I am having a list of names in a Range A2:A77, in the worksheet name called Manual. whenever i choose a name, that is when a cell gets selected from the range, that active cell value should get reflected in the cell C1. Also, the macro should not work incase if i selected else where, other than the given worksheet or range.
I have googled alot but nothing seem to be matching my criteria, so i'm here, hoping for a better solution. You may ask me to achieve this by using data validation, but for that i will have to do multiple clicks and scrolling work to be done everytime. so to avoid that i'm looking for vba code to minimize the work and time.
Thank You.
I am only just learning VBA at the moment so this could be some very horible code but here goes.
Private Sub Worksheet_SelectionChange(ByVal Target As Range)
Dim cells As Range
Set cells = ActiveSheet.Range("A1:A27")
If Not (Intersect(Target, cells) Is Nothing) Then
ActiveSheet.Range("C1").Value = Target.Value
End If
End Sub
Worksheet_SelectionChange is called if the selected cell in the sheet changes then using the test from InRange that I found here: VBA test if cell is in a range test if the cell is within the defined range then set the values.
Edited as sugested by #Vitaliy Prushak in comments.
I have 2 tables on 2 separate sheets of an MS Excel 2007 workbook, like below:
===========================
no. f_name l_name
===========================
13 Little Timmy
1 John Doe
17 Baby Jessica
---------------------------
===========================
no. f_name l_name
===========================
1 john Tim
16 kyle joe
14 Baby katy
22 qbcd wsde
---------------------------
Both have the same columns, but they can have different data.
I want to combine the data of both tables vertically i.e. a single table with all the data in a 3rd separate sheet.
If possible, I want to add another column with the sheet name from where the row came.
===================================
SheetName no. f_name l_name
===================================
Sheet1 13 Little Timmy
Sheet1 1 John Doe
Sheet1 17 Baby Jessica
Sheet2 1 john Tim
Sheet2 16 kyle joe
Sheet2 14 Baby katy
Sheet2 22 qbcd wsde
-----------------------------------
Can it be done without using macros?
This answer deals with Structured Tables as interpreted by Excel. While the methods could easily be transcribed to raw data matrixes without assigned table structure, the formulas and VBA coding for this solution will be targeted at true structured tables.
Preamble
A third table can maintain the combined data of two tables with some native worksheet formulas but keeping the third table sized correctly as rows are added or deleted to/from the dependent tables will require either manual resizing operations or some VBA that tracks these changes and conforms the third table to suit. I've included options to add both the source table's worksheet name as well as some table maintenance VBA code at the end of this answer.
If all you want is an operational example workbook without all the explanation, skip to the end of this answer for a link to the workbook used to create this procedure.
Sample data tables
I've used the OP's sample data to construct two tables named (by default) Table1 and Table2 on worksheets Sheet1 and Sheet2 respectively. I've intentionally offset them by varying degrees from each worksheet's A1 cell in order to demonstrate a structured table's ability to address either itself or another structured table in a formula as a separate entity regardless of its position on the parent worksheet. The third table will be constructed in a similar manner. These offsets are for demonstration purposes only; they are not required.
Step 1: Build the third table
Build the headers for the third table and select that future header row and at least one row below it to base the Insert ► Tables ► Table command upon.
Your new empty third table on the Sheet3 worksheet should resemble the following.
Step 2: Populate the third table
Start by populating the first cell in the third table's DataBodyRange. In this example, that would be Sheet3!C6. Type or paste the following formula in C6 keeping in mind that it is based on the default table names. If you have changed your tables names, adjust accordingly.
=IFERROR(INDEX(Table1, ROW([#[no.]])-ROW(Table3[#Headers]),COLUMN(A:A)), INDEX(Table2, ROW([#[no.]])-ROW(Table3[#Headers])-ROWS(Table1),COLUMN(A:A)))
The INDEX function first retrieves each available row from Table1. The actual row numbers are derived with the ROW function referencing defined pieces of the structured table together with a little maths. When Table1 runs out of rows, retrieval is passed to a second INDEX function referencing Table2 by the IFERROR function and its sequential rows are retrieved with the ROW and ROWS functions using a bit more maths. The COLUMN function is used as COLUMN(A:A) which is going to retrieve the first column of the referenced table regardless of where it is on the worksheet. This will progress to the second, third, etc. column as the formula is filled right.
Speaking of filling right, fill the formula right to E6. You should have something that approximates the following.
Step 2.5: [optional] Add the source table's parent worksheet name
Grab Table3's sizing handle (indicated by the orange arrow in the sample image below) in the lower right hand corner and drag it right one column to add a new column to the table. Rename the header label to something more appropriate than the default. I've used Sheet as a column label.
While you cannot retrieve the worksheet name of the source table directly, the CELL function can retrieve the fully qualified path, filename and worksheet of any cell in a saved workbook¹ as one of its optional info_types.
Put the following formula into Table3's empty cell in the first row of the new column you have just created.
=TRIM(RIGHT(SUBSTITUTE(CELL("filename", IF((ROW([#[no.]])-ROW(Table3[#Headers]))>ROWS(Table1), Table2, Table1)), CHAR(93), REPT(CHAR(32), 999)), 255))
Complate populating Table3
If you are not planning on finishing this small project with some VBA to maintain Table3's dimensions when rows are added or deleted from either of the two source tables then simply grab Table3's resizing handle and drag down until you have accumulated all of the data from both tables. See the bottom of this answer for a sample image of the expected results.
If you are planning to add some VBA, then skip the full population of Table3 and move on to the next step.
Step 3: Add some VBA to maintain the third table
Full automation of a process that is triggered by changes to a worksheet's data is best handled by the worksheet's Worksheet_Change event macro. Since there are three tables involved, each on their own worksheet, the Workbook_SheetChange event macro is a better method of handling the change events from multiple worksheets.
Open the VBE with Alt+F11. Once you have it open, look for the Project Explorer in the upper left. If it is not visible, then tap Ctrl+R to open it. Locate ThisWorkbook and right-click then choose View Code (or just double-click ThisWorkbook).
Paste the following into the new pane titled something like Book1 - ThisWorkbook (Code).
Option Explicit
Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range)
Select Case Sh.Name
Case Sheet1.Name
If Not Intersect(Target, Sheet1.ListObjects("Table1").Range.Offset(1, 0)) Is Nothing Then
On Error GoTo bm_Safe_Exit
Application.EnableEvents = False
Call update_Table3
End If
Case Sheet2.Name
If Not Intersect(Target, Sheet2.ListObjects("Table2").Range.Offset(1, 0)) Is Nothing Then
On Error GoTo bm_Safe_Exit
Application.EnableEvents = False
Call update_Table3
End If
End Select
bm_Safe_Exit:
Application.EnableEvents = True
End Sub
Private Sub update_Table3()
Dim iTBL3rws As Long, rng As Range, rngOLDBDY As Range
iTBL3rws = Sheet1.ListObjects("Table1").DataBodyRange.Rows.Count
iTBL3rws = iTBL3rws + Sheet2.ListObjects("Table2").DataBodyRange.Rows.Count
iTBL3rws = iTBL3rws + Sheet3.ListObjects("Table3").DataBodyRange.Cells(1, 1).Row - _
Sheet3.ListObjects("Table3").Range.Cells(1, 1).Row
With Sheet3.ListObjects("Table3")
Set rngOLDBDY = .DataBodyRange
.Resize .Range.Cells(1, 1).Resize(iTBL3rws, .DataBodyRange.Columns.Count)
If rngOLDBDY.Rows.Count > .DataBodyRange.Rows.Count Then
For Each rng In rngOLDBDY
If Intersect(rng, .DataBodyRange) Is Nothing Then
rng.Clear
End If
Next rng
End If
End With
End Sub
These two routines make extensive use of the Worksheet .CodeName property. A worksheet's CodeName is Sheet1, Sheet2, Sheet3, etc and does not change when a worksheet is renamed. In fact, they are rarely changed by even the more advanced user. They have been used so that you can rename your worksheets without having to modify the code. However, they should be pointing to the correct worksheets now. Modify the code if your tables and worksheets are not the same as given. You can see the individual worksheet codenames in brackets beside their worksheet .Name property in the above image showing the VBE's Project Explorer.
Tap Alt+Q to return to your worksheets. All that is left would be to finish populating Table3 by selecting any cell in Table1 or Table2 and pretending to modify it by tapping F2 then Enter↵. Your results should resemble the following.
If you have followed along all the way to here then you should have a pretty comprehensive collection table that actively combines the data from two source 'child' tables. If you added the VBA as well then maintenance of the third collection table is virtually non-existent.
Renaming the tables
If you choose to rename any or all of the three tables, the worksheet formulas will instantly and automatically reflect the changes. If you have opted to include the Workbook_SheetChange and accompanying helper sub procedure, you will have to go back into the ThisWorkbook code sheet and use Find & Replace to make the appropriate changes.
Sample Workbook
I've made the fully operational example workbook available from my public DropBox.
Table_Collection_w_Sheetname.xlsb
¹ The CELL function can only retrieve the worksheet name of a saved workbook. If a workbook has not been saved then it has no filename and the CELL function will return an empty string when asked for the filename.
You can activate the Office Clipboard (arrow at bottom right of clipboard section on Ribbon Home Tab). Copy both ranges then use the Paste All command as shown below.
You would still need to fill down the sheet name in an extra column first though which can be done by double-clicking the fill handle.
Update
To get the same results with formulas try filling down this for the sheet name:
=IF(ROW()<=COUNTA(Sheet1!A:A),"Sheet1",IF(ROW()<COUNTA(Sheet1:Sheet2!A:A),"Sheet2",""))
and then fill down and across this formula for the values in the tables:
=IF(ROW()<=COUNTA(Sheet1!A:A),Sheet1!A2,IF(ROW()<COUNTA(Sheet1:Sheet2!A:A),INDEX(Sheet2!A:A,ROW()-COUNTA(Sheet1!A:A)+1),""))
lori_m made a really good contribution that I built upon by using Microsoft Excel Tables and structured references.
First make a column in your output table called RowID which contains the row number within the table and then use this to fill the data values.
=IF( INDIRECT("Table3[RowId]")<=ROWS(Table1)
,INDEX(Table1[column1],INDIRECT("Table3[RowId]"))
,INDEX(Table2[Column1],INDIRECT("Table3[RowId]")-ROWS(Table1)))
There is a detailed explanation of how this works on my blog as it was too long to include here.
A slight modification to Jeeped's code.
If you happen to use a similar approach, but with several tables (e.g. more than 10), then it will be rather cumbersome to attempt to manually add every name of every table. This is also a problem if you change names of the tables, since the names are hard-wired in VBA. To avoid additional work, consider this:
So, assume the following:
On each worksheet there is one or several tables, but they have similar structure.
There are only tables on worksheets - no other members of ListObjects collection are being present.
Every time we edit a table on a sheet, this will trigger an update in master table (table 3).
Then the Workbook_SheetChange Sub in the example above could look like the following:
Private Sub Workbook_SheetChange(ByVal Sh As Object, ByVal Target As Range)
Dim tbl As ListObject
For Each tbl In ActiveSheet.ListObjects
If Not Intersect(Target, tbl.Range.Offset(1, 0)) Is Nothing Then
On Error GoTo bm_Safe_Exit
Application.EnableEvents = False
Call update_Table
End If
Next tbl
bm_Safe_Exit:
Application.EnableEvents = True
End Sub
Edit. The second routine will then look like:
Private Sub update_Table()
Dim iTBL3rws As Long, rng As Range, rngOLDBDY As Range
Dim tbl As ListObject
Dim sht As Worksheet
iTBL3rws = 0
' consider all tables, excluding master table
For Each sht In ThisWorkbook.Worksheets
For Each tbl In sht.ListObjects
If tbl.Name <> "Table3" Then
iTBL3rws = iTBL3rws + tbl.DataBodyRange.Rows.Count
End If
Next tbl
Next sht
iTBL3rws = iTBL3rws + Sheet3.ListObjects("Table3").DataBodyRange.Cells(1, 1).Row - Sheet3.ListObjects("Table3").Range.Cells(1, 1).Row
With Sheet3.ListObjects("Table3")
Set rngOLDBDY = .DataBodyRange
.Resize .Range.Cells(1, 1).Resize(iTBL3rws, .DataBodyRange.Columns.Count)
If rngOLDBDY.Rows.Count > .DataBodyRange.Rows.Count Then
For Each rng In rngOLDBDY
If Intersect(rng, .DataBodyRange) Is Nothing Then
rng.Clear
End If
Next rng
End If
End With
End Sub
This routine differs from previous one by eliminating preprogrammed cases. When there is a change registered on active worksheet, then any table in this worksheet which is about to be changed will trigger update_Table procedure.
Im using this code/formula. works well for my needs only thing i would like to know is how do i make a better cell formula so i can use 3+ tables as a reference. currently im just nesting a bunch of iferror statements within the iferror
=IFERROR(INDEX(Table1, ROW([#Date])-ROW(Table3[#Headers]),COLUMN(A:A)),IFERROR( INDEX(Table2, ROW([#Date])-ROW(Table3[#Headers])-ROWS(Table1),COLUMN(A:A)), IFERROR(INDEX(Table4, ROW([#Date])-ROW(Table3[#Headers])-ROWS(Table2)-ROWS(Table1),COLUMN(A:A)),INDEX(Table5, ROW([#Date])-ROW(Table3[#Headers])-ROWS(Table2)-ROWS(Table1)-ROWS(Table4),COLUMN(A:A)))))
Im also using the
Let's say I have three sheets in Excel. Sheet 1 is the Master sheet, sheets 2 and 3 contain different sets of information with the same headers that feed into the table in the master sheet. Is there a way to make it such that I could edit information in sheet 1 and sheet 2 will change AND vice versa so I can edit info in sheet 2 that will update the master sheet?
You could solve it by having Vlookup-formulas in your Master sheet. That way, if you change anything in sheet 2 and 3 the Master will automatically be updated.
If the user changes anything in the Master sheet, you will have to build logic in VBA on that. One way to go is to format the Master sheet so that there is something that helps the VBA know what the formula should be in the edited cell, and also to know from where the data should come. Loosely one could set up the Master sheet like this:
Row 1 is hidden and contains the template formulas
Row 2 is hidden and is completely empty (this will make less problems with filtering)
Row 3 contains headers
Row 4 and down contains the data, using the formulas define in row 1
Add the Change event on the Master sheet, that sees if the changed cell was one with a formula. If so, it will examine the template formula to identify from where the data should come. Then it will update that cell in Sheet 2 or 3 with the new value that is entered in the Master sheet. After this, it will overwrite the value manually entered in the Master sheet with the formula from the template row.
The big job here is to write a parser that understands from which cell the vlookup will get it's value.
One thing that I overlooked is that the CHANGE event is triggered only ONCE if the user pastes several cells in one go. The TARGET will then contain several rows or columns.
So this is some kind of skeleton using the above idea...
Option Explicit
Dim ChangeEventDisabled As Boolean 'Flag for disabling the Change event
Public Sub Disable_ChangeEvent()
ChangeEventDisabled = True
End Sub
Public Sub Enable_ChangeEvent()
ChangeEventDisabled = False
End Sub
Sub Worksheet_Change(ByVal Target As Range)
Dim updatedValue As Variant
Dim SourceCell As Range
'While the MasterSHeet is populated intially, we don't want this event to do anything
If ChangeEventDisabled Then
'There are chenges being done in teh sheet that should not trigger updates of the source-sheets.
Else
'Only run the code if it was a data-cell that was changed
If Target.Row > 3 Then
'We are in the rows containg data
'Did the changed cell contain a Vlookup formula before the user changed the cells value?
If UCase(Cells(1, Target.Column).Formula) Like "=VLOOKUP(*" Then
'A vlookup normally populates this cell.
'To know from where the data normally comes, I will need to put back the formula in the changed cell.
'So, first save the new value that we will write in the source cell
updatedValue = Target.Value
'Insert the formula again in the cell
'As we will now CHANGE a cell in the Masterr sheet, a Change event will trigger. Disable it temporarily
Disable_ChangeEvent
Cells(1, Target.Column).Copy Destination:=Target
Enable_ChangeEvent
'Find out from which cell the data is being fetched by the Vlookup
Set SourceCell = MyMagicParsing(Target)
'Update the source-cell with the new value
SourceCell.Value = updatedValue
End If
End If
End If
End Sub
Function GetSourceCell(Target As Range) As Range
'This function should decipher the formula in the cell Target, and figure out from where
'the data is actually coming. It shoudl return the range which is the source of the data.
'As I dont know how to do that quickly, I just hardcode the cell that is the source.
GetSourceCell = Worksheets("Sheet2").Cells(67, 3)
End Function
I have 5,000 part numbers contained on one sheet of an Excel workbook (Part Numbers), ranging from cell A1:A5000. I want to find a way to click on any one of those part numbers and have it automatically populate into cell D7 on another sheet of the same workbook (Price Sheet). What is the easiest way to accomplish this task?
To do it that way, you will have to write VBA code to catch every SheetSelectionChange event to see if the new selection range is in your cells A1:A5000. And then if it is, execute the VBA code to fill OtherSheet!D7.
If I recall correctly, the VBA code to do this would look something like this:
Private Sub WorkSheet_SelectionChange(ByVal Target As Range)
'Check if it is in the range A1:A5000
If Target.Column = 1 And Target.Row <= 5000 Then
'get the target worksheet
Dim TargetWS As Worksheet
Set TargetWS = Sheets("OtherSheetsName")
'copy the value of the just selected cell to D7 on the target WS
TargetWS.Cells(7, 4).Value = Target.Value
End If
End Sub
(Oops, forgot about the need for "SET" in VBA.)
You can do this without VBA:
Select the partnumbers A1:A5000 and type PartNumbers in the Name Box (to the left of the formula bar) and press carriage return (OartNumbers should now be visible in the Name Box whenever you select a1:a5000
Now go to cell D7 on Price Sheet, and use Data Validation-->List and enter =PartNumbers in the Source box
Now you can select any of the 5000 part numbers from the dropdown in cell D7
I need Help!
I am not well versed in VBA or Macros but i cannot find any other way to accomplish what i need to do without using it.
I have a sheet which i will be using to track Purchase orders, and what i need to do is; when i have a row in sheet 1 (Purchase Orders) which has been recieved i.e. the date of receipt has been recorded in column H i need for the entire row to be cut and pasted into sheet 2 (Received orders).
The header takes up the first 7 rows the rows, so i need the macro to look at rows 8-54. Once the received items are removed from sheet 1, i need the row to also be deleted or preferably for the list to be sorted by column A moving the now empty row which has been cut from open for a future entry.
Any help would be greatly appreciated.
The "Record Macro" feature should be enough to do the task you describe.. In Excel 2007, go to the Developer tab in the Ribbon, and select "Record Macro", and perform exactly the steps you are describing. It will record the equivalent VBA code, which you can then execute - or tweak/modify.
I tested this out, here's one way to do it:
Private Sub Worksheet_Change(ByVal Target As Range)
Application.EnableEvents = False
Dim receivedDate As Range, nextOpen As Range, isect As Range
Set receivedDate = Sheet1.Range("H8:H54")
Set isect = Application.Intersect(Target, receivedDate)
If Not (isect Is Nothing) And IsDate(Target) = True Then
Set nextOpen = Sheet2.Range("A1").End(xlDown).Offset(1, 0)
Target.EntireRow.Copy Destination:=nextOpen.EntireRow
Target.EntireRow.Delete
End If
Application.EnableEvents = True
End Sub
This would be pasted into the Sheet1 code. Any time a cell is changed on sheet1, the code checks to see if it's in the critical range that you specified. (H8:H54) If it is, it then checks to see if it's a date. If it is, it then copies the entire row, puts it in the next open row on Sheet2, and deletes the original row. The cells below it will get shifted up so there are no gaps.
Since the code functions on a cell changing event, it disables "Application.EnableEvents" in order to avoid a loop of changing a cell to call an event which changes a cell to call an event... etc.