To filter multiple columns with a condition on the results - excel

Question

I am trying to find a way of highlighting a result with multiple conditions. I have no knowledge of pivot tables. I would rather use a formula or macros. The table is organised by Dealer.
Acc NAME Add Dealer Total
68687 Sara 11 Wood 111A 0
68687 Sara 11 Wood 111A 0
32187 Sara 11 Wood 111A 0
12345 Tom 10 Main 7878C 2
12345 Tom 10 Main 7878C 2
54321 Tom 10 Main 7878C 2
My table is similar to the one above. I want to select where the Total is greater than 0 & for each Dealer each unique Account number with the lowest Account number highlighted somehow.
So the results I want for the table above would be: Dealer 7878C, Accounts 12345, 54321.
12345 being the lower of the two, it is highlighted.
I don't mind copying the results onto another sheet, as I don't want to remove any data from the sheet. I started by just filtering the Totals for >0 and I was thinking of trying to filter for unique values in Account but its the next step that I am stuck on. A countifs formula?
The sheet is quite large and I'm just not sure which is the best way to try and do it.
Thanks for any help.

Answer 1

There's a nice but complicated way to do it.
With your original data:
With changed data:
As you can see I've placed your data in A1:E7.
I use two array formulas, one for the Dealer in G2:G5 and one for the Accounts H2:N5. The Dealer formula is vertical, and the Accounts formula is horizontal.
For the dealers put this array formula in G2 (press Ctrl+Shift+Enter to enter it):
=IFERROR(INDEX($D$2:$D$7,SMALL(IF(($E$2:$E$7>0)*(COUNTIF($G$1:$G1,$D$2:$D$7)=0),ROW($D$2:$D$7)-1),ROW($G$1:$G1))),"")
Now copy G2 down to G3:G5 to get the rest of the relevant dealers.
For the accounts put this array formula in H2:
=IFERROR(SMALL(IF(($D$2:$D$7=$G2)*(COUNTIF($G2:G2,$A$2:$A$7)=0),$A$2:$A$7),1),"")
Now copy H2 to the right, I2:N2, and down to H3:N5.
To make the first accounts bold I simply make the H column formatted as Bold.
You can copy these formulas farther as needed. Note that the locations are important. If you want to place the formulas elsewhere you'll need to change the references accordingly.
Formulas explained
What these formulas do is check for your conditions, and then get the smallest value that hasn't been retrieved yet, in the upper / left most cells.
The two formulas are mostly the same, apart from the fact that in the account numbers we can use the actual numbers, and with the dealer we use the row number instead.
The dealer formula from the inside out:
The conditions are set in the IF part of the formula, with a multiplier * as a logical AND (TRUE*TRUE=TRUE FALSE*TRUE=FALSE).
The first condition in IF(($E$2:$E$7>0)*(COUNTIF($G$1:$G1,$D$2:$D$7)=0),... checks for the row's Total value to be greater than zero, the second condition checks that the dealer is not already present in the G column. The second condition is irrelevant in the first cell, but in the second cell G3 it becomes COUNTIF($G$1:$G2,... which returns more than 0 if the dealer already exists, and evaluate to FALSE.
If the conditions are met the IF returns the dealer's index by using its row minus 1 ROW($D$2:$D$7)-1, which returns 1 for the first etc. as the starting row is 2. Otherwise it returns FALSE which is ignored.
The SMALL function returns the k-th smallest item. It ignores the FALSE items, and in our case returns the k-th smallest index that meets the conditions (Total>0 and not already present in the results). SMALL(...,ROW($G$1:$G1) in the first cell return the first item. ROW($G$1:$G2) in the second cell G3 evaluates to 2 and returns the second smallest item, and so forth.
The INDEX function simply returns the dealer from the data according to the index.
And finally, the IFERROR is there only to hide the errors when the end of the results is reached.

Answer 2

based on your sample data and assuming a header row in row 1 and the left column being column A.
=COUNTIF($A$2:A2,A2)
place that in F2 and copy down. Then do a filter on the helper column =1