I have a list of two names. One, the employee list, the other, a list of transfers. I want to match the names and then in an adjacent column post the new city.
I am using the following and I realize that the $X$1 will only post the first transfer city to all of the applicable names.
=IF(ISERROR(MATCH(D1,$Q$1:$Q$159,0)),"",$X$1)
What can use to replace the $X$1 ?
Looks like it's =LOOKUP() time:
=IFERROR(LOOKUP($D1,$Q:$Q,$X:$X),"")
Assuming list of employees is in column Q and list of transfer cities is in column X.
Notes:
=IFERROR() allows to simplify =IF() and =ISERROR() combo.
You can pass the whole columns and rows to functions instead of fixed ranges. This is useful because you don't have to rewrite your formulae each time more data are added. $Q:$Q means whole column Q, 1:1 means whole row 1 etc.
It's a good practice to fix the column of parameters, even if you don't plan to copy your formula to another column: $D1.
Related
I'm standard excel user (I know only record macro :)), but I really need your help, I'm lost. I'll try to describe what I need to do.
I'm trying to apply limited drop-downs based on previous selection. Please find the picture:
Data (columns A, B)
Dropdowns (G, H)
What I need is, that the user select some, concrete Company in column G. He will have limited drop-down in H column. So everything, what I need, is using INDIRECT formula through the Data Validation (menu - Data), but for this I need to get name to every range in column B, which will be available (for same Company), so the name of these ranges have to have exact name for each Company (a, b, c ...etc.).
The problem is that I have hundreds Companies. Do you have some idea, how can I proceed macro which allocate these names to all ranges in B column with names as per A column?
If you have any other idea how I can solve this, it will be sufficient for me too.
Thanks.
Franta
The better approach here is to use OFFSET for the Data Validation List formula.
In H2 apply Data Validation List using
=OFFSET($B$1,MATCH($G2,$A:$A,0)-1,,COUNTIFS($A:$A,$G2),1)
What this does is:
Finds the row containing the first instance of company in column A (MATCH($G2,$A:$A,0))
Counts the number of instances of company in column A (COUNTIFS($A:$A,$G2))
Creates a range offset from B1 by the Row match -1, and resizes it to the count of company
That's the range used by Validation
Note: this relies on the companies being sorted as shown in your sample data
I'm working with a set of data in excel. Data is entered into rows for items specified in columns. The first column contains a date. A cell in the same row of one of the columns contains the name of a person and in another cell in the same row but different column may contain a number larger than zero (or it may be empty).
I need to create a formula which returns the date when a number larger than zero was last entered into that column for a specific name. This is a "living list" which keeps on growing and the same names appear in different rows, sometimes with a number in the column a mentioned and sometimes not.
I found an old thread on this site on a similar subject which got me as far as knowing the date of the last entry containing the persons name but I'm still not able to configure it to show me when that specific person also had a number larger than zero in that column.
Here's the thread: How to get the newest value from a column with conditions
My current formula looks like this:
=INDEX($A:$A,MATCH(MAX(IF($G:$G=Sheet7!C5,$A:$A,0)),IF($G:$G=Sheet7!C5,$A:$A,"")))
CTRL+SHIFT+ENTER
Column A contains the dates
Column G contains the names (and "Sheet7!C5" is a reference to a name)
The value column I need to add to the mix is column AY
I feel there must be a simple solution (a small add on to the formula) to solve this but I always end up with an error.
Thanks in advance :)
Edit: Here is a simplified example of the data entry and output list needed.
For this you need to sort the date DESCENDING and format the table as Excel Table
Edit: you can sort the date ascending. See explanation at the end.
Using your example, then the formula will be
=INDEX(TableData[Activity A], MATCH($B14, TableData[Employee initials], 0))
This works just like the usual VLOOKUP or INDEX MATCH, fetching the first date on an activity matching the employee initials.
You can use VLOOKUP, but you'll need to dynamically name the range of each columns.
Edit: Just today I found an interesting behavior of MATCH when it found multiple matching values. If you use 1 instead of 0, then it will fetch the last matching value on the list.
So, you can use this formula instead in ASCENDING table.
=INDEX(TableData[Activity A], MATCH($B14, TableData[Employee initials], 1))
I'm trying to use Excel to extract figures based on multiple criteria and their location within columns.
So for example. If I wanted to do a SUMIF to receive the figures associated with the First class. The formula would retrieve the figure in a specified row,
But If I wanted to retrieve the figure associated with England. The formula would contain multiple criteria to look for the First class then look for the country England and retrieve the figure on its row in a specified column.
These columns will grow and shrink each month. Meaning I need it to be somewhat dynamic.
I've tried to do this using SUMIF and SUMIFS with no luck.
=SUMIFS(D2:D10,A2:A10,"First",B2:B10,"England")
The challenge you have is that in columns A, B and C, the values are not repeated downwards into the now blank cells. So values do not appear next to each other in the same row.
Assuming that the example you gave is quite simple, and you could also have multiple International Products for a given Class and Country, I would go for the following solution:
Reserve two columns (E and F) for intermediate calculations. If they are currently used, move those used columns to the right, making room for an empty E and F column. You could of course also choose two other columns for this purpose. But I will assume they are E and F.
Then in E2 put this formula and copy it further down the E column as far as needed.
=IF(A2<>"", A2, OFFSET(E2,-1,0))
In F2 put this formula and copy it down as well:
=IF(B2<>"", B2, IF(A2<>"", "", OFFSET(F2,-1,0)))
This should give the following display (the header titles in E1 and F1 are cosmetic only):
Now you can do formulas on those columns in combination with the C column. For instance:
=SUMIFS(D2:D10, E2:E10,"First", F2:F10,"England", C2:C10,"")
And this would output 2. Note that if you really only want to match one row, you should specify a condition for each column (E, F and C).
The intermediate formulas in the E and F columns are quite resistant to deletion of rows, due to the use of OFFSET. If you insert rows, you should of course make sure the formulas in E and F are copied into it.
If you will ever use more than 3 columns for the source data, you'll need to also add more intermediate columns with similar formulas. Also your SUMIFS would need extra conditions then.
You could use the following SUMPRODUCT() For Class and Country:
=SUMPRODUCT(($A$2:$A$10=$F$1)*($B$3:$B$11=$G$1)*($D$3:$D$11))
Then for all three:
=SUMPRODUCT(($A$2:$A$10=$F$1)*($B$3:$B$11=$G$1)*($C$4:$C$12=H1)*($D$4:$D$12))
A picture for references.
The idea is that each column must move down one row in its reference. And the Sum column must start on the same row as the last column being referenced.
I am working on a project within an excel database and am trying to match 4 different properties which all have their own columns (A,B,C,D) to find a corresponding value on a different page (Sheet2!). One sheet 2 the values are once again found in their own columns (B,C,D,E) and if all of the values match I then want the value in column A Sheet2! to be displayed in column E on sheet1!
The problem is is that often times the values on Sheet1! will be able to match up with as many as 12 different unique rows on Sheet2! making this incredibly difficult with only intermediate experience in VBA. There can be duplicates that match all of the criteria. And for when this happens I would like to return the first item that matches, as long as a previous match was not made on that item.
To give you more information we have given products different values that designate where they belong based off their velocity. This has split them up into Section#, ShelvingType, Verticle, and Horizontal Location. And we are looking to match these values to the values of our previously existing locations that we have that have corresponding(matching) numbers or text values.
To go into even more detail, on sheet one we have the products with values on where they should go. One sheet two with have pre-existing locations for which products can go that have values that are represntative of that location. So, we want to take the products NEW location values off page one and match the existing location values on page two. The problem is that for every location there are up to 12products that could go there. So, we want to go in order saying that product1 goes in the first location with matched values while product2 goes in the next location with matched values, and so on and so fourth
Edited to remove previous responses
Based on your further elaboration, if I understand correctly, I agree with the comment left by #Aaron Contreras. You should create helper columns which show a 'unique ID' where all criteria match, as well as an additional helper column which increases as more items of the same criteria code are found. This will become the 'ultra-unique' ID for that item.
At this point I don't think array formulas will be possible, though I will leave in the answer which provides the result of the first matching criteria without further eliminating 'previously used' results. This could likely be further refined, but I doubt it would be more elegant than simply using the helper columns shown in my response below. At least, I can't figure out how to do it elegantly.
To summarize my assumptions:
-Your available space is in sheet1; column A contaions something like the location of that available space, and columns B-E contain criteria for anything which will be stored there.
-Your new list of items to be placed in a location is in sheet2; columnA will be where our formula goes, showing the available location to put that item.
Enter on Sheet1
In column F on sheet1, drag down this formula:
=B1&C1&D1&E1
This will create a unique ID key to be searched in the future.
However, as there will be multiple hits for the same criteria on sheet1 (because multiple locations can hold the same thing), we need to make each row 'more unique' by showing how many times that criteria combination has already occurred. This formula will thus go in column G on sheet1, starting in cell G1 and dragged down:
=F1&countif($F$1:F1,F1)
As you drag it down, this will count the nth time that the specific combination of criteria has appeared on sheet1.
Enter on Sheet2
Create the same columns in sheet2, in columns F & G. The formulas will be exactly the same, they will just refer to sheet2 instead of sheet1.
Then the formula in column A in sheet 2, dragged down from A1, would be:
=index(sheet1!A:A,match(G1,sheet1!G:G,0))
This will find the first time that all criteria match from sheet1, for the nth time that this criteria has been used on sheet 2.
Let me know if there is anything here I've missed.
Unfinished array method
Again, array responses are possible, but for your purposes likely unnecesarry; you should probably have a unique ID for all combinations anyway. However, in case you want to use the array method, you can like so (does not account for multiple locations being used; left for reference only if you want to take this up):
In sheet2, enter the following formula [confirmed with CTRL + SHIFT + ENTER instead of just ENTER, every time the formula is changed] on the row 1, with the different criteria (and copied down):
=index(Sheet1!A1:A100,match(1,(Sheet1!B1:B100=B1)(Sheet1!C1:C100=C1)(Sheet1!D1:D100=D1)*(Sheet1!E1:E100=E1),0))
This uses the inherent boolean logic of "TRUExTRUE = TRUE; TRUExFALSE = FALSE; FALSExFALSE = FALSE", to find the first row where there is a match of all criteria. Note that I have not made this go all the way down all columns, as with Array formulas this is a significant resource hog.
Assuming that your data starts from 2nd row (1st row for lables):
{MATCH(A1&B1&C1&D1,B2:B100&C2:C100&D2:D100&E2:E100,0)}
The above is an array formula, so you don't have to input the curly brackets {.
Simply press Ctrl + Shift + Enter after typing the formula
More info
I have a list of data "instances" within one column within an excel sheet.
Each instance can have numerous copies. Here is an example:
abcsingleinstanceblah0001
cdemultipleinstanceexample0001
cdemultipleinstanceexample0002
cdemultipleinstanceexample0003
cdemultipleinstanceexample0004
....
Unfortunately the numbering scheme was not preserved across all of this data. So in some cases copies will have randomized numbers. However, the root instance name is always the same.
QUESTION: What would be a good strategy for creating a function that will parse a list of these instances and, in a new column, list all duplicates past the second copy? In relation to the example above, the new column would list:
cdemultipleinstanceexample0003
cdemultipleinstanceexample0004
I need to have the two duplicates with the lowest integer values preserved out of each set of duplicates, which is why in the example above 3 and 4 would have to go. So in the case of randomized numbers, the two instances with the lowest integer values.
What I have thought of
I was thinking to first organize the column by alphabetical order, which should automatically put duplicates in ascending order. I could then basically strip the number value from all instances, and find where there are more than 2 exact duplicates from the core instance name, which would give me the instances with more than 2 duplicates so that I could perform a function on the original data set... but I don't know if there is a better way of doing this or where to go from here.
I'm looking for formula-based solutions.
Assuming your sorted list is in Column A and that you have a row of headers you could use the following formulas in the neighboring columns.
In B:
=LEFT(A2,LEN(A2)-4)
In C (although not really necessary):
=RIGHT(A2,4)
In D starting with row 3:
=IF(AND(B3=B2,COUNTIF(B1:B3,B3)>2),"Del","Keep")
This formula doesn't work in row 2, but you can hard code the first result.
Then filter the list on Column D for "Del" and delete all the rows.
How's that?
Sort your list in column A. You'll want column headings for later so put those in row 1 (or leave it blank. In B2, type =left(A2,len(A2)-4) and drag the formula down to strip the integers. In C3 type =vlookup(B3,$B$2:$B2,1,0). Populate the formula in C3 right one cell and then down the length of the data. Now in D3 you'll have a list that has errors for any entry that only 2 or fewer instances and will have the name for any that have 2 or more. Sorting this list with a filter on row D for #NA will allow you to delete all the rows with less than two entries.
Remove your filter. Then resort the list in column A in reverse order so the high numbers are first. Replace the contents of C2 and D2 with #N/A. Refilter the list on column D for everything but #N/A and delete all the entries that have an instance listed.