I'm currently using excel 365 but need to make a spreadsheet compatible with 2019. I have a list of unique departments each with a specific volume of production. I need to create a dynamic filter for the bottom 5 producers, along with a vlookup alternative to get the values so I can graph them.
In excel 365 it's as simple as
Departments: =FILTER(Metrics!$B$2:$B$41,Metrics!$AL$2:$AL$41<E22)
Values: =IFERROR(VLOOKUP(D25#,Metrics!$B$2:$AM$41,37,FALSE),"")
The table goes from A1:A41 with row 1 being the headers.
I've tried using MIN and SMALL but can't figure out how to get more than one value. I'm open to but would prefer not to use VBA if I can help it.
For a function using SMALL, you'll have to use it in an array.
To do that, type out your formula, then instead of hitting enter like usual, press 'ctrl + shift + enter' to tell Excel to use an array. This will put {} around your formula to indicate it worked properly. From there just drag your formula down your desired amount of columns and should be good to go.
I am having trouble on finding the pair match from the left table to generate the existence mapping on the right table. I have tried lookup and wildcard matches but the first column got some duplicating data so that it will just stopped after comparing the first column of data. is there any excel command that could continual compare the whole list for the most coverage?
thanks.
Perhaps following array formula may help you:
{=IF(SUMPRODUCT(($H2=$A$2:$A$12)*(IFERROR(SEARCH(I$1,$B$2:$D$12),0)>0))>0,"*","")}
Array formula after editing is confirmed by pressing ctrl + shift + enter
Example I have a large amount of data where I usually use an index and match formula.
It always brings the first result. Is it possible if it can bring multiple results from the same column and concatenating the result with a single space?
A possible Solution would be this ARRAY-FORMULA: CTRL + SHIFT + ENTER
=IFERROR(INDEX($B$1:$B$7,SMALL(IF(ISNUMBER(SEARCH($D2,$A$1:$A$7)),ROW($D$1:$D$7)),COLUMNS($E$1:E1))),"")
This formula needs to be pulled downwards and sideways. Multiple results will be listed columnwise.
Concatenating is a bit of a problem in earlier EXCEL versions. If you have Office 2019 or Office 365, you could use Textjoin.
I am finding the sum of filtered values while ignoring #DIV/0! errors. As such, I combined the following formulas:
=SUBTOTAL(9,$I$2:$I$349)
and
=SUMIF($I$2:$I$349,"<>#DIV/0!")
To get:
SUBTOTAL(9,SUMIF($I$2:$I$349,"<>#DIV/0!"))
However, excel returns an error. Any insights?
Is it that I cannot place a formula within another formula?
Which version of Excel are you using?
In Excel 2010 and later versions AGGREGATE function works a little bit like SUBTOTAL - it can perform various functions while ignoring hidden rows.......but it also has options to ignore error values, so without any helper columns you can use this single formula
=AGGREGATE(9,7,I2:I349)
9 denotes "sum" as per SUBTOTAL while 7 as the 2nd argument indicates that error values and hidden values should be ignored. There are other options, see Excel Help for more
I found this bit of brilliance with some digging on the webs: http://www.excelbanter.com/showthread.php?p=760730
It's a difficult formula to follow, but should do the trick.
{=SUM(IF(ISNUMBER($I$2:$I$349),$I$2:$I$349)*(SUBTOTAL(3,OFFSET($I$2:$I$349,ROW($I$2:$I$349)-MIN(ROW($I$2:$I$349)),0,1))))}
It's an array formula, so make sure to press Ctrl + Shift + Enter (instead of just Enter).
I can't pretend to understand it all without really digging into it, but it works!
Use a helper column
In H2 enter:
=IFERROR(G2,"")
and copy down and then use:
=SUBTOTAL(9,$H$2:$H$349)
=IFERROR(SUBTOTAL(9,$I$2:$I$349),"")
I would like to create a succinct Excel formula that SUMS a column based on a set of AND conditions, plus a set of OR conditions.
My Excel table contains the following data and I used defined names for the columns.
Quote_Value (Worksheet!$A:$A) holds an accounting value.
Days_To_Close (Worksheet!$B:$B) contains a formula that results in a number.
Salesman (Worksheet!$C:$C) contains text and is a name.
Quote_Month (Worksheet!$D:$D) contains a formula (=TEXT(Worksheet!$E:$E,"mmm-yy"))to convert a date/time number from another column into a text based month reference.
I want to SUM Quote_Value if Salesman equals JBloggs and Days_To_Close is equal to or less than 90 and Quote_Month is equal to one of the following (Oct-13, Nov-13, or Dec-13).
At the moment, I've got this to work but it includes a lot of repetition, which I don't think I need.
=SUM(SUMIFS(Quote_Value,Salesman,"=JBloggs",Days_To_Close,"<=90",Quote_Month,"=Oct-13")+SUMIFS(Quote_Value,Salesman,"=JBloggs",Days_To_Close,"<=90",Quote_Month,"=Nov-13")+SUMIFS(Quote_Value,Salesman,"=JBloggs",Days_To_Close,"<=90",Quote_Month,"=Dec-13"))
What I'd like to do is something more like the following but I can't work out the correct syntax:
=SUMIFS(Quote_Value,Salesman,"=JBloggs",Days_To_Close,"<=90",Quote_Month,OR(Quote_Month="Oct-13",Quote_Month="Nov-13",Quote_Month="Dec-13"))
That formula doesn't error, it just returns a 0 value. Yet if I manually examine the data, that's not correct. I even tried using TRIM(Quote_Month) to make sure that spaces hadn't crept into the data but the fact that my extended SUM formula works indicates that the data is OK and that it's a syntax issue. Can anybody steer me in the right direction?
You can use SUMIFS like this
=SUM(SUMIFS(Quote_Value,Salesman,"JBloggs",Days_To_Close,"<=90",Quote_Month,{"Oct-13","Nov-13","Dec-13"}))
The SUMIFS function will return an "array" of 3 values (one total each for "Oct-13", "Nov-13" and "Dec-13"), so you need SUM to sum that array and give you the final result.
Be careful with this syntax, you can only have at most two criteria within the formula with "OR" conditions...and if there are two then in one you must separate the criteria with commas, in the other with semi-colons.
If you need more you might use SUMPRODUCT with MATCH, e.g. in your case
=SUMPRODUCT(Quote_Value,(Salesman="JBloggs")*(Days_To_Close<=90)*ISNUMBER(MATCH(Quote_Month,{"Oct-13","Nov-13","Dec-13"},0)))
In that version you can add any number of "OR" criteria using ISNUMBER/MATCH
You can use DSUM, which will be more flexible. Like if you want to change the name of Salesman or the Quote Month, you need not change the formula, but only some criteria cells. Please see the link below for details...Even the criteria can be formula to copied from other sheets
http://office.microsoft.com/en-us/excel-help/dsum-function-HP010342460.aspx?CTT=1
You might consider referencing the actual date/time in the source column for Quote_Month, then you could transform your OR into a couple of ANDs, something like (assuing the date's in something I've chosen to call Quote_Date)
=SUMIFS(Quote_Value,"<=90",Quote_Date,">="&DATE(2013,11,1),Quote_Date,"<="&DATE(2013,12,31),Salesman,"=JBloggs",Days_To_Close)
(I moved the interesting conditions to the front).
This approach works here because that "OR" condition is actually specifying a date range - it might not work in other cases.
Quote_Month (Worksheet!$D:$D) contains a formula (=TEXT(Worksheet!$E:$E,"mmm-yy"))to convert a date/time number from another column into a text based month reference.
You can use OR by adding + in Sumproduct. See this
=SUMPRODUCT((Quote_Value)*(Salesman="JBloggs")*(Days_To_Close<=90)*((Quote_Month="Cond1")+(Quote_Month="Cond2")+(Quote_Month="Cond3")))
ScreenShot
Speed
SUMPRODUCT is faster than SUM arrays, i.e. having {} arrays in the SUM function. SUMIFS is 30% faster than SUMPRODUCT.
{SUM(SUMIFS({}))} vs SUMPRODUCT(SUMIFS({})) both works fine, but SUMPRODUCT feels a bit easier to write without the CTRL-SHIFT-ENTER to create the {}.
Preference
I personally prefer writing SUMPRODUCT(--(ISNUMBER(MATCH(...)))) over SUMPRODUCT(SUMIFS({})) for multiple criteria.
However, if you have a drop-down menu where you want to select specific characteristics or all, SUMPRODUCT(SUMIFS()), is the only way to go. (as for selecting "all", the value should enter in "<>" + "Whatever word you want as long as it's not part of the specific characteristics".
In order to get the formula to work place the cursor inside the formula and press ctr+shift+enter and then it will work!
With the following, it is easy to link the Cell address...
=SUM(SUMIFS(FAGLL03!$I$4:$I$1048576,FAGLL03!$A$4:$A$1048576,">="&INDIRECT("A"&ROW()),FAGLL03!$A$4:$A$1048576,"<="&INDIRECT("B"&ROW()),FAGLL03!$Q$4:$Q$1048576,E$2))
Can use address / substitute / Column functions as required to use Cell addresses in full DYNAMIC.