Excel masters, I need help about charting in excel. I have a table with data ("WEEK number", "date of start", "some data") and chart! the problem is: I need when I add new week data the chart should automatically update but I need to see only 53 weeks. For example: if I add week 30 I need to see data on the chart from week 30 (2018) to week 30 (2019)
Thank you for your help in advance
Week # Start Date Data
20 05-13-2018 21,866
21 05-20-2018 20,317
22 05-27-2018 18,078
23 06-03-2018 19,254
24 06-10-2018 17,990
25 06-17-2018 19,589
26 06-24-2018 22,346
27 07-01-2018 18,985
28 07-08-2018 18,482
29 07-15-2018 17,493
30 07-22-2018 21,217
31 07-29-2018 16,205
32 08-05-2018 16,534
33 08-12-2018 16,694
34 08-19-2018 18,190
35 08-26-2018 20,559
36 09-02-2018 24,503
37 09-09-2018 26,074
38 09-16-2018 24,092
39 09-23-2018 33,828
40 09-30-2018 28,979
41 10-07-2018 28,493
42 10-14-2018 30,634
43 10-21-2018 29,473
44 10-28-2018 28,202
45 11-04-2018 30,088
46 11-11-2018 36,070
47 11-18-2018 36,689
48 11-25-2018 35,509
49 12-02-2018 27,794
50 12-09-2018 27,802
51 12-16-2018 16,521
52 12-23-2018 13,786
1 12-31-2018 18,271
2 01-07-2019 27,336
3 01-14-2019 29,837
4 01-21-2019 31,464
5 01-28-2019 31,395
6 02-04-2019 31,383
7 02-11-2019 28,152
8 02-18-2019 30,795
9 02-25-2019 25,183
10 03-04-2019 28,344
11 03-11-2019 38,064
12 03-18-2019 36,815
13 03-25-2019 36,741
14 04-01-2019 35,849
15 04-08-2019 35,199
16 04-15-2019 28,407
17 04-22-2019 16,427
18 04-29-2019 29,678
19 05-06-2019 28,270
20 05-13-2019 24,046
21 05-20-2019 21,191
22 05-27-2019 21,480
23 06-03-2019 23,919
24 06-10-2019 20,532
25 06-17-2019 20,575
26 06-24-2019 19,111
27 07-01-2019 19,279
28 07-08-2019 22,265
29 07-15-2019 5,979
You can use defined names to automatically update a chart range in Excel.
You can refer to any array/range by a name in excel. There are formulas to find the specific array/range and we call them Array Formulas. One of the most common array formula is OFFSET. If you are not familiar with this formula, please google some tutorials online before continue.
In your example, let's presume Week # is in Column A, Start Date is in Column B, and Data is in Column C, and the name of the worksheet is SheetName.
In order to dynamically look up a 53-Week range in Column A, B and C using OFFSET formula, you need to find the starting point (i.e. the cell in each column corresponds to the first week of the 53-week range) .
For instance, if your latest Week # is Week #29 in Cell A63, the starting point would be Week #29 in Cell A11. One way of finding the latest week # is to find the corresponding maximum/latest date in the Start Date column, and use MATCH formula to find the row number. Such logic is translated into the following formulas:
Start Point in Column A (the Week # column) ="A"&MATCH(MAX(B:B),B:B,0)-52
Start Point in Column B (the Start Date column) ="B"&MATCH(MAX(B:B),B:B,0)-52
Start Point in Column C (the Data column) ="C"&MATCH(MAX(B:B),B:B,0)-52
Then you can find the 53-Week range in each column by referencing the relevant starting point in the OFFSET formula. Please note you need to press CSE Ctrl+Shift+Enter upon finishing entering each array formula to make it work.
For Column A (the Week # column) =OFFSET(INDIRECT("SheetName!A"&MATCH(MAX(SheetName!$B:$B),SheetName!$B:$B,0)-52),,,53)
For Column B (the Start Date column) =OFFSET(INDIRECT("SheetName!B"&MATCH(MAX(SheetName!$B:$B),SheetName!$B:$B,0)-52),,,53)
For Column C (the Data column) =OFFSET(INDIRECT("SheetName!C"&MATCH(MAX(SheetName!$B:$B),SheetName!$B:$B,0)-52),,,53)
The next step is to create three names for the above ranges. Press Ctrl+F3 to open the Name Manager in excel, and manually create the names and copy and paste the above formulas in the 'Refers to:' field.
Then you can create a chart from the existing data, and replace the hard-coded series values with the range names to make it dynamic as shown below:
Click anywhere within the chart, then you will see the Chart Design tab shown on top of the the ribbon of your excel. Go to Select Data and Edit the Data and Date value as shown below:
I have created a sample bar chart below showing the data for the most recent 53 weeks. Please note I have added 5 weeks' of new data to test the result, and I have put the Week # as the data label for the bar chart instead of the actual dollar value.
Lastly, you can refer to the following article for more clarifications.
How to use defined names to automatically update a chart range in Excel
I have a data which has a hotel check in date and check out date. I would be calculating the number of days spent at the hotel, I would simply subtract both of them and I have the days difference.
I now have to pick up the customers who stayed for more than 31 days and find out how many days they had spent per month. For example, some one checking in on 18th July 2015 and checked out on 18th September 2015, there should be multiple columns, corresponding to that cust which reads 13 31 18, for days spent per month. (July, Aug, Sept)
Example data and sample output :
Client Check In Check Out
Majestica Inn 22-May-15 22-Jun-15 31 9 22
Twin Tree 29-May-15 30-Jun-15 32 2 31
Connaught Mews 1-Jun-15 31-Jul-15 60 29 31
Majestica Inn 18-Jul-15 18-Sep-15 62 13 31 18
Majestica Inn 18-Jul-15 18-Sep-15 62 13 31 18
I am new to Excel, please help.
if you can be flexible about the number of columns then you can use the below formulas to get the desired output.
Formula To Get The Days:
Remark: paste this formula in cell e2 and then drag & copy.
=IFERROR(IF(AND(MONTH(E$2&"-"&YEAR($B3))>=MONTH($B3),MONTH(E$2&"-"&YEAR($C3))<=MONTH($C3)),IF(MONTH(E$2&"-"&YEAR($B3))=MONTH($B3),DATEDIF($B3,EOMONTH($B3,0),"D"),IF(MONTH(E$2&"-"&YEAR($B3))=MONTH($C3),DATEDIF(DATE(YEAR($C3),MONTH($C3),1),$C3,"D")+1,DATEDIF(DATE(YEAR($C3),MONTH(E$2&"-"&YEAR($B3)),1),EOMONTH(DATE(YEAR($C3),MONTH(E$2&"-"&YEAR($B3)),1),0),"D")+1)),""),"Err")
Formula For Concatenating:
=IFERROR(DATEDIF($B2,$C2,"D")&IF(E2<>"",",","")&CONCATENATE(E2,IF(F2<>"",",",""),F2,IF(G2<>"",",",""),G2,IF(H2<>"",",",""),H2,IF(I2<>"",",",""),I2,IF(J2<>"",",",""),J2,IF(K2<>"",",",""),K2,IF(L2<>"",",",""),L2,IF(M2<>"",",",""),M2,IF(N2<>"",",",""),N2,IF(O2<>"",",",""),O2,IF(P2<>"",",",""),P2),"")
And If You Don't Want To Add any Columns Then Try This One......
Paste in Cell D2......
=IFERROR(SUBSTITUTE(DATEDIF($B2,$C2,"D")&","&IFERROR(IF(AND(MONTH("Jan"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Jan"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Jan"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Jan"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Jan"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Jan"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("Feb"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Feb"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Feb"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Feb"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Feb"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Feb"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("Mar"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Mar"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Mar"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Mar"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Mar"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Mar"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("Apr"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Apr"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Apr"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Apr"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Apr"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Apr"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("May"&"-"&YEAR($B2))>=MONTH($B2),MONTH("May"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("May"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("May"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("May"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("May"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("Jun"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Jun"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Jun"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Jun"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Jun"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Jun"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("Jul"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Jul"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Jul"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Jul"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Jul"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Jul"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("Aug"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Aug"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Aug"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Aug"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Aug"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Aug"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("Sep"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Sep"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Sep"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Sep"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Sep"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Sep"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("Oct"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Oct"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Oct"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Oct"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Oct"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Oct"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("Nov"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Nov"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Nov"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Nov"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Nov"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Nov"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&IFERROR(IF(AND(MONTH("Dec"&"-"&YEAR($B2))>=MONTH($B2),MONTH("Dec"&"-"&YEAR($C2))<=MONTH($C2)),IF(MONTH("Dec"&"-"&YEAR($B2))=MONTH($B2),DATEDIF($B2,EOMONTH($B2,0),"D"),IF(MONTH("Dec"&"-"&YEAR($B2))=MONTH($C2),DATEDIF(DATE(YEAR($C2),MONTH($C2),1),$C2,"D")+1,DATEDIF(DATE(YEAR($C2),MONTH("Dec"&"-"&YEAR($B2)),1),EOMONTH(DATE(YEAR($C2),MONTH("Dec"&"-"&YEAR($B2)),1),0),"D")+1))&",",""),"Err")&"0|",",0|",""),"")
Good Luck .............