I have a list of names and a list of categories in a table.
Example:
Name Category 1 Category 2 Category 3
Jane Doe X X
Bill Smith X X
Eric Hamilton X
From that list, I want to list the people for each category.
Example:
Category 1 Category 2 Category 3
Jane Doe Jane Doe Bill Smith
Bill Smith Eric Hamilton
Is there a way I can do this in excel?
I found this video which seems to accomplish what I want. The formula is a bit more complicated than what I was hoping for, but it worked. I just removed some of the absolute cell references and copied the formula for the number of categories I currently have and it grouped the users properly.
https://www.youtube.com/watch?v=QkHfZtvC7UQ
Related
I have an excel sheet where I have a record containing a travel request, but I need to process this out so I can see all the combinations I need to book.
The original record entry looks like this
ID Family Father Mother Children Destinations
KT1 Smith John Joan John,Mary London,New York
and I need the final result to look like this
ID Family Father Mother Children Destinations
KT1 Smith John Joan John London
KT1 Smith John Joan Mary London
KT1 Smith John Joan John New York
KT1 Smith John Joan Mary New York
(there may be multiple entries under any of the Children and destinations , and possibly other fields which would be needed as well )
I am really unsure of how to do this and would love some advice
Use PowerQuery.
Google its usage and where to find it if you're not familiar, a quick search will produce a lot of results ...
https://www.howtoexcel.org/power-query/the-complete-guide-to-power-query/
https://support.microsoft.com/en-us/office/create-load-or-edit-a-query-in-excel-power-query-ca69e0f0-3db1-4493-900c-6279bef08df4
From there, you can transform your data.
That will achieve your outcome with little to no fuss.
I've had some luck modifying formulas I've found on this site to separate names in a spreadsheet but I need some help. Can anyone suggest the best way to achieve my goal?
I have a "Tenant" column where each row contains from 1 -5 names, separated by commas and "&".
My data is pretty consistent so there is no need for error routines and it looks like these examples with the max # names being 5:
John Doe, Mary Smith, Rachel Reyes & Ben Thompson
or
John Doe & Mary Smith
or
John Doe, Mary Smith & Rachel Reyes
What I really want to do is separate each name into it's own column and then separate each first name into a another column. I would have a total of 5 columns for full names and 5 more for first names for up to 5 max names if that makes sense.
So for this data: John Doe, Mary Smith, Rachel Reyes & Ben Thompson
Column:
|A|B|C|D|E|F|G|H|I|J|
John Doe|John|Mary Smith|Mary|Rachel Reyes|Rachel|Ben Thompson|Ben|
Any help is appreciated.
I am creating helper columns to assist me in reviewing our data, but I am running across an issue with one. What I am trying to accomplish is to create a helper column that tells me, by month, what type of medications a person is prescribed, and then combines multiple selections for the same name into a new name.
A sample data set would be:
A B C
1/1/2016 Doe, John Oral
1/1/2016 Doe, John Compound
1/1/2016 Doe, John Oral
2/1/2016 Smith, Jane Oral
2/1/2016 Smith, Jane Oral
2/1/2016 Adams, Tom Compound
2/1/2016 Doe, John Oral
So, for example, if John Doe was prescribed 2 oral medications and 1 compounded medication on 1/1/2016, the helper column would sort out that the three medications belong to the same person and are of two different types, so changes them to Combined. It would end up something akin to "1-Doe, John-Combined", displayed here:
D
1-Doe, John-Combined
1-Doe, John-Combined
1-Doe, John-Combined
2-Smith, Jane-Oral
2-Smith, Jane-Oral
2-Adams, Tom-Compound
2-Doe, John-Oral
So far, all I have is the concatenation by month:
=MONTH(A2)&"-"&B2&"-"
But I am not certain how to tackle the portion of the formula that will present the type of medication and combine (if required). Also, if necessary, more than one column can be created.
Thank you in advance.
Use SUMPRODUCT to test:
=MONTH(A1) & "-" & B1& "-" & IF(SUMPRODUCT((MONTH($A$1:$A$7)=MONTH(A1))*($B$1:$B$7=B1)*($C$1:$C$7<>C1))>0,"Combined",C1)
I am struggling to solve the below problem:
I have a list of users who have attended various numbers of courses. Now I want to find which courses each person has attended and list them in a new sheet. Below is a picture of my sheet:
Names | Courses
--------------------------------------------------------------------------------------
Farnaz Hossein Zadeh, Elena Pak, Mehran Behzadi, Atefeh Ghorbani, John Smith | AP01
John Smith, Farnaz Hossein Zadeh, Tom green | AP03
John Smith | AP05
And I need to get:
F G H
Farnaz Hossein Zadeh AP01 AP03
As far as I know, this is not quite possible with Excel formulas alone.
First, you need to clean up your data. Your can use Data > Text to columns to separate the comma-separated data. Then, make that data vertical so that you effectively have a list of pairs course-student. Then you can list unique courses by doing a pivot table on your data.
I'm having difficulty counting records in a file that have a unique ID and listing the number of rows associated with that specific ID.
For this file, the unique ID represents a specific family (column A). Each member of the family is in a different row with the same ID. I would like to count the number of family members(rows) in each unique family. I can have a few thousand rows so automating this would be wonderful. Thanks for any help!!
You can do this now automatically with Excel 2013.
If you have that version, then select your data to create a pivot table, and when you create your table, make sure the option 'Add this data to the Data Model' tickbox is check (see below).
Then, when your pivot table opens, create your rows, columns and values normally. Then click the field you want to calculate the distinct count of and edit the Field Value Settings:
Finally, scroll down to the very last option and choose 'Distinct Count.'
This should update your pivot table values to show the data you're looking for.
So if I'm understanding you correctly, you have something like
A B C
Fam. ID LastName FirstName
1 Smith John
1 Smith Mary
1 Smith Johnnie Jr
2 Roe Rick
3 Doe Jane
3 Doe Sam
and you want a new column (say, D), with a count of members per family:
A B C D
Fam. ID LastName FirstName Fam. Cnt
1 Smith John 3
1 Smith Mary 3
1 Smith Johnnie Jr 3
2 Roe Rick 1
3 Doe Jane 2
3 Doe Sam 2
This will do it -- insert at D2 and drag down:
=COUNTIF(A:A,A2)