I Have an Excel Sheet with data that looks like that.
Data
x=1.1
x=11.2
x=10.3
x=1.4
x=2.5;2.6
x=2.1
x=4.7
x=6.8
x=6.2;6.3
x=1.10
What i want to do is, to sort the List that it Looks like that.
DataSort
x=1.1
x=1.4
x=1.10
x=2.1
x=2.5;2.6
x=4.7
x=6.2;6.3
x=6.8
x=10.3
x=11.2
I tried to do that with that Formula
=LEFT(Tabelle1[[#this row];[Data]];2) & TEXT(SUBSTITUTE(Tabelle1[[#this row];[Data]];LEFT(Tabelle1[[#this row];[Data]];2);"");"#0.0#")
But that did not work.
Can someone give me a hint to the right Direction?
Copy the data into a new column say B
If you are using excel 2007 or higher, go to data tab --> text to columns option after selecting your data in B
Here you can choose delimited and it will separate your data into 2 columns.
Then apply the sorting based on this column
In an unused column to the right, use this formula starting in row 2,
=LEFT(A2, 2)&TEXT(--MID(A2, 3, FIND(".", A2&".")-3), "000;#")&TEXT(--MID(A2, FIND(".", A2&".")+1, 99), "000;#")
Fill down as necessary then sort conventionally using the helper column as the primary sort key.
If you put a 0 prior to the numbers, that would take care of it.
X=01.1
Or, in a convoluted way, split the column as recommended above, sort the way you want and then reassemble. I would also create a column with the right 1-n sequence, just in case I need to sort in a particular way, but the come back to the original sort.
The Solution to the Problem is:
=LEFT(IF(ISNUMBER(SEARCH(";";A1));LEFT(A1;FIND(";";A1;1)-1);A1);2)&TEXT(--MID(IF(ISNUMBER(SEARCH(";";A1));LEFT(A1;FIND(";";A1;1)-1);A1);3;FIND(".";IF(ISNUMBER(SEARCH(";";A1));LEFT(A1;FIND(";";A1;1)-1);A1)&".")-3);"000;#") &TEXT(--MID(IF(ISNUMBER(SEARCH(";";A1));LEFT(A1;FIND(";";A1;1)-1);A1);FIND(".";IF(ISNUMBER(SEARCH(";";A1));LEFT(A1;FIND(";";A1;1)-1);A1)&".")+1;99);"000;#")
Related
I want to create an Excel Table where the first column is the "SL" (serial number) column that starts from 1 and then increases by 1 for each subsequent entry. I want the serial number to automatically increase as I add more rows to the table.
I have tried using all manners of "=ROWS" functions, all manners of "=COUNTA" functions, and all other functions used in tutorial that I found in the web. None of them are immune from sorting or filtering. That is, if I sort the "Name" column from A to Z, the serial number that was assigned to its respective row entry changes because of how these formulae are written. For example:
This is the Original List. As you can see, Dragon Fruit's serial number is 1. I have used the "=COUNTA(B$2:[#[NAME]])" function in this example.
As you can see, when I sorted the "Name" column from A to Z, Dragon Fruit's serial number went from 1 to 2, Acai went from 4 to 1, Guava went from 9 to 3, and so on. But I want the serial numbers to be static and locked to their corresponding "Name".
Is this possible to do in Excel without manually typing the numbers in the SL column?
Good question and a tricky situation to deal with. I'm not sure if the question is better suited for SuperUser though.
The trick here is to somehow use absolute cell-references instead of relative ones. As you have now experienced, Excel filters won't work well with relative references. However, manually adding absolute references is not what we want to do.
To mimic the absolute cell-reference behaviour you can preceed the row reference with a sheet-reference which magically should counter the normal formula-behaviour and turn them into actual absolute cell-references:
Formula in A2 (which will auto-fill the 'SL' column):
=ROW(Sheet1!A1)
Data when filtered A-Z on 'Name':
Data when tabbed a new row:
You could use PowerQuery in Excel to add an index in front.
Remove the ID from your source.
Make your source a table
Import into PowerQuery and add an index
Load the output to another sheet. In this sheet you can filter and sort and everything you want.
The original table in excel looks like this. It has around 30000 records. I want to copy a particular value for each record given by their unique FPS ID (which is a primary key). However, with an unclean data like this I can't put my finger on how to approach a problem like this. I want the data pulled from this table to be arranged like this.
Basically what I want here is the figure highlighted by grey.
There are two of those, I only want the one without the address but this doesn't have the primary key.
Approach 1: Select and filter them to a new sheet and manually adjust for redundant data
Approach 2: Select and filter them to a new sheet, this time however, strip the contents of the cell to just have the primary key enclosed within parenthesis.
How should I go about this? I am very weak at VLOOKUP, VBA etc.
I don't think VLOOKUP will be helpful in here. I think you should do it this way:
First of all look at the sequence. Rice totals are located in "B8", "B14", "B20"... +6
FPS names in cells "A9", "A15", "A21"... +6
FPS IDs in cells "A4", "A10", "A16"... +6
You can use cell references for rice totals by typing =B8, then under it =B14 an so on. But it will take you a lot of time. You can use this trick: Type B8, and under it B14. Select them both and drag down until the end of the data.Then select them all, press Ctrl + H. In the 1st field type in B. In the 2nd field type in =B and press "Replace All". It will activate the formula.
1: Learn about the difference between a spreadsheet and an RDBMS.
2: Design an RDBMS schema that meets your needs. (You can use SQL Server Express)
3: Copy the data that you need into the RDBMS.
4: Write SQL Queries to extract the data that you need.
5: Put a big reminder notice on your office wall:
"I must not use spreadsheets for database work".
Column A has numbers from 1 - 5 and in column B i want to concatenate the number of Column A with the relevant nth term as indicated in the image below. Any help will be greatly appreciate!
Without using VBA, your best option would be the "CHOOSE()" function.
Try something like this for any number > 0:
=IF(AND(MOD(ABS(A1),100)>10,MOD(ABS(A1),100)<14),"th",CHOOSE(MOD(ABS(A1),10)+1,"th","st","nd","rd","th","th","th","th","th","th"))
You can set up a named "key" separately, much like the table you are showing, and then reference the key to replace any number with the desired output.
You can then indexmatch/vlookup the number, referencing the table, to find the output.
For ex:
=vlookup($A1,key,2,FALSE)
you could use nested IF functions and RIGHT like this
=IF(OR(RIGHT(H2,2)="11",RIGHT(H2,2)="12",RIGHT(H2,2)="13"),CONCAT(H2,"th"),IF(RIGHT(H2,1)="1",CONCAT(H2,"st"),IF(RIGHT(H2,1)="2",CONCAT(H2,"nd"),IF(RIGHT(H2,1)="3",CONCAT(H2,"rd"),CONCAT(H2,"th")))))
Probably not the fastest performance wise
I have 3 tables, 1 of which I want to fill in columns with data based on the other 2. Tables are roughly structured as follows:
Table 1 (Semi-Static Data)
SubGroup Group
----------- -----------
subgroup(1) group(a)
subgroup(2) group(b)
subgroup(3) group(b)
subgroup(4) group(c)
etc.
Table 2 (Variable Data)
SubGroup DataValue
----------- -----------
subgroup(1) datavalue(i)
subgroup(2) datavalue(ii)
subgroup(3) datavalue(iii)
subgroup(4) datavalue(iv)
etc.
Table 3 (Results)
Group TotalValue
----------- -----------
group(a) totalvalue(m)
group(b) totalvalue(n)
group(c) totalvalue(o)
etc.
Where the TotalValue is the sum of all DataValue's for all subgroups that belong to that particular Group.
e.g. for group(b) ---> totalvalue(n) = datavalue(ii) + datavalue(iii)
I am looking to achieve this calculation without adding any additional columns to the Data tables nor using VBA.
Basically I need to perform a COUNTIFS where there is an additional VLOOKUP matching the subgroup criteria range to the group it belongs to, and then only summing for datavalue's that match the group being evaluated. I have tried using array formulas but I'm having issues making it work. Any assistance would be very appreciated. Thank you,
EDIT: Wanted to add some details surrounding my question. First all Google searches did not provide a suitable answer. All the links had solutions to a slightly different problem were the VLOOKUP term is not dependent on the SUMIFS criteria but rather another single static variable. Stack Overflow offered similar solutions. Please let me know if anymore details are required to make my post suitable for this forum. Thank you again.
You can use the SUMPRODUCT function to do it all at once. The first reference $B$2:$B$5 is for the Group names, the second reference $E$2:$E$5 is for the datavalues. The G2 reference is for the group names in the third table, you can enter this formula for the first reference and then drag and fill for the rest.
=SUMPRODUCT($E$2:$E$5 * (G2 = $B$2:$B$5))
Some cell references, and sample data, would be helpful but something like this might be what you want:
=SUMIF(C:C,"="&INDEX(A:A,MATCH(E5,B:B,0)),D:D)
WADR & IMHO, this is simply bad worksheet design. For lack of a single cross-reference column in Table2, any solution would have to be a VBA User Defined Formula or an overly complicated array formula (the latter of which I am not even sure is possible). The data tables are not normalized database tables you can INNER JOIN or GROUP BY ... HAVING.
The formula you are trying to achieve is akin to,
=SUMPRODUCT(SUMIF(D:D, {"subgroup(2)","subgroup(3)"}, E:E))
That only works with hard-coded values as arrayed constants (e.g. {"subgroup(2)","subgroup(3)"}). I know of no way to spit a dynamic list back into the formula using additional native Excel functions but VBA offers some possibilities.
HOWEVER,
The simple addition of one more column to Table2 with a very basic VLOOKUP reduces all of your problems to a SUMIF.
The formula in the new column D, row 2 is,
=VLOOKUP(E2, A:B, 2, FALSE)
The formula in I2 is,
=SUMIF(D:D, H2,F:F )
Fill each down as necessary. Sorry if that is not what you wanted to hear.
Thank you everyone that responded and reviewed this post. I have managed to resolve this using an array formula and some matrix algebra. Please note that I am not using VLOOKUP (this operator cannot be performed on arrays) nor SUMIFS as my title states.
My final formula looks like this:
{=SUM(IF([Table2.xlsx]Sheet1!SubGroup=TRANSPOSE(IF([Table1.xlsx]Sheet1!Group=G2,[Table1.xlsx]Sheet1!SubGroup,"")),[Table2.xlsx]Sheet1!DataValue))}
Very simply, I create an array variable that compares the Group being evaluated (e.g. cell G2) with the Groups column for Table 1 and outputs the corresponding matching SubGroups. This results in an array with as many rows as Table 1 had (N) and 1 column: Nx1. I then transpose that array (1xN) and compare it to the SubGroups column (Mx1, M being the number of rows in Table 2) and output the DataValues column for the rows that have a corresponding SubGroup (MxN). Then I perform a sum of the whole array to return a single value.
Notice that as I didn't include a value_if_false output return on either IF operators, it will just populate with FALSE in the arrays were the conditions are not met. This does not matter though for the final result. In the first IF, FALSE will not match the SubGroups so will be ignored. For the second all values FALSE passed to SUM will be calculated as 0. The more complicated question is that it grows the amount of memory required to process as we are not filtering to just have the values we want.
For this application I decided against filtering the subarray as the trade-off in resource utilization was acceptable. If the data sets were any bigger though, I would definitely try doing it. Another concern was that I did not understand fully the filtering logic that I was using based on http://exceltactics.com/make-filtered-list-sub-arrays-excel-using-small/ so decided to simplify. Will revisit this concept latter as I think it will work. I might have completed this solution but was missing transposing the array to compare properly so abandoned this route.
I'm using excel 2007.
I've a list of tasks (200-500) that I need to group in different category/section etc (multiple filters). Whole data is in excel table so I can apply Excel's build-in table filters to display exact data that I need.
However it is always difficult to apply multiple filter to display expected data, specially as I need to do it very frequently. To make things simple I'm planning to number each record like
a.b.c.d.e.f
Where a, b, c, d, e, f are simple numbers. List looks like:
1
1.1
1.2
1.2.1
1.2.1.1
1.2.2
1.3
& so on.
Problem is, Excel take it as number with single decimal but as soon as I add second decimal, excel treat it as text, which is obvious in general behavior.
However, as special case, I need excel treat both as number or text. Number is preferable as I want to sort them, which might be difficult as a text.
To make the things little more complex, while filtering in table, I require if I can add some formula to filter results like 1.* should display all numbers starts with 1.
Is it possible with excel's default behavior, without VBA?
If no, is it possible with VBA? If yes, any clue is appreciated. I don't need whole program as I can write basic VBA program, just a clue how it can be done?
I sort mine by adding a helper column that adds a letter to the front and sort on that. E.g. 1 becomes f1, 1.1 becomes f1.1 etc. Then all are sorted as text.
You can use the formula ="f" & A1.
My sample:
Then the data sorted:
And the filter:
If I were to try this without VBA, my first step would be to use the sort to columns function on the data tab.
Next make sure all empty spaces in your data are filled with zeros.
Then sort the data by column
as long as you left your original data in the same row as the sorted data (I didn't in the images posted to focus on the process), your items should now be in order.