for an employee and values are hours worked per day). Then I put each key with its final values into a totals area on the active sheet. I've commented extensively for anyone who wants painful detail on what is happening here. Limited error checking is done by this code.
Sub GetActualTotals()
'
' GetActualTotals Macro
'
' This macro accumulates values for each unique employee from the active
' spreadsheet.
'
' History
' October 2016 - Version 1
'
' Invocation
' I created a button labeled "Get Totals" on the Active Sheet that invokes
' this macro.
'
Dim ResourceName As String
Dim TotalHours As Double
Dim TotalPercent As Double
Dim IsUnique As Boolean
Dim FirstRow, LastRow, LastColumn, LastResource, nUnique As Long
Dim CurResource, CurrentRow, i, j As Integer
Dim Resource(1000, 2) As Variant
Dim Rng, r As Range
'
' INITIALIZATIONS
'
' These are index numbers for the Resource array
'
Const RName = 0
Const TotHours = 1
Const TotPercent = 2
'
' Set the maximum number of resources we'll
' process.
'
Const ResourceLimit = 1000
'
' We are counting on there being no unintended data
' in the spreadsheet.
'
' It won't matter if the cells are empty though. It just
' may take longer to run the macro.
' But if there is data where this macro does not expect it,
' assume unpredictable results.
'
' There are some hardcoded values used.
' This macro just happens to expect the names to be in Column C (or 3).
'
' Get the last row in the spreadsheet:
'
LastRow = Cells.Find(What:="*", _
After:=Range("C1"), _
LookAt:=xlPart, _
LookIn:=xlFormulas, _
SearchOrder:=xlByRows, _
SearchDirection:=xlPrevious, _
MatchCase:=False).Row
'
' Furthermore, this macro banks on the first actual name to be in C6.
' so if the last row is row 65, the range we'll work with
' will evaluate to "C6:C65"
'
FirstRow = 6
Rng = "C" & FirstRow & ":C" & LastRow
Set r = Range(Rng)
'
' Initialize the resource array to be empty (even though we don't really
' need to but I'm old school).
'
For CurResource = 0 To ResourceLimit
Resource(CurResource, RName) = ""
Resource(CurResource, TotHours) = 0
Resource(CurResource, TotPercent) = 0
Next CurResource
'
' Start the resource counter at 0. The counter will represent the number of
' unique entries.
'
nUnique = 0
'
' LET'S GO
'
' Loop from the first relative row and the last relative row
' to process all the cells in the spreadsheet we are interested in
'
For i = 1 To LastRow - FirstRow
'
' Loop here for all unique entries. For any
' new unique entry, that array element will be
' initialized in the second if statement.
'
IsUnique = True
For j = 1 To nUnique
'
' If the current row element has a resource name and is already
' in the resource array, then accumulate the totals for that
' Resource Name. We then have to set IsUnique to false and
' exit the for loop to make sure we don't populate
' a new array element in the next if statement.
'
If r.Cells(i, 1).Value = Resource(j, RName) Then
IsUnique = False
Resource(j, TotHours) = Resource(j, TotHours) + _
r.Cells(i, 4).Value
Resource(j, TotPercent) = Resource(j, TotPercent) + _
r.Cells(i,5).Value
Exit For
End If
Next j
'
' If the resource name is unique then copy the initial
' values we find into the next resource array element.
' I ignore any null cells. (If the cell has a blank you might
' want to add a Trim to the cell). Not much error checking for
' the numerical values either.
'
If ((IsUnique) And (r.Cells(i, 1).Value <> "")) Then
nUnique = nUnique + 1
Resource(nUnique, RName) = r.Cells(i, 1).Value
Resource(nUnique, TotHours) = Resource(nUnique, TotHours) + _
r.Cells(i, 4).Value
Resource(nUnique, TotPercent) = Resource(nUnique, TotPercent) + _
r.Cells(i, 5).Value
End If
Next i
'
' Done processing all rows
'
' (For readability) Set the last resource counter to the last value of
' nUnique.
' Set the current row to the first relative row in the range (r=the range).
'
LastResource = nUnique
CurrentRow = 1
'
' Populate the destination cells with the accumulated values for
' each unique resource name.
'
For CurResource = 1 To LastResource
r.Cells(CurrentRow, 7).Value = Resource(CurResource, RName)
r.Cells(CurrentRow, 8).Value = Resource(CurResource, TotHours)
r.Cells(CurrentRow, 9).Value = Resource(CurResource, TotPercent)
CurrentRow = CurrentRow + 1
Next CurResource
End Sub
The VBA script below looks for all unique values from cell B5 all the way down to the very last cell in column B… $B$1048576. Once it is found, they are stored in the array (objDict).
Private Const SHT_MASTER = “MASTER”
Private Const SHT_INST_INDEX = “InstrumentIndex”
Sub UniqueList()
Dim Xyber
Dim objDict As Object
Dim lngRow As Long
Sheets(SHT_MASTER).Activate
Xyber = Application.Transpose(Sheets(SHT_MASTER).Range([b5], Cells(Rows.count, “B”).End(xlUp)))
Sheets(SHT_INST_INDEX).Activate
Set objDict = CreateObject(“Scripting.Dictionary”)
For lngRow = 1 To UBound(Xyber, 1)
If Len(Xyber(lngRow)) > 0 Then objDict(Xyber(lngRow)) = 1
Next
Sheets(SHT_INST_INDEX).Range(“B1:B” & objDict.count) = Application.Transpose(objDict.keys)
End Sub
I have tested and documented with some screenshots of the this solution. Here is the link where you can find it....
http://xybernetics.com/techtalk/excelvba-getarrayofuniquevaluesfromspecificcolumn/
If you don't mind using the Variant data type, then you can use the in-built worksheet function Unique as shown.
sub unique_results_to_array()
dim rng_data as Range
set rng_data = activesheet.range("A1:A10") 'enter the range of data here
dim my_arr() as Variant
my_arr = WorksheetFunction.Unique(rng_data)
first_val = my_arr(1,1)
second_val = my_arr(2,1)
third_val = my_arr(3,1) 'etc...
end sub
If you are not interested in the count function, then you could simplify the dictionary approach by using empty quotes for the dictionary value instead of the counter. The following code assumes the first cell containing data is "A1". Alternatively, you could use the Selection (though I understand that is generally frowned upon) or the sheet's UsedRange attribute as your range.
Both of the following examples assume that you want to omit blank values from your array of unique values.
Note that to utilize dictionary objects as follows, you must have the Microsoft Scripting Runtime library active in your references. Also note that by declaring dict as a New Dictionary instead of a Dictionary in the beginning, you can forgo the step of setting it equal to a Scripting Dictionary later. Also, dictionary keys must be unique, and this method does not result in errors when setting the value corresponding to a given dictionary key, so there is no risk of having unique keys.
Sub GetUniqueValuesInRange()
Dim cll As Range
Dim rng As Range
Dim dict As New Dictionary
Dim vArray As Variant
Set rng = Range("A1").CurrentRegion.Columns(1)
For Each cll In rng.Cells
If Len(cll.Value) > 0 Then
dict(cll.Value) = ""
End If
Next cll
vArray = dict.Keys
End Sub
The prior example is a slower method, as it is generally preferred to move the values into an array in the beginning, so that all calculations can be performed in the memory. The following should work faster for larger data sets:
Sub GetUniqueValuesInRange2()
Dim vFullArray As Variant
Dim var As Variant
Dim dict As New Dictionary
Dim vUniqueArray As Variant
vFullArray = Range("A1").CurrentRegion.Columns(1).Value
For Each var In vFullArray
If Len(var) > 0 Then
dict(var) = ""
End If
Next var
vUniqueArray = dict.Keys
End Sub

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