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I am an occasional Excel user and stuck how to create a dynamic range.
After looking up a text in a table, how can I calculate the range next to this cell, up to the next empty row? Not using VBA.
Thanks for your help.
In H4, formula copied down :
=IFERROR(INDEX(INDEX(C:C,MATCH(F4,A:A,0)):C$1000,MATCH(G4,INDEX(B:B,MATCH(F4,A:A,0)):B$1000,0)),"")
Should you want a dynamic range,
Change C$1000 to INDEX(C:C,MATCH(9.9E+307,B:B)
and
Change B$1000 to INDEX(B:B,MATCH(9.9E+307,B:B))
Then
The H4 copied down formula become :
=IFERROR(INDEX(INDEX(C:C,MATCH(F4,A:A,0)):INDEX(C:C,MATCH(9.9E+307,B:B)),MATCH(G4,INDEX(B:B,MATCH(F4,A:A,0)):INDEX(B:B,MATCH(9.9E+307,B:B)),0)),"")
Edit :
As per Ron Rosenfeld's comment, "should B11 change to 24 and G4 change to 24"
The "Source Table" set up in Excel Table type for dynamic range growing purpose
and
The H4 formula change to :
=IFERROR(LOOKUP(9^9,Table1[price]/(LOOKUP(ROW(Table1[texture]),ROW(Table1[texture])/(Table1[texture]<>""),Table1[texture])=F4)/(Table1[length]=G4)),"")
Combining the Index() and Match() functions usually works well when using two conditions. However, you will need to fill out the entire column A with the "texture" list in order for the below formula to work.
=INDEX(<P1>, MATCH(TRUE, (<T1>=<T2>) + (<L1>=<L2>) > 1,0))
Where <P1> is your entire price column (ex. C2:C15)
Where <T1> is your entire texture column (ex. A2:A15)
Where <T2> is your texture lookup value cell
Where <L1> is your entire length column (ex. B2:B15)
Where <L2> is your length lookup value cell
Let's say that you input your texture value into cell F3, and your length value into cell F4. With the remaining columns remaining as they are in your image, you would use the following formula:
=INDEX(C2:C15, MATCH(TRUE, (A2:A15=F3) + (B2:B15=F4) > 1,0))
Now last time I had to use Index/Match I thought I had to place the formula into an array. However, the above seems to work without it.
If you notice that it's not working as expected, you can place into an array formula by clicking the cell that contains the formula, then clicking the formula box at the top. While in the formula box, simultaneously press Ctrl + Shift + Return. This should then place curly brackets around your entire formula if done properly, as such:
If you have O365 with the SEQUENCE function, you can use, for price:
=IF(G4="","",VLOOKUP(G4,INDEX($B:$C,SEQUENCE(MATCH(TRUE,ISBLANK(INDEX($B:$B,MATCH(F4,$A:$A,0)):INDEX(B:B,ROWS(B:B)-MATCH(F4,$A:$A,0))),0)-1,,MATCH(F4,$A:$A,0)),{1,2}),2,FALSE))
explanation:
get starting row:
MATCH(F4,$A:$A,0)
ending row will be the first blank row after the starting row:
MATCH(TRUE,ISBLANK(INDEX($B:$B,MATCH(F4,$A:$A,0)):INDEX(B:B,ROWS(B:B)-MATCH(F4,$A:$A,0))),0)
Construct the relevant array:
INDEX($B:$C,SEQUENCE(MATCH(TRUE,ISBLANK(INDEX($B:$B,MATCH(F4,$A:$A,0)):INDEX(B:B,ROWS(B:B)-MATCH(F4,$A:$A,0))),0)-1,,MATCH(F4,$A:$A,0)),{1,2})
The above might reduce (with wavy) to:
index(b:c,{9,10,11},{1,2}
Then it's just a matter of applying the VLOOKUP
A more understandable, but longer with more operations, formula available in O365 makes use of LET. The advantage is that one can use names which indicate what each section of the formula does.
For example:
=IF(G4="","",LET(startRow,MATCH(F4,$A:$A,0),numRows,MATCH(TRUE,ISBLANK(INDEX($B:$B,startRow):INDEX($B:$B,ROWS($B:$B)-startRow)),0)-1,
arr,INDEX($B:$C,SEQUENCE(numRows,,startRow),{1,2}),price,XLOOKUP(G4,INDEX(arr,0,1),INDEX(arr,0,2)),price))
Or, using VLOOKUP
=IF(G4="","",VLOOKUP(G4,LET(startRow,MATCH(F4,$A:$A,0),numRows,MATCH(TRUE,ISBLANK(INDEX($B:$B,startRow):INDEX($B:$B,ROWS($B:$B)-startRow)),0)-1,arr,INDEX($B:$C,SEQUENCE(numRows,,startRow),{1,2}),arr),2,FALSE))
Finally, for earlier versions of Excel, you can use this whopper where we replace the SEQUENCE function with a construct like: ROW(INDEX(A:A,firstRow):INDEX(A:A,lastRow))
=IF(G4="","",VLOOKUP(G4,INDEX($B:$C,ROW(INDEX($A:$A,MATCH(F4,$A:$A,0)):INDEX($A:$A,MATCH(F4,$A:$A,0)+MATCH(TRUE,INDEX($B:$B,MATCH(F4,$A:$A,0)):INDEX($B:$B,ROWS($B:$B))="",0)-2)),{1,2}),2,FALSE))
Currently. I have it set up when someone enters information in column E (Action Taken) then the whole row will turn yellow so it is easily seen that that item is being dealt with.
Another conditional format that I have set up is that once 5 working days pass on the date entered into column F (Date Actioned) then the row will turn red alerting the user to chase up the issue again.
Every week the user will contact more suppliers on the list regarding the listed product, and fill in their action taken and date actioned.
What I am looking to do is to add up all the suppliers contacted in one week (i.e. week 1 , 05.02.18 to 09.02.18) Which I know can be done by using the formula;
=COUNTIFS(F4:F18,">=5/2/18",F4:F18,"<=9/2/2018")
HOWEVER I only want to count each company once! So even though between the date 05.02.18 to 09.02.18, 8 actions were carried out, they only contacted 4 suppliers.
Is this possible? (FYI the screenshots attached are just a quick mock-up of the real document which contains thousands of products and more in-depth information).
If you don't mind adding a couple of working columns, the following is a possible solution:
Step 1
Set up two cells to contain the min and max dates for your range that you used in your formula =COUNTIFS(F4:F18,">=5/2/18",F4:F18,"<=9/2/2018"). This will allow you to up date things without having to recopy the formula each time. I used cells E1 and G1 for min and max date respectively.
Step 2
In a new column generate a list of supplier IDs that match your criteria. I arbitrarily chose column H. I placed the following formula in H4 and copied down:
=IF(AND(F4>=$E$1,F4<=$G$1),A4,"")
Step 3
In a new column generate a list of the count of the first time a supplier ID occurs from column H and do not count blank spaces. I arbitrarily chose column I. I placed the following formula in I4 and copied down:
=--(AND(COUNTIF($H$4:H4,H4)=1,H4<>""))
Step 4
Take the sum of the results from step 3. I arbitrarily chose to place the following formula in I19:
=SUM(I4:I18)
The "cop out" route, if you were only doing the calculation for 1 week would be to have a Pivot Table, with the Company as the Rows and the Date as the Columns. Then filter your columns, and you get a row per Company that week.
The Full route means looking into Array Formulae - you type one of these like normal, but instead of pressing [Enter], you press [Ctrl]+[Shift]+[Enter], and the equation will show in curly braces. (This is why they are sometimes called "CSE Formula" for "Control, Shift, Enter")
~Warning - This is a long walk through how I calculated the final formula. Hopefully it will make sense though!~
An array formula lets you iterate through every row in a range, calculate them seperately, and then add them all together at the end. This gives us the outside term - everything goes inside a =SUM(..). Press [Ctrl]+[Shift]+[Enter], and this will display as {=SUM(..)}
Now, what calculation do we want to be doing per row? Well, for every row where column F is within date, you want 1 per company within date. Well, another was to say "per" is "divided by" (hence the "Percentage" symbol being "0 / 0" or "%", and the lesser knows "Permille" symbol being "0 / 00" or "‰")
For the sake of reproducibility, I am going to assume that your Count is being done in Cell J2, and you have the Start/End of week dates in Cells H2 and I2
The formula for Row 4 would start out as =IF(AND(F4>=$H2,F4<=$I2), 1/???, 0), where ??? is how many times the Company on row 4 appears. Unfortunately, the AND function does not work with Array Formula. Fortunately there is an easy workaround - since boolean True/False can be treated as binary 1/0, the AND operator is the same as multiplication. Converting from boolean to binary is fastest by double-negation, so AND(F4>=H2,F4<=I2) can be rewritten as --(F4>=H2)*--(F4<=I2), which will work fine with array formula, giving us =IF(--(F4>=H2)*--(F4<=I2), 1/???, 0)
Now, before we work out what ??? should be, I'm going to skip down to row 18. There is method to this madness, I promise! Following the rules laid out above, the formula for row 18 is =IF(--(F18>=H2)*--(F18<=I2), 1/???, 0) - fairly simple? Now, if we want to run this for all rows from 4 to 18, we just need to join the ranges. So, you would get =IF(--(F4:F18>=H2)*--(F4:F18<=I2), 1/???, 0) Turning this into an Array Formula would get you an array of "1/???"s and "0"s, so add it together with SUM to get a single 'flat' number: =SUM(IF(--(F4:F18>=H2)*--(F4:F18<=I2), 1/???, 0))
Remember that "method" I mentioned earlier? Well, if we were looking for a straight Count of actions taken, ignoring the Unique Companies constraint, we could make ??? = 1, to get =SUM(IF(--(F4:F18>=$H2)*--(F4:F18<=$I2), 1, 0)) and hit [Ctrl]+[Shift]+[Enter] - which would give the same result as =COUNTIF(F4:F18, ">="&H2, F4:F18, "<="&I2) - and changing the 1 to D4:D18 would be a SUMIF on Products. (Incidentally, you can remove the IF statement from the CountIf, since the Condition returns 1 or 0 already)
So, last step! What is ??? Well, it's a Count of rows where Date Actioned is within our date bounds, and Company is the same as the current row. So, for Row 4 you have COUNTIFS(B4:B18, B4, F4:F18, ">="&H2, F4:F18, "<="&I2), and for Row 18 you get COUNTIFS(B4:B18, B18, F4:F18, ">="&H2, F4:F18, "<="&I2), making the final ??? become COUNTIFS(B4:B18, B4:B18, F4:F18, ">="&H2, F4:F18, "<="&I2) (The trick here is that the Range arguments are treated as all the cells at once, but the Condition arguments are treated as an array of each cell one-at-a-time)
Now, some people might argue that you need to put your 1/COUNTIFS(B4:B18, B4:B18, F4:F18, ">="&H2, F4:F18, "<="&I2) inside an IFERROR to be safe - however, this is in the TRUE part of an IF statement referrring to the same row, so we know that if the COUNTIF is being evaluated then there will always be at least 1 row that matches.
So, if we stick it all together, and add a load of $ symbols to lock the rows/columns in place (so that you can drag down column J to calculate for different weeks/dates in columns H and I) you get the (slightly unwieldy) formula as follows:
=SUM(IF(--($F$4:$F$18>=$H2)*--($F$4:$F$18<=$I2), 1/COUNTIFS($B$4:$B$18, $B$4:$B$18, $F$4:$F$18, ">=" & $H2, $F$4:$F$18, "<=" & $I2), 0))
And, one last time - Don't forget to press [Ctrl]+[Shift]+[Enter]
(The 2 Date cells, $H2 and $I2 are the only terms I have left 'unlocked', and even then only on the Row)
I'm working on a budget for a project with multiple phases. There is a possibility that not all phases will be worked on so I've added some lookups and SUMIF formulas so that I can get a summary of my included and excluded effort and dollar amounts. That all works fine. Now I'd like to hide my row of lookups (row 1), but still have a way of identifying which phases of the project are included and which are excluded. Obviously I could manually concatenate them together, but if the phases being included/excluded change then I need to remember to update those formulas (and it's not nearly as fun as doing all in a formula). Here's how my sheet looks:
The TEXTJOIN function seems like it should work (i.e. =TEXTJOIN(CHAR(10), TRUE, C2:N2)), but I can't wrap my head around how to make the range parameter dependent on my lookup row. I played around with INDEX using something like =TEXTJOIN(CHAR(10), TRUE, INDEX(A2:M2,,(A1:M1="Yes")*COLUMN(A1:M1))), but didn't have any luck. At the end of the day I want to have something like:
Phase 1 Phase 2 Phase 5
Please note that the above data should all appear in the same cell - using the line feed character, CHAR(10), as the delimiter in the TEXTJOIN function will make all of the phases appear on a new line within a single cell. I do not want to fill formulas through multiple cells. Thanks in advance for any help.
Please take a look at the picture. I had a similar issue in the past (and brought it to StackOverflow, at which point I was helped by #ScottCraner, original post here:
Doing an array formula lookup
Basically,
1) You set up the array you are looking through - in my case, its $A$2:$A$6, in your case it will be $B$2:$M$2.
2) You then nest the COUNTIFS function inside of a match function. The function does the following:
A) It checks whether the name of phase X has already shown up in column E when you are copy/pasting down
B) If it has, move on to the next one
C) If it hasn't, output
3) Of note: this is an array formula, so the formula itself is checking through every cell. So it looks at cell A2; if the cell in B2 is "Yes", and "Phase 1" isn't in range in column E, then put in phase 1. Because it is, its there. Then it looks at cell A3; if the cell in B3 is "Yes", the same thing for phase 2. Then it looks at cell A4; because B4 is "No", the *(B2:B6="Yes") will throw an error. and so on
4) Place error catching brackets around the function.
A less elegant way to go about this, which doesn't require array formulas would be to use the secondary column's "Yes/No" as an index. This assumes the value in the secondary column is redundant- and repeating the primary column's "Yes" or "No."
In C1: =CONCATENATE(B1,COUNTIFS($A$1:B1,B1)) -
Repeat relatively for E1, G1, etc.
Somewhere separate (the below formula assumes Row 1 of the same worksheet), you could then use: =IFERROR(INDEX($2:$2,MATCH(CONCATENATE("Yes",ROW()),$1:$1,0)-1),"")
To look up "Yes1", returning "Phase 1" and autofill downward. IFERROR is used here to return blank when you run out of "Yes" results.
I am going crazy over this. It seems so simple yet I can't figure this out. I have two worksheets. First worksheet is my data. Second is like an answer key. Upon checking checking, A1:B1 in Sheet 1 is a match with the conditions in Row 52 in SHEET 2, therefore, the value in Column C is "MGC". What is the formula that will perform this function? It's really hard to explain without the data so I pasted a link of the sample spreadsheet. Thank you so much in advance.
sample spreadsheet here. https://docs.google.com/spreadsheets/d/1_AjuNfCdGfEM-XkqPa6W4hSIxQg4NM2Vg4c2C1pQ_vQ/edit?usp=sharing
screenshot here. (wont let me post i have no reputation)
In Sheet2, insert a column in front of Column A and put the formula in A2 =C2&D2.
Then in Sheet1, Cell C2 the formula =vlookup(A2&B2,Sheet2!A:B,2,0).
the first make a concatenated key to lookup, then the second looks up that key.
How about a index(match())? If I've understood correctly you need to match across both the A and B column in sheet one, checking for the relevant values in B and C on sheet 2 to retrun worksheet 2 column a to worksheet 1 column c.
third version try:
=INDEX(Sheet2!$C$1:$C$360,MATCH(Sheet1!A1&Sheet1!B1,Sheet2!$B$1:$B$360&Sheet2!$C$1:$C$360,0))
Basically what this does is use concatenation, the & operator, to specify you are looking for "Criteria A" & "Criteria B" in sheet 1, which makes the string "Criteria A Criteria B", which is supplied in the first part of the match function.
In the second it then says match this against all of my variables in sheet 2 in the same way with concantenation.
The final part of match function (0) specifies you want an 'exact' match
It then supplied this as a reference to the index function, which then finds the row intersecting with the value you want, and returns that.
As noted here https://support.microsoft.com/en-us/kb/59482 this is an array formula, so it behaves differently, and must be input differently. https://support.office.com/en-za/article/Guidelines-and-examples-of-array-formulas-7d94a64e-3ff3-4686-9372-ecfd5caa57c7
There are (at least) 2 ways you could do this without VBA.
USING A SORTED LIST
The first relies on the assumption that your data can be re-sorted, so that everything "Unreported" is in the top, and everything "reported" is together below that (or vice versa). Assuming that this is the case (and it appears to already be sorted like this),we will use the function OFFSET to create a new range which shows only the values that align with either being "Unreported" or "Reported".
Offset takes a given reference to a point on a sheet, and then moves down/up & left/right to see what reference you want to return. Then, it returns a range of cells of a given height, and a given width. Here, we will want to start on Sheet2 at the top left, moving down until we find the term "Unreported" or "Reported". Once that term is found, we will want to move one column to the right (to pull column B from sheet 2), and then have a 'height' of as many rows as there are "unreported" or "reported" cells. This will look as follows in A1 on sheet 1, copied down:
=OFFSET(Sheet2!$A$1,MATCH(A1,Sheet2!A:A,0)-1,1,COUNTIF(Sheet2!A:A,A1),1)
This says: First, start at cell A1 on sheet2. Then find the term in A1 (either "unreported" or "reported", on sheet2!A:A (we subtract 1 because OFFSET starts at A1 - so if your data starts at A1 we need to actually stay at "0". If you have headers on sheet2, you will not need this -1). Then, move 1 column to the right. Go down the rows for as many times as Sheet2 column A has the term found in Sheet1 A1. Stay 1 column wide. Together, this will leave you with a single range on sheet2, showing column B for the entire length that column A matches your term in sheet1 A1.
Now we need to take that OFFSET, and use it to find out when the term in Sheet1 B1 is matched in Sheet2 column B. This will work as follows:
=MATCH(B1,[FORMULA ABOVE],0)
This shows the number of rows down, starting at the special OFFSET array created above, that the term from B1 is matched in column B from sheet2. To use this information to pull the result from column C on sheet 2, we can use the INDEX function, like so:
=INDEX([FORMULA ABOVE],MATCH(B1,[FORMULA ABOVE],0))
Because this would be fairly convoluted to have in a single cell, we can simplify this by using VLOOKUP, which will only require the OFFSET function to be entered a single time. This will work as follows:
=VLOOKUP(B1,[FORMULA ABOVE],2,0)
This takes the OFFSET formula above, finds the matching term in B1, and moves to the 2nd column to get the value from column C in sheet2. Because we are going to use VLOOKUP, the offset formula above will need to be adjusted to provide 2 columns of data instead of 1. Together, this will look as follows:
FINAL FORMULA FOR SHEET1, C1 & COPIED DOWN
=VLOOKUP(B1,OFFSET(Sheet2!$A$1,MATCH(A1,Sheet2!A:A,0)-1,1,COUNTIF(Sheet2!A:A,A1),2),2,0)
OPTION USING ARRAY FORMULAS
The above method will only work if your data is sorted so that the REPORTED and UNREPORTED rows are grouped together. If they cannot be sorted, you can use an ARRAY FORMULA, which essentially takes a formula which would normal apply to a single cell, and runs it over an entire range of cells. It returns an array of results, which must be reduced down to a single value. A basic array formula looks like this [assume for this example that A1 = 1, A2 = 2...A5 = 5]:
=IF(A1:A5>3,A1:A5,"")
Confirm this (and all array functions) by pressing CTRL + SHIFT + ENTER, instead of just ENTER. This looks at each cell from A1:A5, and if the value is bigger than 3, it gives the number from that cell - otherwise, it returns "". In this case, the result would be the array {"";"";"";4;5}. To get the single total of 9, wrap that in a SUM function:
=SUM(IF(A1:A5>3,A1:A5,""))
In your case, we will want to use an array formula to see what row in Sheet2 matches A1 from Sheet1, and B1 from Sheet1. This will look like this:
=IF(Sheet2!$A$1:A$100=A1,IF(Sheet2!$B$1:$B$100,ROW($B$1:$B$100),""),"")
This checks which rows in column A from sheet 2 match A1. For those that do, it then checks which rows in column B from sheet 2 match B1. For those, it pulls the row number from that match. Everything else returns "". Assuming no duplicates, there should only 1 row number which gets returned. To pull that number from the array of results, wrap the whole thing in a MATCH function. Now that you have the row number, you can use an INDEX function to pull the result in Column C with that row, like this:
FINAL ARRAY FORMULA METHOD
=INDEX($C$1:$C$100,MAX(IF(Sheet2!$A$1:A$100=A1,IF(Sheet2!$B$1:$B$100,ROW(Sheet2!$B$1:$B$100),""),"")))
Remember to confirm with CTRL + SHIFT + ENTER instead of just ENTER, when you type this formula. Note that I didn't refer to all of Sheet2!A:A, because array formulas run very slowly over large ranges.
The following formula should work without making any changes to the datasheets.
=INDEX(Sheet2!$A$1:$A$360,MATCH(Sheet1!A1,IF(Sheet2!$C$1:$C$360=Sheet1!B1,Sheet2!$B$1:$B$360),0))
Remember to save this formula as an array with CTRL+SHIFT+ENTER
Documentation on how to use INDEX and MATCH against multiple criteria can be found on Microsoft Support.
It's not clear what you want to do with the multiples that do not have corresponding matches. txed is listed as Unreported twice in Sheet1; kntyctap is listed as Unreported three times. There are only one corresponding match on Sheet2 for each of these.
Non-array Standard Formulas for multiple criteria matches
For Excel 2010 and above use this standard formula in Sheet1!C1:
=IFERROR(INDEX(Sheet2!$A$1:$A$999,AGGREGATE(15,6,ROW(1:999)/((Sheet2!$B$1:$B$999=A2)*(Sheet2!$C$1:$C$999=B1)), COUNTIFS(A$1:A1, A1, B$1:B1, B1))), "")
For version of Excel prior to 2010 use this standard formula in Sheet1!C1:
=IFERROR(INDEX(Sheet2!$A$1:$A$999, SMALL(INDEX(ROW($1:$999)+((Sheet2!$B$1:$B$999<>A1)+(Sheet2!$C$1:$C$999<>B1))*1E+99, , ), COUNTIFS(A$1:A1, A1, B$1:B1, B1))), "")
I've handled error with the IFERROR function in that latter formula. Excel 2003 and previous may have to use an IF(ISERROR(..., ...)) combination.
Was using this formula SheetName!CellAddress
I need to import Data that is available on other 2 sheets namely (sheet2 and sheet3) into sheet 1 in a way such that
the row values will be alternate i.e one value from sheet 2 and other value from sheet 3 respectively
Have tried like this
=Sheet2!C2
=Sheet3!D2
when i dragged for other values i was get only values in the even cell like(c4,d4,c6,d6)
If i change the for formula to
=Sheet2!C1
=Sheet3!D1
i was get only values in the even cell like(c3,d3,c5,d5)
But what i need is continous cells in row( c1,d1,c2,d2,c3,d3...)
So what formula i need to use for getting this result
I am still not 100% clear on what the question is asking, so let me know if the below answer doesn't work for you.
It sounds like what you're looking for can be accomplished with OFFSET and clever use of IF statement.
Suppose your formulas will be in column A, starting in A2. Then enter the following formula into A2 (line split added for readability; remove it):
= IF(MOD(COUNTA(A$1:A1),2)=0, OFFSET(Sheet2!$C$1, COUNTA(A$1:A1) / 2, 0),
OFFSET(Sheet3!$D$1, COUNTA(A$1:A1) / 2, 0))
Then drag the formula down.
What it does:
MOD(COUNTA(A$1:A1),2)=0 - checks whether we're in odd row or even row.
COUNTA(A$1:A1)/ 2 - takes half of the number of non-empty cells immediately above the current cell.
OFFSET(Sheet2!$C$1, COUNTA(A$1:A1) / 2, 0) - takes the cell which is COUNTA(A$1:A1)/ 2 cells below Sheet2!$C$1.
Here's a fairly basic method:
Enter the first two formulas as Text - you can either do this by formatting the cell number as text or preceding the formula by an apostrophe.
Select cells and fill down to get:
=Sheet2!C2
=Sheet3!D2
=Sheet2!C3
=Sheet3!D3
=Sheet2!C4
=Sheet3!D4
...
Select the column and choose Data|Text to Columns|Finish to change text to values.