select which account to send outlook email from? - excel

I have this code which sends out an email using outlook. I have multiple email accounts in outlook and I am trying to add in a way so i can tell it which email address to send it from? Can someone please show me how i can do this?
Private Sub Worksheet_SelectionChange(ByVal Target As Range)
If Target.Column = Range("AS1").Column Then
If Target.Row > 7 And Target.Value = "Send Email" Then
Range("AU" & Target.Row).Value = Date
End If
End If
If Target.Column = Range("CD1").Column Then
If Target.Row > 7 And Target.Value = "Notify" Then
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
strbody = "Dear " & Range("AE" & ActiveCell.Row) & "," & vbNewLine & vbNewLine & _
"This is an automated email, sent to you by the purchasing department." & vbNewLine & _
"We have an update on the status of your New Supplier Request. Please see the information below." & vbNewLine & vbNewLine & _
"Supplier Name: " & Range("B" & ActiveCell.Row) & vbNewLine & _
"Supplier Reference Number: " & Range("AG" & ActiveCell.Row) & vbNewLine & _
"Supplier Status: " & Range("D" & ActiveCell.Row) & vbNewLine & vbNewLine & _
"Description:" & vbNewLine & _
"We have successfully recieved your application and we have sent out our required documents to the supplier. Once these have been returned we will contact you with a further update. If you have any queries, please contact us at Purchasing#hewden.co.uk." & vbNewLine & vbNewLine & _
"What does this mean?" & vbNewLine & _
"We ask that all New Suppliers be registered to allow us to manage a more efficient supply chain. Right now you don't need to do anything else, we will contact the supplier and gather any additional information which we need. Please keep a note of your reference number in the event you should have any enquiries." & vbNewLine & vbNewLine & _
"Kind Regards," & vbNewLine & _
"Automated Purchasing Email"
On Error Resume Next
With OutMail
.to = Range("AF" & ActiveCell.Row)
.CC = "something#something.com"
.BCC = ""
.Subject = "New Supplier Request - Update"
.Body = strbody
'You can add a file like this
'.Attachments.Add ("C:\test.txt")
.Send 'or use .Display
End With
On Error GoTo 0
End If
End If
End Sub

If you are using multiple POP3/SMTP accounts, set the MailItem.SendUsingAccount property to one of the accounts from the Namespace.Accounts collection.
If you are using Exchange, set the MailItem.SentOnBehalfOfName property - you must have an explicit permission to send on behalf of that user.

Try this
With OutMail
.SentOnBehalfOfName = "YourEmailAccount#Email.com"
.to = Range("AF" & ActiveCell.Row)
.CC = "something#something.com"
.BCC = ""
.Subject = "New Supplier Request - Update"
.Body = strbody
'You can add a file like this
'.Attachments.Add ("C:\test.txt")
.Send 'or use .Display
End With

Related

How to skip if no entry in cell, then next x

This code sends email. In the list sometimes a new employee does not have an email address yet. How can I skip creating an email if the .To in Cells(x,2) is blank and go to the Next x?
With OutMail
.To = Cells(x, 2)
.Subject = Cells(x, 3)
'Change Body for email message here
.Body = "Dear " & EmployeeName & "," & vbNewLine & vbNewLine & _
"Attached is a copy of your check stub for this week." & vbNewLine & vbNewLine & _
"Thank you," & vbNewLine & _
"Moe Ballout"
'Check if Attachment file exists, if not, then it will skip email
If Dir(filename, vbNormal) <> "" Then
.Attachments.Add (filename)
'.Display
.SendUsingAccount = OutApp.Session.Accounts(fromaccount)
.Send
End If
End With
Next
End Sub
If Len(Cells(x, 2)) > 0 Then
'your code that creates OutMail object
End If

Trying to generate email from data in Excel spreadsheet, getting compile error "User defined type not defined"

I'm trying to generate an email from data input on to a spreadsheet, to create an offer of work. But when I do, I keep getting the same error: Compile error, user-defined type not defined
I've gone into "Tools" > References and ticked the "Microsoft Outlook 16.0 Object Library" checkbox, but I get the same error. When I'm trying to search for other answers on this subject, this seems to be the solution for most.
Option Explicit
Private Sub Generate_offer()
Dim strFile As String
Dim OutApp As Outlook.Application
Dim objOutlookMsg As Outlook.MailItem
Set OutApp = CreateObject("Outlook.Application")
Set objOutlookMsg = OutApp.CreateItem(olMailItem)
With objOutlookMsg
.SentOnBehalfOfName = ""
.To = ""
.Subject = "xxxxxxxx"
.Body = "Dear " & vbNewLine & vbNewLine & "xxxxxxxx" & vbNewLine & vbNewLine _
& "xxxxxxxx" & vbNewLine _
& "xxxxxxxx" & Cells(ActiveCell.Row, "C").Value & vbNewLine _
& "xxxxxxxx" & Cells(ActiveCell.Row, "J").Value & " - " & Cells(ActiveCell.Row, "K").Value & vbNewLine _
& "xxxxxxxx" & Cells(ActiveCell.Row, "M").Value & "xxxxxxxx" & vbNewLine _
& "Notes: " & vbNewLine & vbNewLine _
& "xxxxxxxx" & vbNewLine & vbNewLine _
& "xxxxxxxx" & vbNewLine & vbNewLine & "xxxxxxxx"
.display
End With
'objOutlookMsg.Send
Set OutApp = Nothing
End Sub
Any help much appreciated.
Your code is using 'Early Binding'.. where in order to use Dim Something As Outlook.Something, Excel needs to have the Outlook Library referenced.
You have two options.
You can rectify this by either
Adding the reference -
In the VB Editor window, ensuring the code execution is halted entirely, go to Tools > References and tick Microsoft Outlook x.x Object Library (x.x will depend on the version you have installed).
Or use late binding - which keeps the declarations open (as objects) that get bound as you use them:
Option Explicit
Private Sub Generate_offer()
Dim strFile As String
Dim OutApp As Object
Dim objOutlookMsg As Object
Dim olMailItem As Long
olMailItem = 0 ' (0 = Mail item, 1 = Appointment, 2 = Contact etc..)
Set OutApp = CreateObject("Outlook.Application")
Set objOutlookMsg = OutApp.CreateItem(olMailItem)
With objOutlookMsg
.SentOnBehalfOfName = ""
.To = ""
.Subject = "xxxxxxxx"
.Body = "Dear " & vbNewLine & vbNewLine & "xxxxxxxx" & vbNewLine & vbNewLine _
& "xxxxxxxx" & vbNewLine _
& "xxxxxxxx" & Cells(ActiveCell.Row, "C").Value & vbNewLine _
& "xxxxxxxx" & Cells(ActiveCell.Row, "J").Value & " - " & Cells(ActiveCell.Row, "K").Value & vbNewLine _
& "xxxxxxxx" & Cells(ActiveCell.Row, "M").Value & "xxxxxxxx" & vbNewLine _
& "Notes: " & vbNewLine & vbNewLine _
& "xxxxxxxx" & vbNewLine & vbNewLine _
& "xxxxxxxx" & vbNewLine & vbNewLine & "xxxxxxxx"
.display
End With
'objOutlookMsg.Send
Set OutApp = Nothing
End Sub
Note - the main reason I'd use Late Binding would be if the macro is going to be used on multiple machines with different Excel versions installed. If Early Binding is used and the reference is pointing at a specific version that isn't installed, you'll get an error. Late Binding will find any version that provides Outlook.
I get no errors when changing your Dim to Objects
Option Explicit
Private Sub Generate_offer()
Dim strFile As String
Dim OutApp As Object
Dim objOutlookMsg As Object
Set OutApp = CreateObject("Outlook.Application")
Set objOutlookMsg = OutApp.CreateItem(0)
With objOutlookMsg
.SentOnBehalfOfName = ""
.To = ""
.Subject = "xxxxxxxx"
.Body = "Dear " & vbNewLine & vbNewLine & "xxxxxxxx" & vbNewLine & vbNewLine _
& "xxxxxxxx" & vbNewLine _
& "xxxxxxxx" & Cells(ActiveCell.Row, "C").Value & vbNewLine _
& "xxxxxxxx" & Cells(ActiveCell.Row, "J").Value & " - " & Cells(ActiveCell.Row, "K").Value & vbNewLine _
& "xxxxxxxx" & Cells(ActiveCell.Row, "M").Value & "xxxxxxxx" & vbNewLine _
& "Notes: " & vbNewLine & vbNewLine _
& "xxxxxxxx" & vbNewLine & vbNewLine _
& "xxxxxxxx" & vbNewLine & vbNewLine & "xxxxxxxx"
.display
End With
'objOutlookMsg.Send
Set OutApp = Nothing
End Sub

How can I call a cell value within a string?

I'm trying to set up a macro to send an email, updating people on a due date timeline. This email should pull dates from specific cells and place them into the message body. So far I'm able to set up the email to read the way I want, but am having trouble calling the dates.
I'm super new at vba and this may not be a function that's possible, but any workarounds would be appreciated! Thanks!
Dim OutApp As Object
Dim OutMail As Object
Dim strbody As String
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
Dim rev_1 As Date, rev_2 As Date, final_due As Date
rev_1 = Range(I2)
rev_2 = Range(K2)
final_due = Range(M2)
strbody = "XXXXXXX" & vbNewLine & vbNewLine & _
"This is an update on your project dates:" & vbNewLine & vbNewLine & _
"Review 1 Suspense: CALL CELL I2 HERE" & vbNewLine & _
"Review 2 Suspense: CALL CELL K2 HERE" & vbNewLine & _
"Final Due Date: CALL CELL M2 HERE" & vbNewLine & vbNewLine & _
"Acoording to this timeline, you are AHEAD/ON TIME/BEHIND." & vbNewLine & vbNewLine & _
"If you have any questions, please contact XXXX." & vbNewLine & vbNewLine & _
On Error Resume Next
With OutMail
.To = ""
.CC = ""
.BCC = ""
.Subject = "Upcoming Project - Timeline Update"
.Body = strbody
.Display
End With
On Error GoTo 0
Set OutMail = Nothing
Set OutApp = Nothing
End Sub
hello you could do like this
"Review 1 Suspense: " & range("I2") & vbNewLine & _

Send Multiple Emails Via VBA

I wonder whether someone could help me please.
I'm trying to write a script which send multiple emails to addressees on a spreadsheet, with various other pieces of information.
I've started to use a solution from Ron de Bruin (below).
Sub Email()
Dim OutApp As Object
Dim OutMail As Object
Dim cell As Range
Dim Src As Worksheet
Application.ScreenUpdating = False
Set OutApp = CreateObject("Outlook.Application")
Set Src = ThisWorkbook.Sheets("List")
On Error GoTo cleanup
Src.Select
For Each cell In Columns("C").Cells.SpecialCells(xlCellTypeConstants)
If cell.Value Like "?*#?*.?*" Then
Set OutMail = OutApp.CreateItem(0)
On Error Resume Next
With OutMail
.To = cell.Value
.Subject = "Splunk Access"
.Body = "Hi " & Cells(cell.Row, "A").Value _
& vbNewLine & vbNewLine & _
"I have created an account: Production." & _
vbNewLine & vbNewLine & _
"Your username and password for this environment is:" & _
vbNewLine & vbNewLine & _
"Username: " & Cells(cell.Row, "B").Value & _
vbNewLine & _
"Password: " & Cells(cell.Row, "E").Value & _
vbNewLine & vbNewLine & _
"Please log in at your earliest convenience and change your password to a more secure one. " & _
vbNewLine & vbNewLine & _
"You can do this by clicking on your name on the top menu and select ‘Edit Account’." & _
vbNewLine & vbNewLine & _
"You can use this link to get to the log in page for this environment: " & _
vbNewLine & vbNewLine & _
"PROD: right/en-US/account/logout " & _
vbNewLine & vbNewLine & _
"Many thanks and kind regards"
.send
End With
On Error GoTo 0
Set OutMail = Nothing
End If
Next cell
cleanup:
Set OutApp = Nothing
Application.ScreenUpdating = True
End Sub
This script works, but I then receive the 'Outlook' security ,message, which with over 100 recipients, isn't practical to keep pressing "Ok" to send the email.
So following more research I changed:
.send
to
.Display
Application.Wait (Now + TimeValue("0:00:01"))
Application.SendKeys "%"
But the problem I have is that the email is created, but isn't sent. Again not practical to keep pressing "Send" for over 100 users.
I then tried a CDO solution, but I ran into problems with the SMTP address because I'm using my works Microsoft Exchange which I'm not an administrator for, and so don't have any of the SMTP details.
I just wondered whether someone may be able to look a this please, and offer some guidance on how I can create the macro to run automatically.
Many thanks and kind regards
Chris
All,
I managed to get this working with the following:
Sub Email()
Dim OutApp As Object
Dim OutMail As Object
Dim cell As Range
Dim Src As Worksheet
Application.ScreenUpdating = False
Set OutApp = CreateObject("Outlook.Application")
Set Src = ThisWorkbook.Sheets("List")
On Error GoTo cleanup
Src.Select
For Each cell In Columns("C").Cells.SpecialCells(xlCellTypeConstants)
If cell.Value Like "?*#?*.?*" Then
Set OutMail = OutApp.CreateItem(0)
On Error Resume Next
With OutMail
.To = cell.Value
.Subject = "Access"
.Body = "Hi " & Cells(cell.Row, "A").Value _
& vbNewLine & vbNewLine & _
"I have created an account for you" & _
vbNewLine & vbNewLine & _
"Your username and password for this environment is:" & _
vbNewLine & vbNewLine & _
"Username: " & Cells(cell.Row, "B").Value & _
vbNewLine & _
"Password: " & Cells(cell.Row, "E").Value & _
vbNewLine & vbNewLine & _
"Please log in at your earliest convenience and change your password to a more secure one. " & _
vbNewLine & vbNewLine & _
"You can do this by clicking on your name on the top menu and select 'Edit Account'." & _
vbNewLine & vbNewLine & _
"You can use this link to get to the log in page for this environment: " & _
vbNewLine & vbNewLine & _
"PROD: https://right/en-US/account/logout " & _
vbNewLine & vbNewLine & _
"Many thanks and kind regards"
' .send
.Display
Application.Wait (Now + TimeValue("0:00:02"))
Application.SendKeys "%s"
Application.SendKeys "+o"
End With
On Error GoTo 0
Set OutMail = Nothing
End If
Next cell
cleanup:
Set OutApp = Nothing
Application.ScreenUpdating = True
End Sub
I found through further testing, that a automatic pop up appeared when the 'Send' button was clicked by this command Application.SendKeys "%s", so I added Application.SendKeys "+o2, to automatically click "OK".
Kind regards
Chris
try
Application.ScreenUpdating = False
Application.DisplayAlerts = False
Application.Calculation = xlCalculationManual
this is of course using .Send
make sure to turn them back on at end of sub

Excel Macro To Send Specific Info In Multiple Separate Emails

So I'm in need of some help. I'm trying to update my company's Excel tool that they use to manage clients. I currently need help with updating the Send Email function of the tool. So employees will have a list of clients they need to send an email to, and each client will have specific information like name, client number, etc., and the employees should be able to click the "Send Email" macro button that's built in, and different emails will populate in Outlook with the specific info for each client built into the Email recipient, Title and Body.
I am currently stuck. For example, I will choose 3 clients to send an email to, click the "Send Email" button, and I will get 3 emails to populate (as I should). The first email will have all of the correct info in the right place for Client #1. However, Email #2 will have the correct Email Recipient & Email Title, but then the Email Body will have the correct info for Client #2, and below that also in the Email Body will be all of the email body info for Client #1. And same for Email #3, it will have the correct recipient and title, but the Body will have body info for Client #3, then Client #2, then Client #1.
So I know that I need to fix it through some sort of loop for the email body, but I have been working on this for so long I just can't see it anymore. I've removed any sensitive information and put in placeholders, but I think you should get the idea.
Please let me know if you have any questions.
Sub SendEMail()
Dim Email As String
Dim Subj As String
Dim Msg As String
Dim URL As String
Dim r As Integer
Dim x As Double
Dim OApp As Object
Dim OMail As Variant
Dim Signature As String
Dim strbody As String
strbody = "<html><body>"
With Sheets("Email").Select
lastrow = Cells(Rows.Count, "B").End(xlUp).Row
End With
For r = 2 To lastrow
Set OApp = CreateObject("Outlook.Application")
Set OMail = OApp.CreateItem(0)
' Get the email address
Sheets("Email").Select
Email = Cells(r, "F")
' Message subject
Sheets("Email").Select
Subj = "Renewal for " & Cells(r, "B").Text & " Contract " & Cells(r, "A").Text & " Effective " & Cells(r, "C").Text
' Message body
Sheets("Email").Select
strbody = strbody & "Dear " & Cells(r, "AR").Text & ", <br><br>" & _
"I will be working with you on " & Cells(r, "B") & ", client number " & Cells(r, "A") & ", which is effective " & Cells(r, "C") & ".<br><br>" & _
"For this year's contract, we are requesting the following information: <br>" & _
"<li>" & Cells(r, "AH") & "</li>" & "<br><br>" & _
"The application form may be downloaded from:<br>" & _
"<li>Option #1</li>: " & "" & "Link#1" & "" & "<br>" & _
"<li>Option #2</li>: " & "" & "link#2" & "" & "<br><br>" & _
"Once we receive the requested information, you will receive your contract within 5 business days. Should you have any questions, please don't hesitate to contact me at this email address or phone number <br><br>" & _
"As always, we would like to thank you for your business. <br><br>" & _
"Regards, <br>"
On Error Resume Next
Sheets("Email").Select
With OMail
.Display
.To = Email
.Subject = Subj
.HTMLBody = strbody & vbNewLine & .HTMLBody
End With
Next r
On Error GoTo 0
Set OMail = Nothing
Set OApp = Nothing
End Sub
Please take a look at this example.
In column A : Names of the people
In column B : E-mail addresses
In column C:Z : Filenames like this C:\Data\Book2.xls (don't have to be Excel files)
The Macro will loop through each row in "Sheet1" and if there is a E-mail address in column B
and file name(s) in column C:Z it will create a mail with this information and send it.
Sub Send_Files()
'Working in Excel 2000-2016
'For Tips see: http://www.rondebruin.nl/win/winmail/Outlook/tips.htm
Dim OutApp As Object
Dim OutMail As Object
Dim sh As Worksheet
Dim cell As Range
Dim FileCell As Range
Dim rng As Range
With Application
.EnableEvents = False
.ScreenUpdating = False
End With
Set sh = Sheets("Sheet1")
Set OutApp = CreateObject("Outlook.Application")
For Each cell In sh.Columns("B").Cells.SpecialCells(xlCellTypeConstants)
'Enter the path/file names in the C:Z column in each row
Set rng = sh.Cells(cell.Row, 1).Range("C1:Z1")
If cell.Value Like "?*#?*.?*" And _
Application.WorksheetFunction.CountA(rng) > 0 Then
Set OutMail = OutApp.CreateItem(0)
With OutMail
.to = cell.Value
.Subject = "Testfile"
.Body = "Hi " & cell.Offset(0, -1).Value
For Each FileCell In rng.SpecialCells(xlCellTypeConstants)
If Trim(FileCell) <> "" Then
If Dir(FileCell.Value) <> "" Then
.Attachments.Add FileCell.Value
End If
End If
Next FileCell
.Send 'Or use .Display
End With
Set OutMail = Nothing
End If
Next cell
Set OutApp = Nothing
With Application
.EnableEvents = True
.ScreenUpdating = True
End With
End Sub
You can learn more about it from the link below.
http://www.rondebruin.nl/win/s1/outlook/amail6.htm
If you want to use this macro instead of a mail merge the problem you are having is here:
strbody = strbody & "Dear " & Cells(r, "AR").Text & ", <br><br>" & _
"I will be working with you on " & Cells(r, "B") & ", client number " & Cells(r, "A") & ", which is effective " & Cells(r, "C") & ".<br><br>" & _
"For this year's contract, we are requesting the following information: <br>" & _
"<li>" & Cells(r, "AH") & "</li>" & "<br><br>" & _
"The application form may be downloaded from:<br>" & _
"<li>Option #1</li>: " & "" & "Link#1" & "" & "<br>" & _
"<li>Option #2</li>: " & "" & "link#2" & "" & "<br><br>" & _
"Once we receive the requested information, you will receive your contract within 5 business days. Should you have any questions, please don't hesitate to contact me at this email address or phone number <br><br>" & _
"As always, we would like to thank you for your business. <br><br>" & _
"Regards, <br>"
This takes the variable strbody and adds the rest of the string to it.
Update it to:
strbody = "Dear " & Cells(r, "AR").Text & ", <br><br>" & _
"I will be working with you on " & Cells(r, "B") & ", client number " & Cells(r, "A") & ", which is effective " & Cells(r, "C") & ".<br><br>" & _
"For this year's contract, we are requesting the following information: <br>" & _
"<li>" & Cells(r, "AH") & "</li>" & "<br><br>" & _
"The application form may be downloaded from:<br>" & _
"<li>Option #1</li>: " & "" & "Link#1" & "" & "<br>" & _
"<li>Option #2</li>: " & "" & "link#2" & "" & "<br><br>" & _
"Once we receive the requested information, you will receive your contract within 5 business days. Should you have any questions, please don't hesitate to contact me at this email address or phone number <br><br>" & _
"As always, we would like to thank you for your business. <br><br>" & _
"Regards, <br>"
And it will overwrite it each time which is what I think you want.
Also you don't need to select the sheet each time (or at all really). Selecting sheets, cells, etc is generally bad coding practice that can significantly slow down your code.

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