Is there a formula without using VB to sum up a total number form a specific range of data?
For example:
Example
I need to sum up the number of times Mary took up the cooking lesson.
I understand that just by using the sum and manually select the range (B3:D3) I will be able to get it. But is there a formula to determine the range (B3:D3) instead?
Please advise. Thanks
The use of the merged cells in row 1 necessitates building a range with a pair of INDEX functions which is then re-examined with another INDEX to pick the row of data with a MATCH function. Once the range has been defined, a SUM function produces the result.
The formula in C10 is,
=SUM(INDEX(INDEX($B$3:$J$6, 0, MATCH($B10, B$1:J$1, 0)):INDEX($B$3:$J$6, 0, MATCH($B10, B$1:J$1, 0)+2), MATCH($A10, $A$3:$A$6, 0), 0))
Fill down as necessary.
Related
I want to get the count of cells used in an excel function.
For example say I have a sum function ='CV'!D11+Farmer!D11+'County'!D11+Rt!D11+WT!D11+'Country'!D11
I need a function that will tell me how many cells were used to get the total sum. In this case it is 6. The tricky part is if one of the cells used is blank I do not want it counted. For instance say cell D11 on the Farmer sheet is blank I do not want it counted in the total. So the total should be 5.
Use COUNT:
=COUNT('CV'!D11,Farmer!D11,'County'!D11,Rt!D11,WT!D11,'Country'!D11)
It will only count the cell if it has a number
You should really try to collate all your data in to a single sheet before running calculations. For the sake of example, I'll assume you have it in the range A1:A5, then you can add handling of the various cases using array formulas:
Get the count of non-empty cells (the ISBLANK function is untrustworthy in my experience): {SUM(IF(LEN(A1:A5)>0,1,0))}
Get the sum of those cells: SUM(A1:A5)
(must use Ctrl+Shift+Enter to enter the formula as an array formula, you will know it worked if the formula shows like {IF(...)} with the curly brackets)
Because blank/missing values are treated implicitly as 0 in the SUM function, this case is simple. If you have other validations then you'd have to write an array formula for the summation as well. For example, only including numbers between a min and max threshold (e.g. if you want to exclude outliers):
{SUM(IF(AND(A1:A5 >= yourMinValue, A1:A5 < yourMaxValue), A1:A5, 0)}.
If I understand your question correctly, you want to literately count the number of cells used in a formula which in your example is summing 6 values from 6 different locations.
I used the following example to demonstrate my solution:
The sum of =A1+B1+C1+D1+E1+F1 is 10 where cell C1 has a 0 value in it but cell E1 is blank.
Using the following array formula I was able to count the number of cells that have a value other than 0:
=SUMPRODUCT(IFERROR(ABS(N(INDIRECT(TRIM(MID(SUBSTITUTE(RIGHT(FORMULATEXT(A3),LEN(FORMULATEXT(A3))-1),"+",REPT(" ",100)),100*ROW(INDIRECT("1:"&LEN(FORMULATEXT(A3))))-99,100)))))>0,0)*1)
Please note you MUST press Ctrl+Shift+Enter upon finishing the formula in the formula bar otherwise they will not function correctly.
The logic is to use a combination of TRIM+MID+SUBSTITUTE+RIGHT+FORMULATEXT+REPT+ROW+INDIRECT to extract the cell addresses from the original formula, then use INDIRECT to convert the cell address into the values stored in those cells, then use a combination of IFERROR+ABS+N to find out if any of these values are not 0, and lastly use SUMPRODUCT to add up all the TRUE results.
It is obvious that there are a couple limitations of my solution:
If your actual formula is not strictly in the form of A+B+C+D+E+F, then my SUBSTITUTE part of formula will need further modification;
The formula will treat cells containing 0 as blank and does not include them in the count.
Let me know if you have any questions. Cheers :)
I am wondering, if there is a general way to express, that only visible rows of a formula should be taken into account.
If I have for example a formula sumif($E5:$E100; "ABC"; $F5:F100) it would be very helpful, if there would be a way to express, that the given ranges should only take visible cells into account. I could imagine that a kind of prefix can be specified to a range construct like % or that like. For example the formula then would look like sumif(%$E5:%$E100; "ABC"; %F5:%F100) to make clear, that in the given ranges only visible rows should be taken into account.
Same would then for example be for sum(%A1:%A100) which would mean, that in the range between A1 and A100 only visible cells should be taken to sum up the cells.
The point is, that this construct could be taken inside any kind of formula, no matter what it is.
Thanks in advance
Georg
Generically to sum sumrange based on a match in criteriarange.....but only for visible rows you can use this formula: =SUMPRODUCT((criteriarange=criteria)+0,SUBTOTAL(109,OFFSET(sumrange,ROW(sumrange)-MIN(ROW(sumrange)),0,1,1))) The first part (criteriarange=criteria)+0 just checks the criteria for each row and returns 1 for a match or 0 OFFSET returns an "array of ranges" with each range in this case being a single cell from the sum range. SUBTOTAL can process that and with the sum function (109) gives the "sum" (i.e. the value) of each cell, only when visible. – SUMPRODUCT then multiplies the two ranges and sums the result, effectively giving you the sum of visible rows where the criteria matches
Try This
=SUMPRODUCT(($E$5:$E$100="ABC")+0,SUBTOTAL(109,OFFSET($F$5:$F$100,ROW($F$5:$F$100)-MIN(ROW($F$5:$F$100)),0,1,1)))
The question is slightly confusing, so I will do my best to elaborate. I have a series of cells in a row with all of the cells in the row with a value of 0 and one cell having a value of 1. I want to use the COUNT function to count all of the cells to the right of the cell that contains the value of 1, including that cell. I would then use this number of counted cells in another equation. Does anyone have any suggestions on how to do this? I have tried using a lookup function inside of the count function, but it has not worked. This is my closest guess:
=COUNT(Lookup(1,A1:J1):J1)
This results in an error. Do I need to use VBA to make this work or should I be able to write an equation? I appreciate the help, or if there are any other strategies that I can use to attain the result I am looking for.
Edit: I am adding in some sample data and expected results. I am trying to count all of the cells to the right of the "1" including the cell containing the "1". So in this example, I would expect the formula to return "13" as there are 12 cells to the right of the "1"
You can use OFFSET() and MATCH():
That last "50" is a bit of a guess since I'm not sure how far to the right you want to count...
...and re-reading your question it's not clear if you only want to count values of 1 or if you also need to count other values as long as they're to the right of the first 1.
With data in A1 through J1, consider:
=10-MATCH(1,A1:J1,0)+1
In this case. 4 is the number of cells from G1 through J1, inclusive.
Assuming your range of 0 and 1 values is in row 2, starting from column B, use this formula in B3 and copy it across for as far as you need:
=IFERROR(COUNT($B2:B2)+1-MATCH(1,$B2:B2,0),0)
You could also use a formula of
=IF(A3>0,1+A3,IF(B2=1,1,0))
but that could cause issues if you have something in cell A3 itself.
You can use this formula:
=COUNTA(INDEX($A$1:$J$1,1,MATCH(1,$A$1:$J$1,0)):INDEX($A$1:$J$1,1,10))
The benefit to use this is it is not a volatile function, and it will also work for 1 appears in the last column.
You can use "COUNTIF" formula to count number of occurrences of specific number in a range of cells.
To count no of occurrences in a row.
=COUNTIF(1:1,1)
If it is in a column then
=COUNTIF(A:A,1)
Hope you are looking for a countif function.
COUNTIF(A1:A10, 1)
The above function counts the cell that has value 1 within the range A1:A10
I have a excel formula as below,
COUNTIFS($A$8:$A$14,$A8,$B$8:$B$14,$B8)
Here I want the criteria range to be calculated with a simple logic.
Instead of $A$14 I want this value to be calculated A$8+4 i.e. $A$14
In other words, it should get the current row and add 4 to be the criteria range for COUNTIFS
How can this be done is excel within the COUNTIFS formula?
Cheers
You could use =OFFSET(Cell Reference, Rows, Columns) within your formula to achieve this, for example:
=COUNTIFS($A$8:OFFSET($A$8,6,0),$A8, etc...)
Lets assume that the size of your range to be returned is stored in the cell D1.
=COUNTIFS($A$8:INDEX(A:A,ROW($A$8)+D1),$A8,$B$8:INDEX(B:B,ROW($B$8)+D1),$B8)
If you want the range to be defined as a certain number of rows after the current row as stated in your question, then still assuming the number of rows to be added is in D1, you would use the following:
=COUNTIFS($A$8:INDEX(A:A,ROW()+D1),$A8,$B$8:INDEX(B:B,ROW()+D1),$B8)
Expanding on Oliver's answer. The full format of OFFSET allows you to specify a whole range, not just one cell. OFFSET(Reference, Row Offset, Col Offset, Height, Width) so you could do:
OFFSET(A8,0,0,4,1)
This specifies the range A8:A11. In the COUNTIF
=COUNTIF(OFFSET(A8,0,0,4,1),A8,...)
Locking cells with $ works the same way within OFFSET if needed.
Try this:
=COUNTIFS(INDIRECT("$A$8:$A$" & 8+6),$A8,INDIRECT("$B$8:$B$" & 8+6),$B8)
I have been working on an attendance sheet and trying to make the monthly reports automatic. I have asked my previous question on the same issue and got the idea to accomplish the task.
But now I have stuck at one place. I have this below formula:
=COUNTIFS(C5:C27,">0", E5:E27,"G", F5:F27,"CAT1")
The value in cell "C" in the above is coming from the below formula (in cell "C")
=IF((COUNTIF(G5:AK5,"p"))>0,1,0)
I had to add this extra column ("C") only to supply input to my fist formula. My question is - "Can we merge the IF function inside the COUNTIFS to get the result in one go and to eliminate the use of an extra column (column C)"?
To perform these cell reference acrobatics you will likely need to switch to an array formula. Array formulas chew up calculation cycles logarithmically so it is good practise to narrow the referenced ranges to a minimum. A 'helper' column such as you've used in column C can generally reduce calculation cycles and make a worksheet more 'user friendly'.
A COUNTIFS function requires that the ranges being examined are not only the same size but also the same shape. Looking at G5:AK5 is not the same as looking at E5:E35 even though they contain the same number of cells¹.
In the sample data below, you formula is in A1 and uses the 'helper column' C. My array formula is in A2 and does not consider column C ahough it incorporated the logic.
The array formula in A2 is:
=SUM(IF(E5:E27 = "G", IF(F5:F27 = "CAT1", SIGN(COUNTIFS(OFFSET($G$5, ROW($1:$23)-1, 1, 1, 31), $I2)))))
Array formulas need to be finalized with Ctrl+Shift+Enter↵. Once entered into the first cell correctly, they can be filled or copied down or right just like any other formula.
¹Some functions not only accept but welcome cell ranges that are the same number of calls but transposed. Offsetting or staggering the ranges is also an option if the cell ranges are the same size. In difficult cases the TRANSPOSE function can be helpful.