We have an Xpages application and recently discovered an issue where there are several Notes documents that have duplicates but the duplicates are PARENT documents too and NOT response documents. Is it possible to create a Notes view that will show duplicates where all the duplicates are parents? I know the formula for showing conflicts is the following but what about where they are all parents?
SELECT #IsAvailable($Conflict)
Expounding on my comment:
Create a view which is categorized on the first column
In the first column formula, put in criteria that you would use to determine a duplicate. This may be the Document Unique ID, or maybe another field or combination of fields.
Add a second column that contains the number 1. Then enable column totals on this column.
Now look at this view you created. With the view categories collapsed, look for any number greater that 1 to determine which documents are duplicates.
I think what you are asking is not how to identify the duplicates - but how to find out which of them are parent documents. So basically you would create a view as Steve suggests - but instead of putting a constant of 1 into the second column I would suggest putting either #DocChildren (for immediate responses) or #DocDescendants (for all responses and responses to responses).
If I understand your logic then all the ones returning 0 (zero) are child documents and those returning 1 or higher would be parent documents. Of course you could also use an item on the document in your view formula - if it only exists on the parent doc (or its value can tell that it is a parent doc)
View selection formulas act on only one document at a time. They cannot perform lookups. They have no way to compare two documents. There is therefore no possible way for a view to identify duplicates.
A view can, as per the other answers, categorize documents based on common values. If there is a single field that is supposed to be unique across all documents, you can categorize on that field. That will give you a visualization of the duplicates, but it won't filter them in or out.
The only way for a view to filter duplicates - either to show only duplicates, or to exlude duplicates - would be if you run an agent that reads all documents, looks for those that are duplicates, and marks them with a special field value - e.g., IsDuplicate = 1. Once you do that, you can create a view that selects all documents with IsDuplicated = 1, or a view that excludes IsDuplicated = 1.
Related
[I have one collection named "Total Amount' and having column named "Amount", so i am fetching some amounts from one application and putting them into above collection under same mentioned column hence there are some negative amounts exists into it. So ideally my robot should recognize the negative amount under "Amount" column and if exists, should stop the bot.
It's not clear to me whether you want to loop through the 'Total Amount' collection and filter the negative amounts out of there, or skip appending negative amounts to the collection when you're filling it.
Also it's not clear why you would want to stop the robot if you can just remove the negative values from the collection.
What I would suggest is to use the 'Filter Collection' action in the 'Utility - Collection Manipulation' object.
This action basically checks every item in the collection and matches it to your filter query (in this case "Amount < 0").
If the result is True, it will be put into the output collection, if not, if will be omitted.
Another way of doing it, is to loop through the collection using a loop and program the action you want to take with a decision stage when you come across a negative number like Esqew already said in his/her comment.
Hope this helps :).
You can Filter the collection to check if there is negative values available in specific column. The Filter action under Utility - Collection Manipulation will allow you to save filtered data into in one more collection. Check the count of generated collection if it is greater than zero then the collection is having negative values else collection does not hold any negative value.
To Filter the collection please check the below screen shot:
I have several views that have 'column totals' defined in some columns of these views. The totals can be in different positions in each view. I'm looking a for a fast, reliable way of identifying which columns have totals before I scan these columns and views.
Ideally, I want a 'isTotal' property on the column defintion (NotesViewColumn), but that property is not defined/available.
I can see that totals in the ColumnValues array does return a 'double' datatype where a column exists, but I can only see this once I've started scanning the data in the view, and I want this detail before I start looking at the data. (For information, the ColumnValues for a category notesViewEntry is an array containing: strings for cat columns, 'empty' for untotalled fields, and doubles for totals).
I can (of course) hard-code this detail somewhere, but it seems archaic to have to do this. I can 'getFirstDoc' to work out the ColumnValues in a 'pre-loop' check, but this seems 'wasteful'.
PS: I have seen something called 'ColumnValuesIndex' but this appears to be an undocumented feature which I would prefer not to use. However, if there were an 'isTotal' undocumented feature - I'd be ok with it!
The only solution I can think of to do this before you scan the data is to export the view design to DXL, then check the DXL for attributes or elements that specify whether each column shows totals.
I'm assuming view columns in DXL have an attribute or child element for this purpose. I haven't checked.
In case you've never done anything like this, using a NotesDXLExporter with either a NotesDOMParser or a NotesSAXParser, you can export selected design elements to in-memory DXL and programmatically analyse it.
As outlined in the original post, looking at the ColumnValues of a NotesViewEntry (NVE) on a category row does provide an array of values you can use to determine if any specific column is either a category string, empty, or a total. The totals have a datatype of double so stepping over the columns in a loop can easily flag the totals.
If the view has categories, then the first NVE in the view will give these details. A simple 'NotesView.GetFirstEntry().ColumnValues' will return the array. If the view has totals, but not categories, you can 'GetLastEntry' for the totals row at the bottom of the view.
Reading the totals is then just a case of looking for category rows (nve.IsCategory) and extracting the totals from the nve.ColumnValues.
Performance is reasonable and can be made a bit quicker by building a booleans array pre-loop of where the totals exist.
I am making a saved search to show all of the items in our inventory with quantity details, but when I preview the saved search many duplicate products are displayed to the screen. How can I eliminate the duplicates? Also, how would I eliminate any Kit/Package items?
It is likely you have multiple location inventory turned on but are not filtering by nor including a column for the Inventory Location. If you include the Inventory Location column you'll see that the lines are not duplicates.
If you don't have inventory in a number of locations you can filter on Location On Hand is greater than 0. The filters to use here depend on what you are trying to see.
You would eliminate Kits/Packages by filtering on Type == Inventory Part
To eliminate only Kits/Package items from search results you can use filter criteria - Type none of Kits/Package Item.
If you are using multiple locations and you do not want to see multiple results for same item - I would recommend writing a grouped/summary search by specifying summary types for fields in the results/search columns:
1) All Item details like - Name, display name , etc. with summary type as group
2) All inventory count field such as Location on Hand, Location Available, Location Back Ordered, etc. should have summary type as Sum
I have two forms that are related and I would to combine them in a view control. Not that difficult. This is for a "1 to Many" type scenario.
Say I have a customer view with the columns customerID and Customer Name. Then I have a view showing the "many" documents that has the columns masterCustomerID, orderNumber, orderDate.
On the XPage I create a view control of the many documents and add the columns masterCustomerID, orderNumber, orderDate. Then I add a column in the front to do a DbLookup to pull in the actual name of the customer. Nothing too fancy really.
My question is, in this situation, where the lookup column is the FIRST column. What are the strategies to sort the view column by that column. By default it would sort by the Key Value in the order view which is likely different then the Name values.
I'm not averse to using repeat controls if that would be easier.
My first thought would be to employ TreeMaps somehow, but I don't know if that's practical in the event that there might be a LOT of documents. Maybe there's something I'm missing...
Any advice would be appreciated. Thanks
Use view with (Customer name, Customer ID) structure as main view. Then based on Customer ID populate other columns by lookup from view with structure (Customer ID, Order ID, Order date). Hence it is 1:N relationship, you can't use single view component, but two nested - repeat inside view column would do.
I hope you are aware of performance impact (orders looked up for every customer row), so don't try to show too many customers at once.
Is there a way to create a SharePoint calculated column that returns a count of the number of entries in a list? So If I have 3 customers in my list with the company "Starbucks" I'd like the field to return "3"
(Edited some wording for clarity per suggestion from dariom).
You may be able to get what you want with another list using a not-so-well-known variation of a lookup column.
Let's say you have a list called Companies with values in the title column like "Starbucks", "Peets", etc. Now you also have the Customers list you refer to, but the "Company" column is a lookup column pointing to the title column in the Companies list.
You can add a count very similar to what you described to your Companies list. Go to your Companies list, add a column of type "Lookup" referring to the Customers list and you'll notice that in the drop-down area where you define the lookup if you point back to the Customers list, you'll have a new option called "Count Related". This is here automatically because it recognizes that the Customers list has a lookup pointing back to this one. Select that Count Related option and now your Companies list will have a column counting how many customers are associated with that company.
No coding, Javascript hacks, or anything. Just hidden SharePoint auto-magic.
No, I don't think there's a way to do this using the out-of-the-box calculated column.
Some other ways you could accomplish this are:
Create a view for your list that with a group by on the company field and include the total count. This is easiest, but might not be exactly what you're looking for.
Create a custom column type that executes a CAML query to find items that you're interested in. There is a learning curve if you've not done it before and if the list that you're adding this custom column to has lots of rows, you'll be executing a query for each row which is inefficient - it'll be OK for a small number of rows.
Use an event handler on the list that updates a column value each time a new item is added or removed from a list. This is easier, but can also be inefficient if you have a large number of items in your list.
As dariom said (damn my slow typing skills, +1!), only the current row can be operated on with calculated columns by default in SharePoint. There are a couple of documented workarounds involving SharePoint Designer or jQuery, though.
You can get a Count of specific list items in an XSLT Data View
To do this you will need SharePoint Designer.
Right click on your SharePoint List view (ensure the list view contains the field you want to filter by) select convert to XSLT Data View. Then in the Data Source Windows select Data Source Tab and drag and drop the field you want to get a total on for the specific items into where you want it displayed in your XSLT Data View. Click on the numerical value that is showing you should get a lightening bolt icon, select the drop down and choose Count, then select again and choose Filter. Select "Click here to add a new clause" then choose your field name again and enter your unique value as Starbucks and click OK, you can repeat this process for other fields you want the totals on. You will now see the total number of Starbucks items in the list.
I got something similar to work in a way similar to Niall. Basically, I:
Based on the source list, created a Data View Web Part (DVWP) on a "test" web
part page.
Added the footer column, which gives a count.
Set the filter for my conditions (i.e., the items I want to count).
In the code, deleted the recurring items row.
I was left with just the footer, which displayed a filtered count for all the list items. I further customized the footer by taking out the shaded background. Finally, I exported this web part and imported it onto the page where I wanted users to see a total of items in the list (which met the criteria).