Find a range of value in excel - excel

I have two different sheets with 300,000 data in Excel.
First sheet contains:
S2_Symbol Start_Pos End Position
STE 254857 267891
PRI 748578 758962
ILA 852741 963369
VIS 789456 796325
Second:
S1_Location
789460
852898
748678
My output should be like this:
S1_Location Symbol
789460 VIS
852898 ILA
748678 PRI
I have to find that S1_location falls in which S2_location and its corresponding Symbol. I have used INDEX formula in Excel but for each cell, I have to change the reference cell manually. I couldn't do it 300,000 data.
How can I do in an in Excel or should I use a script?

This solution assumes the following:
Start and End Positions for each S2 Symbol are unique (i.e. there is no intersection between the ranges allocated to each symbol)
Data in first sheet is located at A1:D17 (adjust ranges in formulas as needed)
Data in second sheet is locate at A1:B300010 (adjust ranges in formulas as needed)
The solution requires:
To add a working column in worksheet one. Enter this formula in D2 and copy till last record.
=ROWS($A$1:$A2)
Fig. 1
Then in second worksheet enter this formula at B2 and copy till last record.
=INDEX( Sheet1!$A$1:$A$17,
SUMIFS( Sheet1!$D$1:$D$17,
Sheet1!$B$1:$B$17, "<=" & $A2, Sheet1!$C$1:$C$17, ">=" & $A2 ) )
Fig. 2
It took aprox. less than 14 seconds to copy downwards and calculate the formulas in sheet 2.
As it can be seen in figures 1 and 2 none of the tables need to be sorted.

Assuming both sheets start in A1, and First sheet ColumnB is sorted ascending, in Second sheet B2 please try:
=INDEX(First!A:A,MATCH(A2,First!B:B))
copied down to suit. It relies on inexact matching.

Assuming we have a Sheet1 like this:
note, the Sheet1is sorted by Start_Pos, End_Pos in ascending order.
and a Sheet2 like this:
Then the formula in Sheet2!B2 downwards could be:
=INDEX(Sheet1!A:A,IF(MATCH(A2,Sheet1!B:B)>IFERROR(MATCH(A2-(10^-10),Sheet1!C:C),0),MATCH(A2,Sheet1!B:B),NA()))
See MATCH: https://support.office.com/en-us/article/MATCH-function-e8dffd45-c762-47d6-bf89-533f4a37673a
The idea is: MATCH without exact matching (without parameter match_type) gets the row of the largest value which is smaller or equal the search value. So in the Start_Pos column it will get the row from which we can get the S2_Symbol. But from the End_Pos column it should get one row beforehand if the value is not outside the given ranges.
There is only one exception. If the value is exact the value in the End_Pos column, then it will return the same row as in the Start_Pos column. Considering this exception, we can search in the End_Pos column with a little bit smaller value. Thanks to Tom Sharpe for his comment.
The formula in Sheet2!D2 downwards is:
{=INDEX(Sheet1!A:A,MIN(IF($A2>=Sheet1!$B$2:$B$300000,IF($A2<=Sheet1!$C$2:$C$300000,ROW(Sheet1!$A$2:$A$300000),2^20+1))))}
this is an array formula which is exactly formulated respecting the requirements. But this is very bad in performance for using in much many cells. But using this, the Sheet1 is not required to be sorted.
Benchmark test:
Have the following Sheet1:
Formulas:
A2:A300002: ="S"&(ROW(A1)-1)*10&"-"&(ROW(A1)-1)*10+7
B2:B300002: =(ROW(A1)-1)*10
C2:C300002: =B2+7
and the following Sheet2:
Formulas:
A2:A300002: =RANDBETWEEN(0,3000007)
B2:B300002: =INDEX(Sheet1!A:A,IF(MATCH(A2,Sheet1!B:B)>IFERROR(MATCH(A2-10^-9,Sheet1!C:C),0),MATCH(A2,Sheet1!B:B),NA()))
Note the -10^-9 instead of -10^-10 in previous version. This is because we have only 16 digits precision. In previous version this was maximum 6 digits integer part and then 10 digits decimal part. Now it is maximum 7 digits integer part and then 9 digits decimal part.
Calculation after pressing F9 in Sheet2 takes ca. 2 s. (Excel 2007, Windows 7, 4 core processor).

I would have gone for something like this which gives you the first match if there is one:-
=INDEX(First!A:A,MATCH(1,(First!B:B<=A2)*(First!C:C>=A2),0))
assuming keys and start and end values are in a sheet called First and lookup values start in A2.
Array formula which must be entered with CtrlShiftEnter
In response to the question from #pnuts about how long it will take, I have set up a similar benchmark with 300,000 rows in each sheet and it has reached 1% after 90 minutes, so it should take about 150 hours to reach 100% or roughly one week. This is to be expected as the number of computations required is (rows in sheet 1) X (rows in sheet 2)
300,000 X 300,000
but in fact because the multiplication applies to complete columns, I believe it is more correctly
300,000 X 1,048,576
i.e. > 300 billion.
A practical version which gives good response for smaller ranges is as follows:-
I define three named ranges Range1, Range2 and Range3
=First!$A$1:INDEX(First!$A:$A,MATCH("ZZZ",First!$A:$A))
=First!$B$1:INDEX(First!$B:$B,MATCH(9.9E+307,First!$B:$B))
=First!$C$1:INDEX(First!$C:$C,MATCH(9.9E+307,First!$C:$C))
and the modified formula is
=INDEX(Range1,MATCH(1,(Range2<=A2)*(Range3>=A2),0))
I was thinking of deleting this answer, but would rather it stood as a counter-example.

Related

SumIF Using Table/Named Range Instead of Single Cell Criteria

I have 2 sheets in a workbook (Sheet1, Sheet2).
Sheet 2 contains a table (Named Table1) with 5 columns:
Takeaways
Household
Clothing
Fuel
Groceries
On sheet one, I have 2 columns:
Expense Name
Expense Total
Now, what I am trying to do is:
Set the range for the Expense Name (Range 1)
Set the range for the Expense Total (Range 2)
Compare Range 1 with the respective column in the table and only add up the values for matches
For example, in Range 1 (B6:B16):
BP
Caltex
McDonalds
KFC
In Range 2 (C6:C16):
300
400
200
150
Now, all I want to do is add up the values for the Takeaways (McDonalds, KFC) and exclude anything that DOES NOT match the criteria.
So my sum total will be all occurrences of Takeaways - provided they are listed in my table - 350 in this case.
But I cannot seem to get the formula to work.
I used these sources:
https://exceljet.net/excel-functions/excel-sumifs-function
Selecting a Specific Column of a Named Range for the SUMIF Function
and ended up with this formula:
=SUMIF($B$6:$B$16;Table1[Takeaways];C6:C16)
This source:
https://excelchamps.com/blog/sumif-sumifs-or-logic/
and ended up with this formula:
=SUM(SUMIFS(C6:C16;B6:B16;Table1[Takeaways]))
Both formulae return 0.
BUT, with BOTH of them, if I change Table1[Takeaways] to "McDonalds", then it correctly identifies every occurrence of the word "McDonalds" in Range 1.
EDIT:
I have updated the formulae above to match the images below.
This is the table that contains the references:
This table contains the data:
Formula:
Cell C4 (Next to Takeaways): =SUMIF($B$6:B$16;Table1[Takeaways];C6:C16)
Cell C5 (Next to Fuel): =SUM(SUMIFS(C6:C16;B6:B16;Table1[Fuel]))
It appears that ONLY BP is being detected in the formula.
This is a an output table when I use the formulae with a single cell reference and not a table or used range:
Formula:
Cell F4 (Next to BP): =SUMIF($B$6:B$16;"BP";C6:C16)
Cell F5 (Next to Caltex): =SUM(SUMIFS(C6:C16;B6:B16;"Caltex"))
Cell F6 (Next to McDonalds): =SUMIF($B$6:B$16;"McDonalds";C6:C16)
Cell F7 (Next to KFC): =SUM(SUMIFS(C6:C16;B6:B16;"KFC"))
If I understand correctly what you're trying to achieve, I think your setup is not right conceptually.
It looks like you're trying to track expenses, and each expense (or payee) is allocated to a category ("Takeaways", "Household" etc.). From a relational-model point of view, your second table (which defines the category for each expense/payee) should only have two columns (or variables): Expense Name and Expense Category.
The table you set up ('Sheet 2') uses the categories (i.e., possible values) as different columns (i.e., variables). But there's only variable, namely the "Expense Category", and the categories themselves are the possible values.
If you set it up like that, the problem changes: you can add a dependent column to your first table that shows the category for each payee (or "Expense Name"), using a VLOOKUP() from the second table.
You can then sum the expenses for all payees matching that category.
Note: I've created the illustration using LibreOffice Calc, so there might be some small differences, but the logic is the same.
Without seeing the data in L and K I can't give you a full answer - but likely it's to do with the way you're pulling your Array
Try something similar to this
=SUMPRODUCT(SUMIFS($L$11:$L$43,$K$11:$K$43,CHOOSE({1,2},Takeaways,"anything else you wanted to sum")))
Remember SUMIFS is for multiple criteria, so if you're only calculating one, you'll need =SUMPRODUCT(SUMIF(
The way the above works is with vertical vectors only, but changing your named ranges so the table of 2 columns is 2 named ranges instead should be okay - unless it's part of your requirements
Table 2 would become expense_Name and expense_Total etc
I was about to close this as a duplicate of my own question here but there is a bit of a difference in using a named range I think. However the logic behind this follows more or less the same approach.
Working further on my partial solution below I derived the following formula:
=SUMPRODUCT(COUNTIF(Table1[Takeaways];Range1)*Range2)
The COUNTIF() part counts the number of occurrences of the cell value in your table. Therefore make sure there are no duplicates in your table. If the value is present in the table the result of COUNTIF() will be 0. This way we create a matrix of 1's and 0's. By multiplying and the use of SUMPRODUCT() we force excel to perform matrix calculations and return the correct result.
Partial solution
I used the following formula:
=SUMPRODUCT(ISNUMBER(MATCH(Range1;Table1[Takeaways]))*Range2)
The formula does the following:
The MATCH()checks if the value in Range1 is present in your table and returns the position of the matching value in your table.
The ISNUMBER() checks if a match is found by checking if the MATCH() fucntion returned a number
Multiplying this with Range2 forces matrix calculation, using the SUMPRODUCT() function
EDIT:
This worked for a really limited sample. As soon as I added the fourth row to my data the formula stopped working as intended. See screenshot:
It took the first two values into the sum correctly, the fourth is not taken into account.

How to use COUNTIF on date range - only counting duplicates once

Currently. I have it set up when someone enters information in column E (Action Taken) then the whole row will turn yellow so it is easily seen that that item is being dealt with.
Another conditional format that I have set up is that once 5 working days pass on the date entered into column F (Date Actioned) then the row will turn red alerting the user to chase up the issue again.
Every week the user will contact more suppliers on the list regarding the listed product, and fill in their action taken and date actioned.
What I am looking to do is to add up all the suppliers contacted in one week (i.e. week 1 , 05.02.18 to 09.02.18) Which I know can be done by using the formula;
=COUNTIFS(F4:F18,">=5/2/18",F4:F18,"<=9/2/2018")
HOWEVER I only want to count each company once! So even though between the date 05.02.18 to 09.02.18, 8 actions were carried out, they only contacted 4 suppliers.
Is this possible? (FYI the screenshots attached are just a quick mock-up of the real document which contains thousands of products and more in-depth information).
If you don't mind adding a couple of working columns, the following is a possible solution:
Step 1
Set up two cells to contain the min and max dates for your range that you used in your formula =COUNTIFS(F4:F18,">=5/2/18",F4:F18,"<=9/2/2018"). This will allow you to up date things without having to recopy the formula each time. I used cells E1 and G1 for min and max date respectively.
Step 2
In a new column generate a list of supplier IDs that match your criteria. I arbitrarily chose column H. I placed the following formula in H4 and copied down:
=IF(AND(F4>=$E$1,F4<=$G$1),A4,"")
Step 3
In a new column generate a list of the count of the first time a supplier ID occurs from column H and do not count blank spaces. I arbitrarily chose column I. I placed the following formula in I4 and copied down:
=--(AND(COUNTIF($H$4:H4,H4)=1,H4<>""))
Step 4
Take the sum of the results from step 3. I arbitrarily chose to place the following formula in I19:
=SUM(I4:I18)
The "cop out" route, if you were only doing the calculation for 1 week would be to have a Pivot Table, with the Company as the Rows and the Date as the Columns. Then filter your columns, and you get a row per Company that week.
The Full route means looking into Array Formulae - you type one of these like normal, but instead of pressing [Enter], you press [Ctrl]+[Shift]+[Enter], and the equation will show in curly braces. (This is why they are sometimes called "CSE Formula" for "Control, Shift, Enter")
~Warning - This is a long walk through how I calculated the final formula. Hopefully it will make sense though!~
An array formula lets you iterate through every row in a range, calculate them seperately, and then add them all together at the end. This gives us the outside term - everything goes inside a =SUM(..). Press [Ctrl]+[Shift]+[Enter], and this will display as {=SUM(..)}
Now, what calculation do we want to be doing per row? Well, for every row where column F is within date, you want 1 per company within date. Well, another was to say "per" is "divided by" (hence the "Percentage" symbol being "0 / 0" or "%", and the lesser knows "Permille" symbol being "0 / 00" or "‰")
For the sake of reproducibility, I am going to assume that your Count is being done in Cell J2, and you have the Start/End of week dates in Cells H2 and I2
The formula for Row 4 would start out as =IF(AND(F4>=$H2,F4<=$I2), 1/???, 0), where ??? is how many times the Company on row 4 appears. Unfortunately, the AND function does not work with Array Formula. Fortunately there is an easy workaround - since boolean True/False can be treated as binary 1/0, the AND operator is the same as multiplication. Converting from boolean to binary is fastest by double-negation, so AND(F4>=H2,F4<=I2) can be rewritten as --(F4>=H2)*--(F4<=I2), which will work fine with array formula, giving us =IF(--(F4>=H2)*--(F4<=I2), 1/???, 0)
Now, before we work out what ??? should be, I'm going to skip down to row 18. There is method to this madness, I promise! Following the rules laid out above, the formula for row 18 is =IF(--(F18>=H2)*--(F18<=I2), 1/???, 0) - fairly simple? Now, if we want to run this for all rows from 4 to 18, we just need to join the ranges. So, you would get =IF(--(F4:F18>=H2)*--(F4:F18<=I2), 1/???, 0) Turning this into an Array Formula would get you an array of "1/???"s and "0"s, so add it together with SUM to get a single 'flat' number: =SUM(IF(--(F4:F18>=H2)*--(F4:F18<=I2), 1/???, 0))
Remember that "method" I mentioned earlier? Well, if we were looking for a straight Count of actions taken, ignoring the Unique Companies constraint, we could make ??? = 1, to get =SUM(IF(--(F4:F18>=$H2)*--(F4:F18<=$I2), 1, 0)) and hit [Ctrl]+[Shift]+[Enter] - which would give the same result as =COUNTIF(F4:F18, ">="&H2, F4:F18, "<="&I2) - and changing the 1 to D4:D18 would be a SUMIF on Products. (Incidentally, you can remove the IF statement from the CountIf, since the Condition returns 1 or 0 already)
So, last step! What is ??? Well, it's a Count of rows where Date Actioned is within our date bounds, and Company is the same as the current row. So, for Row 4 you have COUNTIFS(B4:B18, B4, F4:F18, ">="&H2, F4:F18, "<="&I2), and for Row 18 you get COUNTIFS(B4:B18, B18, F4:F18, ">="&H2, F4:F18, "<="&I2), making the final ??? become COUNTIFS(B4:B18, B4:B18, F4:F18, ">="&H2, F4:F18, "<="&I2) (The trick here is that the Range arguments are treated as all the cells at once, but the Condition arguments are treated as an array of each cell one-at-a-time)
Now, some people might argue that you need to put your 1/COUNTIFS(B4:B18, B4:B18, F4:F18, ">="&H2, F4:F18, "<="&I2) inside an IFERROR to be safe - however, this is in the TRUE part of an IF statement referrring to the same row, so we know that if the COUNTIF is being evaluated then there will always be at least 1 row that matches.
So, if we stick it all together, and add a load of $ symbols to lock the rows/columns in place (so that you can drag down column J to calculate for different weeks/dates in columns H and I) you get the (slightly unwieldy) formula as follows:
=SUM(IF(--($F$4:$F$18>=$H2)*--($F$4:$F$18<=$I2), 1/COUNTIFS($B$4:$B$18, $B$4:$B$18, $F$4:$F$18, ">=" & $H2, $F$4:$F$18, "<=" & $I2), 0))
And, one last time - Don't forget to press [Ctrl]+[Shift]+[Enter]
(The 2 Date cells, $H2 and $I2 are the only terms I have left 'unlocked', and even then only on the Row)

How to report cell value to another cell on excel

I'm entering datas in A column of a table. According to the datas, I making sums from the yellow cell (actually this yellow cell is the high value of the A column). So all 10 cells, there is a sum until the end of datas.
I'm looking for automatically report the seven first grey cells (the sums)to another table. The problem is, according to the datas, high value is not at the same place so the sums are not to the same place too.
How can I do ?
Thank you for your help
MY ERROR :
And the message when I press ctrl maj enter in same time :
You might use this array formula in your report.
=INDEX($F:$F,SMALL(ROW($F$4:$F$117)+(100*(F$4:$F$117="")), ROW(F1)))&""
Bear in mind that, as an array formula, it must be confirmed with Control+Shift+Enter. Enter the formula in the row where you have Somme = 1, then copy down to 6. Note that Row(F1) is a counter. You have a similar counter (1 to 6) in F124:F130. Therefore you can replace ROW(F1) with $F124 (if that is where the "1" is) to make it easier to understand, perhaps.
The formula retrieves the value of the 1st, 2nd, 3rd etc non-blank cell in the range F4:F117. If those cells contain a formula they will be considered "blank" if their result equals "".
BTW, if you don't always have 113 results to evaluate you might consider giving a name to the range E4:E117. For example, if you name that range as "Results" then =SUM(Results) would be the same as =SUM($E$4:$E$117), but as you insert or delete rows within the named range the formula doesn't need to be amended. Use of a named range would simplify understanding your existing formula. You could do the same with column F.
Finally I find a solution to report the values from F to another table. As values positions are dependant of the MAX raw in E (every 10 cells) I make this formula :
For the first : INDEX(E4:F117;EQUIV(GRANDE.VALEUR($E$4:$E$117;1);$E$4:$E$117;0)+10;2)
For the second :
INDEX(E4:F117;EQUIV(GRANDE.VALEUR($E$4:$E$117;1);$E$4:$E$117;0)+20;2)
Etc...

Looking for formula to extract specific values from a row containing numbers and blanks

I have a sheet with rows of data, with many columns. I am looking for help on a formula that will extract the sum of the smallest 3 numbers in a row based on the last 5 values entered. Note that not all the rows will have values for each column, so the first value found on each row will may be found in a different column.
To determine the sum of the smallest 3 I am using the formula =SUM(SMALL(B3:R3,{1,2,3})), Unfortunately, that formula is looking at the entire range. Again, I am looking for help that with a formula that will select only the last 5 values posted.
Here is simple example. The results for each line show the totals that should be determined. Again, it needs to look for the sum of the smallest 3 based on the last 5 posted (in the example below the range would be col. 1 thru 10, with col 10 having the latest postings).
Ex.
1.....2.....3......4......5.....6.....7.....8......9.....10...... Result
31.........44....51....36..........44...34....36....38.......106 (34+36+34)
35..31...44...40.....38...52..........42....37...............115 (37+38+40)
Hope this is understandable. I am looking for a formula solution vs a VBA macro solution because of my users. Thanks for any help!!
Now that you clarified the question, I have an answer for you. This is fairly ugly but it gets the job done. You might want to hide the columns with the intermediate results - or you could get adventurous and "nest" the expressions. This makes it really hard to understand / debug though. If there's a smarter way to do this I am always open to learning.
Assuming you have the data in columns A through J, starting in row 2, put the following in cell L2:P2:
=MATCH(9999, A2:J2,1)
=MATCH(9999,OFFSET($A2,0,0, 1, L2-1)) ... copy this by dragging right to the next 2 columns
=MATCH(9999,OFFSET($A2,0,0, 1, M2-1))
=MATCH(9999,OFFSET($A2,0,0, 1, N2-1))
=MATCH(9999,OFFSET($A2,0,0, 1, O2-1))
The first line finds the last cell with data in it; the next ones find the last cell "not including the last cell", and so they work backwards. The result is a number corresponding to the columns with data. For your example, this gives
10 9 8 7 5
9 8 6 5 4
Now we want to find the sum of the smallest 3 of these: put the following equation in cell Q2:
=SUM(SMALL(INDIRECT("RC["&P2-17&"]:RC["&L2-17&"]",FALSE),{1,2,3}))
Working from the inside out:
RC["&P2-17"] results in RC[-12], which is "the cell 12 to the left of this one".
That is the first of the "last five cells with data", cell E2
RC["&L2-17"] results in RC[-7], the last cell with data in this row
FALSE use "RC" rather than "A1" indexing
INDIRECT turn string into an address (in this case a range)
SMALL find the 3 smallest values in this range
SUM and add them together.
This formula did indeed give me 106, 115 for the example you provided.
I would hide columns L through P so you only see the result (and not the intermediate stuff).

In Excel 2007, how can I SUMIFS indices of multiple columns from a named range?

I am analysing library statistics relating to loans made by particular user categories. The loan data forms the named range LoansToApril2013. Excel 2007 is quite happy for me to use an index range as the sum range in a SUMIF:
=SUMIF(INDEX(LoansToApril2013,0,3),10,INDEX(LoansToApril2013,0,4):INDEX(LoansToApril2013,0,6))
Here 10 indicates a specific user category, and this sums loans made to that group from three columns. By "index range" I'm referring to the
INDEX(LoansToApril2013,0,4):INDEX(LoansToApril2013,0,6)
sum_range value.
However, if I switch to using a SUMIFS to add further criteria, Excel returns a #VALUE error if an index range is used. It will only accept a single index.
=SUMIFS(INDEX(LoansToApril2013,0,4),INDEX(LoansToApril2013,0,3),1,INDEX(LoansToApril2013,0,1),"PTFBL")
works fine
=SUMIFS(INDEX(LoansToApril2013,0,4):INDEX(LoansToApril2013,0,6),INDEX(LoansToApril2013,0,3),1,INDEX(LoansToApril2013,0,1),"PTFBL")
returns #value, and I'm not sure why.
Interestingly,
=SUMIFS(INDEX(LoansToApril2013,0,4):INDEX(LoansToApril2013,0,4),INDEX(LoansToApril2013,0,3),1,INDEX(LoansToApril2013,0,1),"PTFBL")
is also accepted and returns the same as the first one with a single index.
I haven't been able to find any documentation or comments relating to this. Does anyone know if there is an alternative structure that would allow SUMIFS to conditionally sum index values from three columns? I'd rather not use three separate formulae and add them together, though it's possible.
The sumifs formula is modelled after an array formula and comparisons in the sumifs need to be the same size, the last one mimics a single column in the LoansToApril2013 array column 4:4 is column 4.
The second to bottom one is 3 columns wide and the comparison columns are 1 column wide causing the error.
sumifs can't do that, but sumproduct can
Example:
X 1 1 1
Y 2 2 2
Z 3 3 3
starting in A1
the formula =SUMPRODUCT((A1:A3="X")*B1:D3) gives the answer 3, and altering the value X in the formula to Y or Z changes the returned value to the appropriate sum of the lines.
Note that this will not work if you have text in the area - it will return #VALUE!
If you can't avoid the text, then you need an array formula. Using the same example, the formula would be =SUM(IF(A1:A3="X",B1:D3)), and to enter it as an array formula, you need to use CTRL+SHIFT+ENTER to enter the formula - you should notice that excel puts { } around the formula. It treats any text as zero, so it will successfully add up the numbers it finds even if you have text in one of the boxes (e.g. change one of the 1's in the example to be blah and the total will be 2 - the formula will add the two remaining 1s in the line)
The two answers above and a bit of searching allowed me to find a formula that worked. I'll put it here for posterity, because questions with no final outcome are a pain for future readers.
=SUMPRODUCT( (INDEX(LoansToApril2013,0,3)=C4) * (INDEX(LoansToApril2013,0,1)="PTFBL") * INDEX(LoansToApril2013,0,4):INDEX(LoansToApril2013,0,6))
This totals up values in columns 4-6 of the LoansToApril2013 range, where the value in column 3 equals the value in C4 (a.k.a. "the cell to the left of this one with the formula") AND the value in column 1 is "PTFBL".
Despite appearances, it isn't multiplying anything by anything else. I found an explanation on this page, but basically the asterisks are adding criteria to the function. Note that criteria are enclosed in their own brackets, while the range isn't.
If you want to use names ranges you need to use INDIRECT for the Index commands.
I used that formula to check for conditions in two columns, and then SUM the results in a table which has 12 columns for the months (the column is chosen by a helper cell which is 1 to 12 [L4]).
So you can do if:
Dept (1 column name range [C6]) = Sales [D6];
Region (1 column name range [C3]) = USA [D3];
SUM figures in the 12 column monthly named range table [E7] for that 1 single month [L4] for those people/products/line item
Just copy the formula across your report page which has columns 1-12 for the months and you get a monthly summary report with 2 conditions.
=SUMPRODUCT( (INDEX(INDIRECT($C$6),0,1)=$D$6) * (INDEX(INDIRECT($C$3),0,1)=$D$3) * INDEX(INDIRECT($E7),0,L$4))

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