I have two workbooks, a source file and an output file.
The source file contains information which occupies some drop-down lists in the output file.
For each drop-down list I have two 'names' (in the name manager) linked to it. For instance, the name 'SchemeID' in my output file refers to the same name in my source file. It consists of several rows/columns of data, and that populates my drop-down list.
There are some repeats in the source file (e.g. different names associated with the same number) which are appearing in the drop down lists, and I'd like to get rid of them so the list only displays unique values. Is it possible to do this using data from different workbooks?
The easiest way is oging to be to go to the source workbooks, Data Ribbon -> Remove Duplicates. Anything else will require a couple of in-between data sheets or VBA to do cleanly. If your data doesn't change option this manual method should be fine.
EDIT as you seem restricted from editing the Source File
In a different sheet (let's say Sheet2) you will need a formula which pulls in all of your data from your 2 source Names. To my knowledge there is no clean non-VBA way to combine to Named Ranges, so we will need to do this by dumping the data down to a sheet, and then picking it up again.
There are a lot of ways to do this, but I'm going to pick the one broken down to the most steps; it will be a pretty messy sheet, but you can hide it if you need to, which shouldn't be a huge concern as a non-VBA method will need a data dump sheet anyway.
In Cell D1, we will put the number of rows in SchemeID, as follows:
=ROWS(SchemeID)
In Cell D2, we will put the number of rows in SchemeID2 (which I assume is the name for your second list, which you didn't specify):
=ROWS(SchemeID2)
In column B we will be dumping in the data from both named lists, without sorting or eliminating duplicates. Do this as follows, starting at A1 and dragged down (if you want headers this gets a little trickier, so I will assume no headers).
=IF(ROW()<=$D$1,INDEX(SchemeID,ROW()),INDEX(SchemeID2,ROW()-$D$1)
This says - if the row is not more than the total entries in SchemeID, then pull the value from SchemeID at the current row #. Otherwise, pull the entry from SchemeID2, at the current row# less the total rows in SchemeID (so if we are at row 10, but SchemeID ends at row 4, then row 10 will pull the 6th entry from SchemeID2).
Now in Column A, we will be checking to see which row is a duplicate, as follows starting at A2 [A1 is hardcoded as 1]:
=IF(ISERROR(MATCH(B2,$B$1:B1,0)),A1+1,A1)
This checks to see if there's a duplicate of the current value in column B, in the rows above the current row. If there is, it keeps the same index # as the row above (which will be ignored when we use this as the index key next). If there's no duplicate, it adds 1 to the index number.
In cell D3, put the following formula to track how many unique IDs there are:
=MAX(A:A)
Next, in column C, put your new list, which pulls from column B for as many unique values as there are [drag down]:
=VLOOKUP(ROW(),A:B,0)
This is your new non-duplicate list. To make a clean reference to it, create a new named range with the following formula:
=INDIRECT("'Sheet2!R1C3:R"&'Sheet2!$D$3&"C3", FALSE)
This will simplify to [Assuming 20 rows of data in column C, bsaed on what D3 says]:
='Sheet2!R1C3:R20C3'
Which, in the R1C1 method of referencing, means Sheet2!C1:C20.
This new named range should be what your dropdown lists refer to on your other tab.
Related
Good morning! I have a simple spreadsheet for tracking part numbers (and various data related to them). Column B (on "Data" page) automatically brings in all part numbers from another sheet ("Info" sheet). When this "Info" sheet gets updated with new part numbers (sometimes part #'s are removed, sometimes new ones added) the "Data" sheet also updates and sorts in numerical order. For most of the columns in the "Data" sheet, info is updated with a simple VLOOKUP formula. There are some though that are manual entries. The problem I have having is that when a part # moves up or down in column B, certain cells in that same row don't move and that data is now incorrectly attached to a different part #. How do I get the cell in column A to move with it's corresponding part # in column B?
What I would like to achieve is that sellers can choose the STORE in the blue cell (either with a drop down list or by hard-typing the STORE name) and, based on the selection on the blue cell, the available POSITIONS for that particular PRODUCT and that particular STORE are show in the green cell as a drop down list.
Let's say I have an Excel workbook, which contains a worksheet with this table with products data, which is automatically imported daily from our Nav server with this layout. It has 4 columns including PRODUCT CODE, DESCRIPTION, STORE IN WHICH IT CAN BE LOCATED and POSITION INSIDE DE STORE (please, check screenshot). It contains 1.5k rows and it changes dynamically, for example, new items are added or positions are exchanged.
As you can see, the same product (PRODUCT 2) can be located in several stores (STORES 1, 2 and 3), and it can be in several locations on each store (POSITIONS 2, 3, 1 and 4).
Now I need sellers to report which of these items they pick and from where, not only the STORE but its POSITION inside the store too. They do it with another worksheet inside the same Excel workbook. It looks more or less like this (please, check screenshot).
I know the drop down list is achieved via Data Validation but I can't figure out the formula for this. I have tried several approaches like:
Array formula to return all POSITIONS in the same ROW, following this (Formula 2.): https://www.ablebits.com/office-addins-blog/2017/02/22/vlookup-multiple-values-excel/. It is quite slow to calculate on the 1.5k items and, once done, I can't figure out how to make Data Validation to look for the 4 or 5 or 10 POSITIONS returned by the array formula, which also need to be filtered by STORE (please, check screenshot for the closest that I have been, array formula returning POSITIONS from column E).
Same formula as above directly on the Data Validation list box, which returns only the first POSITION found.
VBA custom fucntions which are not allowed in the Data Validation box.
I feel comfortable with both Power Query and VBA, and forumla as well, and can adapt most of the code I see but I don't know why I just can't figure out how to achieve this, maybe it is only I am blocked or something but every path I start to follow ends up in a dead end.
Does anyone have an idea on how to approach this? It doesn't really seem that complicated but it is becoming impossible for me.
Thank you very much for your time!!
This is what I have finally done, just in case someone else is facing this situation.
Instead of a plain-text table for the POSITIONS, I created a PowerQuery importing that CSV. Named that worksheet _LOCATIONS.
Added a custom column (Column E) combining the PRODUCT and the STORE so I had something like a Unique Identificator, resulting something like this but in PowerQuery.
Combined column:
Sorted column E and sub-sorted column D, so I make sure the list will always be ordered as I need, and saved the query.
Then, in worksheet REPORT, I entered this formula to create the drop down list in Data Validation in cell D2:
OFFSET(_LOCATIONS!$D$1,MATCH($A2&"-"&$C2,_LOCATIONS!$E:$E,0)-1,0,COUNTIF(_LOCATIONS!$E:$E,$A2&"-"&$C2))
And I am able to choose from the available POSITIONS for the selected PRODUCT in the selected STORE.
Brief explanation:
I set the reference for the OFFSET function in the very first POSITION (D1), and then I move it the amount of rows detected by the MATCH function (which searches for the "PRODUCT 2-STORE 2" string in the newly created combined column) minus 1 (PoweryQuery table has headers) and 0 columns. This leaves me on the first occurrence of my string (but on the POSITIONS column). Then I make the offset as high as the amount of rows detected by the COUNTIF function (which counts all occurrences of my PRODUCT-STORE pair), returning an array of all the positions (column D) matching the PRODUCT-STORE pair.
Ask for formula in Spanish if you need it.
Is there a way in excel to copy the contents of one column to another sheet based on particular values in another column.
I have data which looks like this:
Sheet1:
Sheet2:
I would like to copy the column A of sheet 1 directly onto column A of sheet 2, but only if the value in column B is Y.
I have tried used the match function but am not sure how the best way to do this would be. Is there a way for me to achieve this?
My desired output is:
As discussed in the comments, #Waldorf99 was looking to have a second worksheet that would automatically show a filtered list from the first sheet. I can think of a few ways to do this (array formulas or pivot tables come to mind). The problem with mixing dynamic columns with static values is that the static values would become desynced from the dynamic ones.
In the original example, rows may have a blank value in the condition column in sheet one, and then may be assigned a Y or N at a later date. If a Y is assigned to a row in the middle of other rows, the filtered sheet would shift the existing rows down to make room. The static values would stay where they were, and would become desynced. To demonstrate:
If the above image is the original state of sheet 1 and 2...
...adding a y next to x.1.c would result in sheet two shifting columns A and B of row 2 down, but leaves columns C and D behind (as they are static, and not tied into the first two columns in any way).
One thing that may work as you are wanting are filters. You would only have one sheet, with all of the data manually entered. Then you can add filters, and change them to hide rows temporarily when needed.
To add and use filters:
Start with your data all on one sheet...
Highlight your data...
On the Home tab, select "Format as Table" and choose any style...
This turns your data into a table. You can filter by clicking the drop down in a given columns header row, then deselecting the values you want to hide.
The results are a table that only shows the rows with a 'Y'.
The other rows aren't removed, just hidden. You can always reset or change your filters, to configure which rows are visible.
Note: when working with tables, they will auto expand to account for new rows, so long as you work in the row directly under the table (e.g. don't leave blank rows). You can also manually resize the table at any time by clicking and dragging from the bottom right corner of the table.
There are tons of resources of Excel tables online, and it's a pretty useful tool in Excel.
Hope that achieves what you were looking for.
I have an excel spreadsheet with several columns, each representing different variables collected from various patients (rows). One of the columns is the unique medical record #, another is a unique visit identification #. The problematic one is "age." I must have inadvertently dragged and replaced the ages of about half of my subjects, since I doubt that >3000 of my 6000 patients are 54 years old.
I have the original file with correct ID# and age pairs, but I've done considerable work on this file and cannot start over. Is there a way in my new file to look at the ID# in column C, go to the old excel file, find that ID#, go over 3 cells to column F (age), copy that age value, go back to the new excel file and paste the correct age for each ID#?
I cannot simply sort both files by ID# and copy/paste all of the ages as a number of the cases have been intentionally removed and so the ID#s wouldn't match up because the total N is different.
I also have SPSS and R available to me, although I'm not particularly proficient with either.
Just, as an example, here's what the two spreadsheets look like:
http://imgur.com/OjZsLEJ
I've manually highlighted the bad values, but in reality there are 3000+ of them and manually checking would be very time consuming.
Thanks in advance!
A VLOOKUP function should work here:
=VLOOKUP(C3,[OldWorkBook.xlsx]Sheet1!$C:$F,3,FALSE)
If you place this function in Column C, Row 3 of the New Workbook and then change "OldWorkBook.xlsx" in the function to reflect the name of your old Workbook, it should return the correct value from your old Workbook.
You can then copy that formula and paste it into the remaining cells in that column.
If the values are correct, you can copy them, Right-Click and select "paste values" to solidify them in your new workbook.
If I've understood your question, that should fix the problem. If not, please let me know.
You can do that with a VLOOKUP formula.
It should look like this (check if the cell references are right, and also the file and sheet name).
You should put this in a new column in your "NewFile".
The formula references the "OldFile" and should bring the value for the "F" column in the "OldFile" whenever the values for the "C" column are the same.
This example would be for the second row of the file (I am assuming the first row are column headers).
=VLOOKUP(C2,'[OldFile.xls]Sheet1'!$C$2:$F$6000,4,FALSE)
I am working on a project within an excel database and am trying to match 4 different properties which all have their own columns (A,B,C,D) to find a corresponding value on a different page (Sheet2!). One sheet 2 the values are once again found in their own columns (B,C,D,E) and if all of the values match I then want the value in column A Sheet2! to be displayed in column E on sheet1!
The problem is is that often times the values on Sheet1! will be able to match up with as many as 12 different unique rows on Sheet2! making this incredibly difficult with only intermediate experience in VBA. There can be duplicates that match all of the criteria. And for when this happens I would like to return the first item that matches, as long as a previous match was not made on that item.
To give you more information we have given products different values that designate where they belong based off their velocity. This has split them up into Section#, ShelvingType, Verticle, and Horizontal Location. And we are looking to match these values to the values of our previously existing locations that we have that have corresponding(matching) numbers or text values.
To go into even more detail, on sheet one we have the products with values on where they should go. One sheet two with have pre-existing locations for which products can go that have values that are represntative of that location. So, we want to take the products NEW location values off page one and match the existing location values on page two. The problem is that for every location there are up to 12products that could go there. So, we want to go in order saying that product1 goes in the first location with matched values while product2 goes in the next location with matched values, and so on and so fourth
Edited to remove previous responses
Based on your further elaboration, if I understand correctly, I agree with the comment left by #Aaron Contreras. You should create helper columns which show a 'unique ID' where all criteria match, as well as an additional helper column which increases as more items of the same criteria code are found. This will become the 'ultra-unique' ID for that item.
At this point I don't think array formulas will be possible, though I will leave in the answer which provides the result of the first matching criteria without further eliminating 'previously used' results. This could likely be further refined, but I doubt it would be more elegant than simply using the helper columns shown in my response below. At least, I can't figure out how to do it elegantly.
To summarize my assumptions:
-Your available space is in sheet1; column A contaions something like the location of that available space, and columns B-E contain criteria for anything which will be stored there.
-Your new list of items to be placed in a location is in sheet2; columnA will be where our formula goes, showing the available location to put that item.
Enter on Sheet1
In column F on sheet1, drag down this formula:
=B1&C1&D1&E1
This will create a unique ID key to be searched in the future.
However, as there will be multiple hits for the same criteria on sheet1 (because multiple locations can hold the same thing), we need to make each row 'more unique' by showing how many times that criteria combination has already occurred. This formula will thus go in column G on sheet1, starting in cell G1 and dragged down:
=F1&countif($F$1:F1,F1)
As you drag it down, this will count the nth time that the specific combination of criteria has appeared on sheet1.
Enter on Sheet2
Create the same columns in sheet2, in columns F & G. The formulas will be exactly the same, they will just refer to sheet2 instead of sheet1.
Then the formula in column A in sheet 2, dragged down from A1, would be:
=index(sheet1!A:A,match(G1,sheet1!G:G,0))
This will find the first time that all criteria match from sheet1, for the nth time that this criteria has been used on sheet 2.
Let me know if there is anything here I've missed.
Unfinished array method
Again, array responses are possible, but for your purposes likely unnecesarry; you should probably have a unique ID for all combinations anyway. However, in case you want to use the array method, you can like so (does not account for multiple locations being used; left for reference only if you want to take this up):
In sheet2, enter the following formula [confirmed with CTRL + SHIFT + ENTER instead of just ENTER, every time the formula is changed] on the row 1, with the different criteria (and copied down):
=index(Sheet1!A1:A100,match(1,(Sheet1!B1:B100=B1)(Sheet1!C1:C100=C1)(Sheet1!D1:D100=D1)*(Sheet1!E1:E100=E1),0))
This uses the inherent boolean logic of "TRUExTRUE = TRUE; TRUExFALSE = FALSE; FALSExFALSE = FALSE", to find the first row where there is a match of all criteria. Note that I have not made this go all the way down all columns, as with Array formulas this is a significant resource hog.
Assuming that your data starts from 2nd row (1st row for lables):
{MATCH(A1&B1&C1&D1,B2:B100&C2:C100&D2:D100&E2:E100,0)}
The above is an array formula, so you don't have to input the curly brackets {.
Simply press Ctrl + Shift + Enter after typing the formula
More info