I have an excel table were A1 = "YES", B1 = "YES" and C1 = "YES". I want to know how many "YES" are in my table, which is easily solved with =COUNTIF(A1:C1,"YES") and it will accurately give me the answer of 3.
A B C
1 YES YES YES
But if want to know how many "YES" are in A1 and C1 and ignore whatever B1 has it becomes tricky. The same function gives me 3 while I want it to give me 2 as an answer since I want to count only A1 and C1.
I want to know if there is a way to manage data so I can work only with that kind of non-consecutive cells? I found that a solution would be using something like =if(A1="YES",1)+if(C1="YES",1) and it works like a charm since it will always give me the right answer; however, that is not a satisfying solution because despite the simplicity in my example, my real situation requires to write around 100 cells from a 500 range for several different combinations which can become somewhat heavy.
I tried using name ranges but it seems the if functions doesn't let me use them the way I want. So any help will be apreciated, thanks.
If VBA is an option and "non-consecutive ranges in excel functions" is the question, then you could create a User Defined Function which takes a ParamArray and returns an array out of all given parameters.
Example
Public Function getMatrix(ParamArray aValues() As Variant) As Variant
Dim i As Long
Dim aReturnValues() As Variant
For Each vValue In aValues
For Each vSingleValue In vValue ' possible the vValue is also an array
ReDim Preserve aReturnValues(i)
aReturnValues(i) = vSingleValue
i = i + 1
Next
Next
getMatrix = aReturnValues
End Function
This could then be used like:
Formula in A4:
=SUMPRODUCT(--(getMatrix(A1,C1,E1:G1,D2:E3)="Yes"))
Note, the UDF is returning an array, not a Range. Thats why we cannot use COUNTIF. COUNTIF needs a Range as first parameter.
Why looking for a formula when you have other features in Excel? Add a row (#2), and have A2=1, B2=0, C2=1 till the last column [Drag it to populate, Make sure to Copy Cells]. Then select row and see the Sum in Status Bar.
Have a look at this thread. Basically what you need is something like this:
=SUM(COUNTIF(INDIRECT({"A1:A10","C1:c10"}),"a"))
Or just use multiple COUNTIFs, and add them. (Countif(...) + countif(...) etc.)
Related
I have a situation where I am referencing cells in a different worksheet and returning the values of cells from that worksheet. Although it works, I find my current method inefficient because I have to repeat the formula in the logical test part of the IF statement:
=IF(**EXTREMELY LONG COMPLICATED FORMULA** <> "", **EXTREMELY LONG COMPLICATED FORMULA**, "")
As you can see, I must repeat the main part of the formula just to check if it is blank first. If I do not do this, I get a zero in the cell (for blank values in the referenced worksheet). I'm looking for something more like:
=IF(**EXTREMELY LONG COMPLICATED FORMULA** <> "", **RETURN VALUE**, "")
This looks cleaner to me because I won't have to repeat myself. Also, if we ever have to update the formula, I won't have to duplicate my changes to the repeated parts. Is there a way to do this?
The above is actually a simplified version of my problem, but the answer should get me where I need to go. My actual formula has nested IF statements checking along the way for blanks. For reference, here it is:
=IFERROR(IF(SMALL(IF(ImportedData!$H$2:$H$1000>=DataFilters!$A$1,IF(ImportedData!$G$2:$G$1000=DataFilters!$A$15,ROW(ImportedData!A$2:A$1000)-ROW(ImportedData!A$2)+1)),ROWS(ImportedData!A$2:ImportedData!A2))<>"",IF(INDEX(ImportedData!A$2:A$1000,SMALL(IF(ImportedData!$H$2:$H$1000>=DataFilters!$A$1,IF(ImportedData!$G$2:$G$1000=DataFilters!$A$15,ROW(ImportedData!A$2:A$1000)-ROW(ImportedData!A$2)+1)),ROWS(ImportedData!A$2:ImportedData!A2)))<>"",INDEX(ImportedData!A$2:A$1000,SMALL(IF(ImportedData!$H$2:$H$1000>=DataFilters!$A$1,IF(ImportedData!$G$2:$G$1000=DataFilters!$A$15,ROW(ImportedData!A$2:A$1000)-ROW(ImportedData!A$2)+1)),ROWS(ImportedData!A$2:ImportedData!A2))),""),""),"")
The most obvious solution is to use a helper column or cell. Just put EXTREMELY LONG COMPLICATED FORMULA somewhere in your spreadsheet, then refer to that cell in your IF formula.
Edit
To avoid a helper column, here is a trick I've used on occasion:
=IFERROR(VALUE(long_formula&""),"")
What this does is, concatenate the result of long formula with an empty string (which converts it to a string), then take the value of all that (which converts it back to a number if possible), then substitute any errors with a blank. (An error would occur if you attempt to take the value of something that's not numerical.)
This will only work if you either have a numerical result or an empty result. It will fail if you have a text result.
As of March 2020, Excel includes the LET function. You can write:
=LET(ELCF,**EXTREMELY LONG COMPLICATED FORMULA**,IF(ELCF <> "", ELCF, ""))
Where the three parameters are:
the name you will use to refer to your calculation,
the calculation itself, and
the final formula using the calculation.
The function also allows for multiple names to be defined. The general syntax is:
=LET(name1, name_value1, calculation_or_name2, [name_value2, calculation_or_name3...])
https://support.microsoft.com/en-us/office/let-function-34842dd8-b92b-4d3f-b325-b8b8f9908999
Do you need the blank in the cell for further calulations or if-functions or Do you just dont want to see the 0s?
Second case:
Just use a number format for the column like
0,00;-0,00;"";#
First case:
Put the following code in a module:
Option Explicit
Public Function IfEmpty(LongFormula As String) As String
If LongFormula = "" Then
IfEmpty = ""
Else
IfEmpty = LongFormula
End If
End Function
And use it in your worksheet like
=IfEmpty(**EXTREMELY LONG COMPLICATED FORMULA**)
I have a simple array formula in excel that doesn't work in the way I wish. In columns A and B there is data (A1 is paired with B1 and so on) while in column F there is the calculation based on the parameter in column E.
In cell F1 the formula is:
{=SUM(MAX(A$1:A$9, E1)*B$1:B$9)}
What this formula does is:
=MAX(A$1:A$9, E1)*B$1 + MAX(A$1:A$9, E1)*B$2 + ...
Instead, I need a formula that does this:
=MAX(A$1, E1)*B$1 + MAX(A$2, E1)*B$2 + ...
In words, the formula I wrote (the first one) always finds the max between the values from A1 to A9 and E1, multiplies it by the i-th B value and sums the results. What I need is a formula that finds the max between the i-th A value and E1, and not between all the A values.
What I'm looking for is easily done by adding in column C the formula =MAX(A1;E$1)*B1 and then in F1 just =SUM(A1:A9), but I can't use this solution because in column F the same formula is repeated, with the E parameter changing every time.
I can use a IF instruction: in F1 I can write
{=SUM(IF(A$1:A$9>E1, A$1:A$9, E1)*B$1:B$9)}
While this formula does what I need in this case, I think it's a bad solution because I find it difficult to read and to expand. For example, if there is another parameter in column D and the factor is MIN(MAX(A$1:A$9;E1);D1), using IF will result in a very long and very unreadable and complicated formula.
Are there better solutions to my problem? Thank you all!
NOTE: syntax may vary a little because I am using the italian version of excel.
The problem is that MAX takes an array as an argument. Functions that normally take an array never return an array - they were designed to turn an array into one number. No matter how many arrays you throw at MAX, it's always just going to return one number.
I couldn't come up with a good solution, so here's a bad one
=SUMPRODUCT(((A1:A9*(A1:A9>E1))+(E1*(A1:A9<=E1)))*B1:B9)
I don't think that really increases the maintainability of the IF-based formula that you're trying to avoid. I think you're stuck with IF or a helper column.
Another possibility is a VBA function.
Public Function SumMaxMin(rRng1 As Range, rRng2 As Range, ParamArray vaMinMax() As Variant) As Double
Dim rCell As Range
Dim dReturn As Double
Dim aMult() As Double
Dim lCnt As Long
Dim i As Long
ReDim aMult(1 To rRng1.Cells.Count)
For Each rCell In rRng1.Cells
lCnt = lCnt + 1
aMult(lCnt) = rCell.Value
For i = LBound(vaMinMax) To UBound(vaMinMax) Step 2
If Not Evaluate(aMult(lCnt) & vaMinMax(i + 1) & vaMinMax(i)) Then
aMult(lCnt) = vaMinMax(i)
End If
Next i
Next rCell
For i = LBound(aMult) To UBound(aMult)
dReturn = dReturn + aMult(i) * rRng2.Cells(i).Value
Next i
SumMaxMin = dReturn
End Function
For your example
=SumMaxMin(A1:A9,B1:B9,E1,">")
Adding another condition
=SumMaxMin(A1:A9,B1:B9,E1,">",D1,"<")
It will error if your ranges aren't the same number of cells or you pass arguments that don't work with Evaluate.
Another possibility for avoiding repetitions of cell references is:
=SUM(B1:B9*ABS(A1:A9-E1*{1,-1}))/2
assuming values are non-negative. More generally to return an array of pairwise max values:
=MMULT((A1:A9-E1*{1,-1})^{2,1}^{0.5,1},{1;1}/2)
which returns:
MAX(A1,E1)
MAX(A2,E1)
...
MAX(A9,E1)
I don't remember ever cracking this problem, but for maintainability I'd probably do something like this:
{=SUM((A1:A9<E1)*E1*B$1:B$9) + SUM((A1:A9>=E1)*A1:A9*B$1:B$9)}
If I understand the problem correctly, using IF instead of MAX should do:
=SUM(IF($A$1:$A$9>E1;$A$1:$A$9;E1)*$B$1:$B$9)
Is there any way to use index numbers to refer to specific cells, like how in VBA you can use Cells(3,2) to refer to cell C2.
I was hoping "=CELLS(3,2)" would work, but, sadly, that doesn't appear to exist. Is there another way to do that?
EDIT:
I should clarify that I need to use this inside of a SUM() worksheet function, so it would need to return the cell reference, not the value inside the cell.
You can use the OFFSET(original_range,rowsOffset,colOffset) formula to get a reference to a range which is some specific offset from a point on the sheet.
There are also two additional parameters you can pass to offset which determine #rows and #columns of the returned range:
=SUM(OFFSET(A1,0,0,12,1))
will give you a range 12 rows by 1 column starting at A1.
=SUM(OFFSET(A1,2,2,12,1)) would start at C3
Like doing Offset(r,c).Resize(12,1) in VBA
You could change the reference style... I often prefer the R1C1 reference style for certain functions I'm writing.
Here's a link that shows how to get to it:
http://www.excelqa.info/2010/12/06/switch-to-r1c1-reference-style-in-excel-2010/
You can just write a custom formula to handle that.
Public Function customFunction(a As Integer, b As Integer, Optional sh As String)
If sh <> "" Then
customFunction = Sheets(sh).Cells(a, b).Value
Else
customFunction = Cells(a, b).Value
End If
End Function
I've searched the web but I can't find anything specific for this.
I have column A as below, I need to search this column and find out how many occurrences there are of the data in column B, in the example below there a 4 (70011x3 + 70014x1).
A B
h323:70011 70011
70007 70012
70011 70013
h323:70014 70014
sip:70011#domain.com 70015
What formula would I need to use in Excel?
Thanks in advance
... I don't know if there's a simple way to do this with a single worksheet function, but I could think of 2 methods I would use to accomplish this (and would love to see if any person could figure out how to do this in a single, simple, worksheet function I couldn't think of).
Either way, my solutions would be:
1) Use Array Formulas:
This would look as follows:
A B C
h323:70011 70011 {=SUM(--ISNUMBER(FIND(B1,$A$1:$A$5,1)))}
70007 70012 {=SUM(--ISNUMBER(FIND(B2,$A$1:$A$5,1)))}
...etc
Note that for this solution, you have to type it in as an array formula (Hit ctrl+shift+enter) at the end, but when you drag down column C and sum it up, you will get the correct total.
The challenge with this one is that it doesn't really give you the answer in one cell.
2) Use a Custom VBA Function (My Preferred method):
You can write your own VBA function to do this VERY EASILY.
The one I created was:
Function MyFunc(CriteriaRng As Range, SearchRange As Range) As Double
Dim CriteriaCl As Range
Dim SearchCl As Range
Dim RunningTotal As Double: RunningTotal = 0
For Each CriteriaCl In CriteriaRng
For Each SearchCl In SearchRange
If InStr(1, SearchCl.Value, CriteriaCl.Value) > 0 Then RunningTotal = RunningTotal + 1
Next SearchCl
Next CriteriaCl
MyFunc = RunningTotal
End Function
All you can then do is in any cell type in =myfunc(B1:B5,A1:A5) and you will get the right answer.
Hope this helps!
the function COUNTIF takes wildcards.
with excel 2007, you can simply reference the whole column:
=COUNTIF(A:A,"*"&B1&"*")
with 2003 or lower, you have to put the range in as cell references
=COUNTIF(A1:A2000,"*"&B1&"*")
note that numbers will have to be formatted as text, or you can add in the countif to cover numbers
=COUNTIF(A:A,"*"&B1&"*")+COUNTIF(A:A,B1)
You can then use a SUM on the column to get the total.
I'm looking for the most elegant way to count the same number values in a noncontiguous range (I'll refer to it as just 'range'). This is the range:
=$C$2:$C$31,$E$2:$E$31,$G$2:$G$31,$I$2:$I$31,$K$2:$K$31,$M$2:$M$31,$O$2:$O$31,$Q$2:$Q$31,$S$2:$S$7
These are the parameters:
The range contains non-adjacent columns.
The columns differ in height.
The cells in the range are either empty or contain integers.
I'm checking for how many cells equal '1', how many equal '2' etc. in the range. (Not in one go, but in seperate formulas).
I've used a named range to reference the range. I'd really like to use this named range in the formula, in one way or another.
I hope I've given you enough info... Thanks in advance!
I agree with Kartik that a VBA solution is required. However the solution offered is a little inefficient in that it loops over every cell in the ranged passed into the function. It also limits the key parameter to a range reference, and can only count up to 32767 matches. Here's an alternative addresses these shortcomings
Function CountIf_N(rng As Range, key As Variant) As Variant
Dim r As Range
Dim count As Long
count = 0
For Each r In rng.Areas
count = count + WorksheetFunction.CountIfs(r, key)
Next
CountIf_N = count
End Function
Note: assumes Excel 07 or later. If using with an ealier version replace CountIfs with CountIf
One approach is to use excel built in function Countif, but it won't work with non-contigous range. The other way (the easy way) will be to use VBA to create your own custom function, and then use it in excel.
I've presented that technique here.
Goto visual basic editor in excel by pressing Alt+F11, in the project window insert a new module and paste the below code:
Function countif_n(rng As Range, key As Range) As Integer
Dim count As Integer
count = 0
For Each cell In rng
If cell.Value = key.Value Then
count = count + 1
End If
Next cell
countif_n = count
End Function
Here rng is your non-contigous range, and key represent the "range"(cell) which contains the value you want to count. For eg., to check for 1 enter 1 in any cell lets suppose "F2", and your non-contigous range is "testrange"
Then use the above function by entering the following in any blank cell:
=countif_n(testrange, F2)
Although COUNTIF can't handle non-contiguous ranges some functions can, for example RANK and COUNT so for a range called Range this formula will give the number of instances of a number in Z2 within Range
=IFERROR(COUNT(Range)-SUM(RANK(Z2,Range,{1,0}))+2,0)
assumes Excel 2007 or later but can be amended to work in earlier versions
This doesn't quite work if there's stuff below S7 that can't be counted, but you may be able to modify. It also doesn't incorporate the named range.
=SUM(IF(MOD(COLUMN(A2:S31),2)=0,IF(A2:S31=2,1,0)))
This example counts the number of 2's.
This needs to be array-entered with ctrl-shift-enter. It's based on the fact that you're counting in every other column, at least in your example. Also, although you mention the columns are different heights, it looks like all except S are the same height. So maybe there's a way to work around that.