Google Docs using multiple manual criterion in DSUM - google-docs

How can I manually enter multiple criterion into a DSUM function?
I can have it check a single set of criterion with: =DSUM(J3:L55, "Charge", {"Category";"Coffee"})
However changing that to =DSUM(J3:L55, "Charge", {"Category";"Coffee";"Split";"Yes"} Causes it to just use the "Category";"Coffee" but and ignore the ;"Split";"Yes" section.
What is the syntax to set multiple criterion in google docs? I cannot really make a 2x2 table to each category I have (=DSUM(J3:L55, "Charge", D7:E8) ) and instead need to just manually enter the criterion.
DSUM with table criterion is in blue. I am selecting "Category" though "Split?" and want to use both Category and Split as criterion without having to resort to the darker blue table you see there


Try
=DSUM(J3:L55, "Charge", {{"Category";"Coffee"},{"Split";"Yes"}})


Google updated the DSUM function. The update requires you to specify an array/table for criterion.
Where Column names and Criterion were named before, you now reference a table:
{F3,G4}
Where
"F3" and "G3" are the column names to be referenced.
"F4" and "G4" are the Test Values.
"F3" is Category
"G3" is Split?
"F4" is Coffee
"G4" is Yes
An example of the new formula is:
=DSUM(A1:E55, "Charge", {F3:G4})
I think this makes it easier to update the table and reference changes.
You can have multiple criteria, I tested it with "Equipment" and "Yes" by adding another row to my criterion table.
Reference: Google Help: DSUM()
The Old Way:
The correct syntax is to use commas to separate the columns.
{"Category","Split";"Coffee","Yes"}
{ Column1 , Column2 ; Test 1 , Test 2}
so your formula should be
=DSUM(J3:L55, "Charge", {"Category","Split";"Coffee","Yes"})


In languages that use , as the decimal separator, you cannot use , for separating values. Use a backslash \ instead. So your formula should then be
=DSUM(J3:L55; "Charge"; {"Category"\"Split";"Coffee"\"Yes"})


Same if you are using French format. You can not use ,. Your formula should be
=DSUM(J3:L55; "Charge"; {"Category"\"Split";"Coffee"\"Yes"})
Maybe the same for other Latin laguages too


When you do d7:e8, it'll iterate on columns first and lines later. So on your example, you would have "Category", "Split?" (1st line) and "Coffee","Yes" (2nd line).
So, instead of {"Category";"Coffee";"Split";"Yes"} you should use {"Category";"Split";"Coffee";"Yes"}.

Related

How to look at a cell's text and assign different values depending on what the text is

This is a classic IF ELSE statement problem but I deciding to just use a LOOKUP so it's easier to understand:
I want to look at the value of cell D1230 and have the following instructions:
If text is either: "CE BSW", "Datalinks", "CE SAC, Infra" -> Assign "1"
If text is either: "PFT","CFT" -> Assign "2"
If text is either: "AHCC","SIC (Spark Igntion Controls)","Fuel Systems" –> Assign "3"
This is my formula:
=LOOKUP(D1230,{"CE BSW";"Datalinks";"CE SAC, Infra";"PFT";"CFT";"AHCC";"SIC"},{"1";"1";"1";"2";"2";"3";"3"})
Unfortunately it's not working and I'm getting a #N/A error, any help would be greatly appreciated.

Use IFS:
=IFS(
OR(D1230={"CE BSW", "Datalinks", "CE SAC, Infra"}),1,
OR(D1230={"PFT","CFT"}),2,
OR(D1230={"AHCC","SIC (Spark Igntion Controls)","Fuel Systems"}),3,
TRUE,"")
Another method:
=INDEX({1;1;1;2;2;3;3},
MATCH(D1230,{"CE BSW";"Datalinks";"CE SAC, Infra";"PFT";"CFT";"AHCC";"SIC"},0))
The difference between this and your LOOKUP is that LOOKUP requires the lookup range be sorted ascending. MATCH with 0 as the third criterion will look for an exact match and does not require them to be sorted.

How to extract specific text from a sentence in Excel?

I have a database that exports data like this:
How can I get for instance, the Net Rentable Area with the values needed:
E.G.
Net Rentable Area
I tried the TextSplit function but I got a spill.
Please let me know what can be done, thanks!
Also it would be nice to see it working in something such as the Asking Rate, which has a different format.

In cell C2 you can put the following formula:
=1*TEXTSPLIT(TEXTAFTER(A2, B2&" ")," ")
Note: Multiplying by 1 ensures the result will be a number instead of a text.
and here is the output:
If all tokens to find are all words (not interpreted as numbers), then you can use the following without requiring to specify the token to find:
=LET(split, 1*TEXTSPLIT(A2," "), FILTER(split, ISNUMBER(split)))
Under this assumption you can even have the corresponding array version as follow:
=LET(rng, A2:A100, input, FILTER(rng, rng <>""), IFERROR(DROP(REDUCE(0, input,
LAMBDA(acc,text, LET(split, 1*TEXTSPLIT(text," "),
nums, FILTER(split, ISNUMBER(split),""), VSTACK(acc, nums)))),1),"")
)
Note: It uses the trick for creating multiple rows using VSTACK within REDUCE. An idea suggested by #JvdV from this answer. It assumes A1 has the title of the column, if not you can use A:A instead.

Formula to look for a word within a sentence

Here is the Sample Google sheet file
https://docs.google.com/spreadsheets/d/1B0CQyFeqxg2wgYHJpFxLIzw_8Pv067p0cwacWk0Nc4o/edit?usp=sharing
I have an Excel Sheet where I need to find Arabic Words and separate them.
For example, I have data like this:
//olyservice/GIS-TANSIQ01/Storage/46-أمانة منطقة عسير -بلدية بللحمر/حدود القري المطلوب اعتمادهاالمعتمد مسمايتها بالوزارة.rar
I'm looking for:
1st column: أمانة منطقة عسير
2nd column: بلدية بللحمر
3rd column: RAR
If there is no أمانة and بلدية words, the columns should be blank.
I tried these methods, without success:
=RIGHT(MID(A2,FIND("-",A2,20)+1,255),25)
and
=TRIM(MID(SUBSTITUTE(A2,"",REPT(" ",99)),MAX(1,FIND("-",SUBSTITUTE(A2,"",REPT(" ",99)))+21),99))

Since you specify certain key words to be found, we can look for those key words and then the relevant delimiter, based on your example.
In your example, أمانة is followed by the dash, and بلدية by the slash. (followed by is in terms of the right-to-left orientation of Arabic words).
Try this:
Col1: =MID(A1,FIND("أمانة",A1),FIND(CHAR(1),SUBSTITUTE(A1,"-",CHAR(1),LEN(A1) - LEN(SUBSTITUTE(A1,"-",""))))-FIND("أمانة",A1))
Col2: =MID(A1,FIND("بلدية",A1),FIND(CHAR(1),SUBSTITUTE(A1,"/",CHAR(1),LEN(A1)-LEN(SUBSTITUTE(A1,"/",""))))-FIND("بلدية",A1))
Col3: =TRIM(RIGHT(SUBSTITUTE(A1,".",REPT(" ",99)),99))
If the keywords are not found, the formula will return an Error. So you can just "wrap" the formula in IFERROR to have it return a blank if the key words are not present.
Edit:
The actual workbook does not have the same pattern as the sample you posted. In particular. Try this for column 2 data:
=MID(A2,FIND("بلدية",A2),99)
or with error suppression:
Col1: =IFERROR(MID(A2,FIND("أمانة",A2),FIND("-",A2,FIND("أمانة",A2))-FIND("أمانة",A2)),"")
Col2: =IFERROR(MID(A2,FIND("بلدية",A2),99),"")
And, the cells that are still returning the #VALUE! error do not have that keyword in the line.
For example:
A6: //olyservice/GIS-TANSIQ01/Storage/103-أمانة منطقة عسير -أحد رفيدة
does not contain بلدية
BTW, those formulas seem to both work on Sheets also.
Edit2:
Since you also posted an example in Sheets, if you can implement this in Sheets, you can use Regular Expressions to account for multiple terminations.
In that case, you would use:
=iferror(REGEXEXTRACT(A2,"(أمانة.*?)\s*(?:[-/\\.]|$)"),"")
or
iferror(REGEXEXTRACT(A2,"(بلدية.*?)\s*(?:[-/\\.\w]|$)"),"")
for the columns.
The regex extracts the pattern that begins with the key phrase, up to the terminator which can be any character in the set of -/\.A-Za-z0-9 or the end of the line. That seems to cover the examples in your sample worksheet, but if there are other terminators, you can add them to the sequence.
In Excel, this would require a VBA UDF to implement the Regex engine.

Excel AVERAGEIFS looking up ONE of the criteria columns

I have built a large data set and I need to see the average results given many different criteria. I've done this with the AVERAGEIFS function and it works just fine, however the more and more I add its getting really time intensive.
I'm wondering if there is a way to nest a vlookup or index match or anything like that in the AVERAGEIFS that read the criteria column heading and criteria in a cell (or 2 if they need to be separated) to be added to the AVERAGEIFS.
Here is an example of my spreadsheet:
The first 3 sets of criteria I want to stay locked.
I want it to read what the 4th criteria column and criteria should be by referencing the I11 cell. The highlighted portion in the formula bar is the part that I want to reference I11 so it reads it and knows that the 4th criteria is the 'code' column and the criteria is '>7'. I can separate this into 2 separate cells if need be.
I've tried a few combinations of VLOOKUP and INDEX MATCH but cannot get it to work.
Data as Text:
Price,Type,sub cat,Time,code,amount,Result,,
,,,,,,,,
9.95,t2,d,ac,2.18," 22,780,893 ",0.73,,T2 and D and AC
118.94,u2,d,bo,2.78," 172,110,893 ",4.07,,
57.63,t1,u,ac,7.09," 128,419,877 ",-2.16,,code
8.88,t2,d,ac,1.50," 62,634,868 ",12.72,,amount < 100 000 000
11.61,u1,u,ac,2.14," 146,982,736 ",1.07,,price >10
13.46,u3,u,ac,0.93," 17,513,672 ",-13.93,,
31.53,t1,u,ac,0.89," 47,170,877 ",1.39,,
16.34,t3,d,bo,1.07," 1,914,767,076 ",-1.42,,
111.59,u1,d,bo,0.62," 2,283,546,000 ",0.67,,
72.4,u3,d,bo,10.37," 951,541,514 ",1.13,,
34.55,u3,d,bo,0.77," 951,541,514 ",-2.52,,
42.25,t1,d,bo,1.05," 63,748,352 ",8.88,,
17.18,u3,u,ac,2.64," 140,217,257 ",4.35,,
97.66,t1,d,bo,3.45," 1,070,383,954 ",1.33,,
58.49,t2,u,bo,8.64," 151,876,559 ",-0.92,,
64.48,t2,d,ac,2.35," 291,967,334 ",3.03,,
38.4,t1,u,ac,17.05," 83,478,472 ",-4.31,,
20.87,u3,d,ac,28.92," 214,080,937 ",-2.16,,
36.53,t1,d,ac,1.43," 73,438,589 ",-2.07,,
89.16,t3,u,ac,1.41," 26,786,958 ",-1.75,,
15.84,t1,u,bo,2.90," 133,560,818 ",1.76,,
3.2,u3,u,bo,2.95," 215,677,667 ",-1.06,,
25.46,t1,d,bo,3.92," 57,148,431 ",1.89,,
40,t2,d,ac,8.00," 65,274,903 ",0.61,,
27.72,t1,u,ac,2.50," 381,400,886 ",6.46,,
29.07,u3,u,ac,2.32," 52,632,107 ",-0.78,,
173.31,t1,d,ac,3.58," 31,547,380 ",-4.92,,
18.22,u3,d,ac,0.58," 292,669,493 ",4.06,,
9.59,t1,d,bo,3.60," 266,883,020 ",3.16,,
115.22,t2,d,bo,4.51," 132,376,476 ",0.78,,
64.48,u3,d,ac,3.03," 338,360,104 ",-0.95,,
41.74,t1,u,bo,25.65," 245,766,436 ",-3.42,,
5.99,t3,u,bo,2.15," 175,054,713 ",-4.37,,

Use INDEX/MATCH to return the correct column. This will require that you separate the column name and the criteria:
=AVERAGEIFS(G:G,B:B,"T2",C:C,"D",D:D,"AC",INDEX(A:F,0,MATCH(I11,$A$7:$G$7,0)),J11)

An idea:
I10 - "Write down the limitation. (You have to use <,>,=,<> AND the value, for e.g.: <5)"
I11 - The user can use relations and values.
In J11, you can reference to I11 ;) It works for me.

Excel - 2 tables - If 2 cells in a single row match, return another cell of same row

Working with 2 separate data sets (with duplicates)
Dataset is unique identified by an ID.
There may not be an entry for the timestamp I require.
Datasets are quite large, and due to duplicates, can't use vlookup.
Samples:
Table 1:
Device Name|Time Bracket| On/Off?
ID1 |06:20:00 |
ID2 |06:20:00 |
ID3 |06:30:00 |
Table 2:
Device Name |Timestamp |On/Off?
ID1 |06:20:00 |On
ID2 |06:50:00 |Off
ID3 |07:20:00 |Off
What I want to achieve:
I want an if statement to check if:
1) device ID matches AND
2) timestamp matches
If so, return the value of On/Off from Table 2.
If not, then I want it to return the value of the cell above it IF it's the same device, otherwise just put "absent" into the cell.
I thought I could do this with some IF statements like so:
=if(HOUR([#[Time Bracket]]) = HOUR(Table13[#[Timestamp Rounded (GMT)]]) and
minute([#[Time Bracket]]) = minute(Table13[#[Timestamp Rounded (GMT)]]) and
[#[Device Name]]=Table13[#[Device Name]], Table13[#[On/Off?]],
IF([#[Device Name]]=Table13[#[Device Name]], INDIRECT("B" and Rows()-1), "absent"))
(I put some newlines in there for readability)
However, this doesn't seem to resolve at all... what am I doing wrong?
Is this even the correct way of achieving this?
I've also tried something similar with a VLookUp, but that failed horribly.
Thanks all!

To not deal with array formulas or merging strings which, (not in your case) can still be wrong at the end, I suggest the use of COUNTIFS due to the fact, you have a very small amount of outcomes (just on or off)...
for the first table (starting at A1, so the formula is at C2):
=IFERROR(CHOOSE(
OR(COUNTIFS(Table13[Device Name],[#[Device Name]],Table13[Timestamp],[#[Time Bracket]],Table13[On/Off?],"On"))+
OR(COUNTIFS(Table13[Device Name],[#[Device Name]],Table13[Timestamp],[#[Time Bracket]],Table13[On/Off?],"Off"))*2
,"On","Off","Error"),IF(A1=[#[Device Name]],C1,"Absent"))
this will also show "Error" of a match for "On" and "Off" is shown... to skip that and increase the speed, you also could use:
=IF(COUNTIFS(Table13[Device Name],[#[Device Name]],Table13[Timestamp],[#[Time Bracket]],Table13[On/Off?],"On"),"On",
IF(COUNTIFS(Table13[Device Name],[#[Device Name]],Table13[Timestamp],[#[Time Bracket]],Table13[On/Off?],"Off"),"Off",
IF(A1=[#[Device Name]],C1,"Absent")))
For both the "Device Name" is at column A, "Time Bracket" at column B and "On/Off?" at column C while the table starts at row 1... If that is not the case for you, then change A1 and C1 so they match
(Also inserted line-breaks for better reading)
Picture to show the layout:
I picked the second formula to show how it works... also, this formula should not be able to return 0's... I'm confused

Couple of good suggestions, however using the helper column as suggested in the topic by Scott Craner above worked.
Created a helper column of concat'd device ID and timestamp for both tables, then did a simple VlookUp.
Another lesson learned: Think outside of the box, and go with simple solutions, rather than try + be too clever like I was doing... :)

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