I am trying to create a series of formulas in Excel that use a reference on sheet 2, via a dependent cell on sheet 1 to display data from different rows on the sheet 2. I have searched here for some tips on this problem and discovered that using Offset is probably the solution, but I need some help on the last piece of the puzzle.
Basically, I need to be able to enter into A1 on Sheet1 the formula "=Sheet2!A1" and then, via an =offset formula have cell A2, A3, A4 etc on sheet 1 automatically display the contents of specified cells elsewhere on row 1 in Sheet2.
The reason for this is because sheet 2 is a large database and i'm trying to set-up sheet 1 as a summary sheet where users can display select information.
I can see how I could use the =Offset function in cell A2 on Sheet 1 to make this work if all the data was on one sheet, and how I could set the reference within the Offset formulas to =sheet2!A1, but what I want is for the reference to be A1 and for the offset to follow the target of A1 into sheet 2 and then locate the data there.
Can anyone help? Is this even possible? Am I going about this the right way? I can't use macros because the spreadsheet will be used by people who cannot have macros on their PCs
Thanks
I had this same question I'll share my solution.
Solution:
=OFFSET((INDIRECT(ADDRESS(1,1,,,"Sheet2")),ROW(),0,,)
References:
OFFSET(starting point, num of rows, num of col, [height], [width])
ADDRESS(row_num, col_num, [abs num],[a1],[sheet])
OFFSET can't take a reference from another sheet by itself. Neither will ADDRESS for some reason. In order to reference another sheet within a formula, you need to nest ADDRESS within INDIRECT like so:
INDIRECT(ADDRESS(1,1,,,"Sheet2"))
These two nested functions point to your Sheet1 cell A1. The first argument in OFFSET is your starting point, so you need to take the two nested functions and insert as the first argument to OFFSET like so:
=OFFSET((INDIRECT(ADDRESS(1,1,,,"Sheet2")),1,0,,)
Now you need to get that "1" to increment. The best way to do this is the ROW() function, which can return the row number of the current cell (for you, this is Sheet1 A1, returning a 1). Now we have:
=OFFSET((INDIRECT(ADDRESS(1,1,,,"Sheet2")),ROW(),0,,)
If you had started your formula in Sheet1 A5, instead of ROW(), you would need to insert (ROW()-4). Row 5 minus 4 equals 1. That's the part that I needed.
Hopefully this helps someone.
Related
I am looking to do a kind of automatic cell updates on excel, which is a status update for a product we got and the location of the product in the warehouse.
I have basic knowledge of VBA and I didn't manage to code anything to help me with that. I tried to use If function, but didn't make sense because I can't find a way to achieve what I need.
Here is sheet 1
and sheet 2
examples.
This is what I am trying to achieve:
if a cell within Sheet2 column A range = Cell A2 in sheet 1, then fill Sheet1, B2 cell and Sheet1, C2 cell with the information from sheet2 on the condition that it is the most recent entry (in the example images it is the entry with the dispatched status)
Would you recommend VBA or using formulas, and if so what should I do?
This can be done with formulas, however getting the latest value isn't as easy as it seems. This can be achieved however by following this tutorial for reference. I especially refer to the part using LOOKUP(.
Other than that, all you need to do is set your ranges to refer to the correct sheet.
=IFNA(LOOKUP(2,1/(Sheet2!A:A=Sheet1!A2),Sheet2!B:B),"")
My formula in B2 is:
=INDEX(Sheet2!$B:$B;MAX(SI(Sheet2!$A:$A=Sheet1!A2;ROW(Sheet2!$A:$A)-MIN(ROW(Sheet2!$A:$A))+1)))
My formula in C2 IS:
=INDEX(Sheet2!$C:$C;MAX(SI(Sheet2!$A:$A=Sheet1!A2;ROW(Sheet2!$A:$A)-MIN(ROW(Sheet2!$A:$A))+1)))
Both formulas are array formulas so instead of entering them with ENTER, they must be entered pressing
ENTER+CTRL+SHIFT at same time
Anyways, these formulas will probably make your file heavy and slower. Think about redesigning the way you save data, and consider adding a date field, and resuming data with Pivot Tables.
I have data in two separate excel sheet in single file.
In the first sheet, I have two columns...like this
Sheet1
In the second sheet, I have one of the column which is same as Name in Sheet1. However, it does not have second column where I want to bring the value referring to the sheet 1.
Here is the second sheet.
Here in second column, i.e. Color I want to bring the value from first sheet.
I am using Libreoffice but can use excel as well. Pls suggest how I would do this in excel / libreoffice.
Solution for Excel...
So use sheet one as the reference sheet. Sheet two as the one you want to fill.
In B2 on Sheet 2 enter this formula:
=vlookup(A2,Sheet1!$A$1:B$6$,2,FAlSE)
Then drag down.
This is assuming that your reference in sheet one is in columns A and B and goes from rows 1 to 6.
Hope this helps.
One of the easier ways to do this would be to use VLOOKUP. So this requires 4 inputs:
The value you are searching for
The array you are searching in
The column where the value you want to return is in
"FALSE" to list if you want an exact match between the value you are searching for and the array you are searching in.
So in your example, we will use the worksheet where you only have the Names listed as the worksheet you are putting the formula, so something like this in B2:
=VLOOKUP(A2,sheet2!$A$2:$B$6,2,FALSE)
So this would lookup the value you show in worksheet 1 cell A2.
Then go to workbook 2 and match that value with what is in A2:A6.
Then lookup what is in column 2 for your answer.
And return what is in column 2 only if worksheet 1 cell A2 and something in worksheet 2 range A2:A6 is an exact match.
There are other ways, but for your example, this should be easiest in EXCEL. This only works if the value you are searching for is to the right of the value you are looking up. If you need to go to the left, INDEX/MATCH would be better (but not required here).
Hope this helps!
JW
I'm importing a text file into one sheet, eliminating un-needed lines, while formatting the data on the second sheet.
I have all the formulas on the second sheet set up, referencing cells on the first sheet.
The problem is that after deleting the un-needed lines and the data moves up, the formulas for the deleted lines say #ref. I want the formulas to use, say Sheet1!B2 no matter what data is there.
I see that Indirect works, so the next question is, how can I copy the Indirect function down a colum of 500 rows with each one having the right reference?
Thanks
I had this same problem recently so just passing along the answer I got. Index functions will help. Below you can see one where the sheet name is reference in cell a1 and it will return the value in cell a2 of the corresponding sheet.
=INDEX(INDIRECT($A1&"!2:2"),COLUMN(A:A))
If you only need to reference cells on the same row, including cells on different sheets on the same row, there's an easier way than Indirect.
If you write in A42:
=#B:B
it will look up B42.
If you write in A42:
='Sheet 2'!#X:X
It will look up X42 on Sheet 2.
If you delete the top rows on Sheet 2, the formula on Sheet 1 will point to the new X42 - no #REF! errors.
As long as your formulas in Sheet 1 just need to reference cells on the same row in Sheet 2 - so the formula in 'Sheet 1'!A42 might want 'Sheet 2'!X42 but not 'Sheet 2'!X43 - you can just put the column names as inputs into the formula. Otherwise you'll need Indirect.
For bonus points, name the columns in Sheet 2, so instead of ='Sheet 2'!#X:X you could write =cust_DateOfBirth for example.
I'm working in Excel 2010, and my question is how do I make a cell (say on one sheet to equal a specific value placed on another sheet). I thought the following formula would do it but it doesn't work.
=IF(COUNTIF(Name,$A2)=1,VLOOKUP($A2,Name,2,FALSE),''))
If I understand your question, you simply want one cell to represent the value of another cell from another sheet? If so, the formula will look like this: =[name of sheet]![cell reference] EG: =sheet2!A1
If used in cell A1 on sheet 1, this would put the value of cell A1 from sheet2 into A1 of sheet 1.
If you modify your question so that you reference the actual sheets & cells you're interested in, I can help you with the formula.
You can easily facilitate this by writing your formula in the bar, then when you need to reference a cell on a different sheet, simply navigate to the sheet & cell to insert it's address into the formula, then carry on with your formula if necessary.
I'm having difficulty getting my vlookup formula to pull url data from another sheet (Sheet 2) and insert added information to the url based on what is in its A cell on Sheet 1.
For example,
The vlookup formula =VLOOKUP(B2,Sheet2!A:B,2,FALSE) will check to see if B2 (Sheet 1) matches with Data on Sheet 2. It will then return the data it has matched:
=HYPERLINK("http://www.dpd.co.uk/tracking/quicktrack.do?search.consignmentNumber="&Sheet1!A2&"&search.searchType=16&search.javascriptValidated=0&appmode=guest")
I then want the url link to insert whatever text is in the Sheet 1 A cell.
The formula I have used does this nicely, but I want the formula to correspond down the workbook for whatever is in cell A, not just A1 i.e. Sheet 1 A3,Sheet 1 A4....
How can I do this?
Thanks
I'm not sure if I completely understand what you are asking but allow me to share my experience with what I believe was a similar problem.
My solution was an offset/match formula. I used a formula similar to:
=OFFSET($A$1,(MATCH(B$2,'Sheet2'!$A:$B,0)+$A1),0)
And had a list of values in column A that corresponded to the distance that row was to the object cell I wanted to keep constant. Then I used autofill to fill column a down the sheet as far as I filled the formula. This way offset refrence changed on each row and I was still able to auto fill.
I hope that helps