I'm new to excel but have enjoyed trying new things with the program. I'm trying to figure out if I can have one cell read something based on the standing of other cells. For example:
If g10 = 6 then h14 will read either unacceptable, acceptable, recognized or exemplary based on a the scale shown below.
0-1 unacceptable
2-4 acceptable
5-7 recognized
8-9 exemplary
Is this possible?
There are a dozen ways to do any one thing in Excel and this is no different. I'll show you two.
First you can do this with a bunch of IF statements
=IF(G10<=2,"Unacceptable",IF(G10<=4,"Acceptable",IF(G10<=7,"Recognized",IF(G10<=9,"Exemplary","Too Good"))))
You can see this is pretty good but it means you need to rewrite your formula if anything changes in your scale.
The other way is to use VLookups.
I put these values in the range A1:B10
0 Unaceptable
1 Unaceptable
2 Acceptable
3 Acceptable
4 Acceptable
5 Recognized
6 Recognized
7 Recognized
8 Exemplary
9 Exemplary
Then used this formula for the lookup
=VLOOKUP(G10,A1:B10,2,FALSE)
Where
=VLOOKUP(D16 <~~ The value to use to look up
,A1:B10 <~~ The range in which you're doing the lookup. The lookup is always performed on the left most column. Any other columns included in the range are available to be return values.
,2 <~~ Column from range A1:B10 to return from the Vlookup function
,FALSE <~~ Whether or not to do approximate matching. You more than likely always want exact matching so this will usually be false
)
If you will be using this in more than one cell and/or are copy/pasting it around you can lock in the lookup range using $. i.e. =VLOOKUP(G10,$A$1:$B$10,2,FALSE) These will not be relative references if you use the $ sign. You can put this in by hitting F4
One step better than this is to use named ranges though. This means while you have our grading scale highlighted in A1:B10 you go to that text box to the left of the formula bar and type MyGradingScale and they now you can refer to that range by name.
=VLOOKUP(G10,MyGradingScale,2,FALSE)
You can then use this formula in lots of places and upgate it in one place. Go to Formulas>Name Manager on the ribbon to change the reference.
This is fairly simple, depending on what version of Excel you're using.
A simple, IF(AND()) formula should work here
Try:
=IF(AND(A1>=0,A1<=1), "Unacceptable", NEXT TEST HERE)
That should get you started, just use nested IF(AND()) statements.
Related
I am trying to create a formula that checks for several things at the same time but I am having trouble with one part of it.
The formula is the following:
=IF(COUNTIFS($N$2:$N$17095,N3,$K$2:$K$17095,"<>"&"")>6,
IF((SUMPRODUCT(--(ROUND($K$2:$K$49,2)=ROUND(K3,2)))>9),"Always Late / Possible Automation",
IF(COUNTIFS($N$2:$N$17088,N3,$K$2:$K$17088,"<3.5")>0,"Delivered Earlier At Least Once",IF(COUNTIFS($N$2:$N$17088,N3,$K$2:$K$17088,">3.5")>6,"Always Late","False"))))
The first part checks how many entries in the range having the same value as it is in cell N3 have values different to blank and we want those to be more than 6.
Second part is the tough one, it is supposed to check how many values in the rounded range match the rounded value in cell K3. The issue is the formula checks the whole range and I want to check only for the values which match N3 (in essence like the CountIf works only for that value).
The rest is not so relevant.
Some example data:
![enter image description here][1]
As you see in the end of the table the formula with the rounding works but only because I have limited the data shown to 3 unique values in column N. Even here though if i have a blank it doesnt work becaus ei haven't considered it.
Thanks in advance.
Assuming you have Office 365 compatibility/Excel version, use a bunch of filters. To avoid an unwieldy formula I've extended ranges to maximum number of rows (customize as required)...
=LET(x_,$E$3:$E$25,a_,FILTER($E$3:$E$25,--(x_=E3)),b_,FILTER($B$3:$B$25,--(x_=E3)),IF(SUM(--(a_=E3)*(b_<>""))>6,IF((SUMPRODUCT(--(ROUND(b_,2)=ROUND(B3,2)))>9),"Always Late / Possible Automation",IF(SUM(--(a_=E3)*(b_<3.5))>0,"Delivered Earlier At Least Once",IF(SUM(--(a_=E3)*(b_>3.5))>6,"Always Late","False")))))
Note: filter does not appear to work too well within countifs for some reason (must be related to syntax RE: arrays vs. criteria TBC). Thus have replaced countifs(filter_range,X) eqn 'types' with sum(--(filter_range=X)) which works as intended.
Title says it all pretty much, So in the image the sum looks for the first entry as it has "mr human" in the cell next to it but when i try to designate my critera range for a single cell i get #value returned, I can solve this by entering "mr human" into all the adjacent cells however to sheet I am pulling the data from has is formatted like It is shown so it would be ideal If i didnt have to make a copy then do that as this can be for several hundred "mr & Ms/miss"
Thanks for any help in advance!
First of all, I would say that you should indeed consider using a different model data for this, as suggested by #ScottCraner.
Second, this solution may work, but if you have a lot of sets (when i mean sets, i mean Mr Human, Miss Human, Kid Human, Grandp Human, and many more) it can be kind of annoying.
Now, first thing you must do is creating named ranges of each set of data. So the values related to Mr Human will be namedMR_HUMAN and values of Miss Human will be named MISS_HUMAN. It's easy to do.
Remember:
Names can't have blanks, spaces, or any weird char. Just use underscore.
Each name must be unique
Each name must contain 2 columns: first one is Code and Second one Cost.
A video example (type the name and press ENTER
Now the formula for column C:
=IFERROR(VLOOKUP(B3;CHOOSE(MATCH($A$3;{"Mr Human";"Miss Human"};0);MR_HUMAN;MISS_HUMAN);2;FALSE);"Not found")
You can see below that if I change cell A3 to Miss Human, values change properly:
This is how the formula works:
MATCH($A$3;{"Mr Human";"Miss Human"};0) This will search the text in A3 into the array of sets and will return a number according to position. In this case, Mr Human=1 and Miss Human=2
CHOOSE(*number from step 1*;MR_HUMAN;MISS_HUMAN) We use the number obtained in step 1 to combine with function CHOOSE, which allows to select a result based on a list. So we can use this function to relate number 1 to name MR_HUMAN and number 2 to MISS_HUMAN and it will return our target range with right values.
VLOOKUP(B3;*name from step 2*;2;FALSE) We combine the range from previous step and use it as matrix of a normal VLOOKUP, that will search the CODE in first column, and will return the value from second one (COST)
We trap all above inside an IFERROR, just to avoid VLOOKUP returning an error (error in VLOOKUP means that CODE is not found in that range).
The big issue here is that if you got a lot of datasets for more values, besides Mr Human and Miss Human, you need to adjust the MATCH and CHOOSE part, and can be annoying.
Anyways, hope this helps a little bit.
VLOOKUP
function
IFERROR
function
MATCH
function
CHOOSE
function
Also, consider using a different data model and the resume data using Pivot Tables.
So I'm not a fan of VBA and I recently learned that OFFSET can be used with COUNTA to flashfill a range as far at it is as long as you aim for a longer range than you have data. Now I want to be able to achieve this both for columns and rows at the same time, where the rows are averaged. Could this be done? I am banging my head against the wall to find some logic to do it, but can only manage to combine it in a way that multiplies the rows with the number of the column.. which is not desired, of course.
I have posted a Minimal Reproducible Example in Excel Online:
https://onedrive.live.com/view.aspx?resid=63EC0594BD919535!1491&ithint=file%2cxlsx&authkey=!ALmV0VtFb7QZCvI
If you see Cell J9 and J11 you will see what I want to combine. The three rows in J11 and down, I want to average in J10, and spill/flashfill (like J9 and 11 does automatically because of the formula already) them from to the right, for as many columns as there data in the range A1-G4..
So I have raw data of numbers with titles in A1-G4, and by writing =OFFSET($A$1:$A$1,0,0,1,COUNTA($A$1:$EV$1)-1) in J9 I get all the titles of the columns filled from left to right, and by writing =OFFSET($A$1,1,0,COUNTA($A:$A)-1) in J11 I get the rows of the first column filled from top to bottom. They can also be combined, by writing OFFSET(Days,1,0,COUNTA($A:$A)-1,COUNTA(Days)), where "Days" is =OFFSET($A$1:$A$1,0,0,1,COUNTA($A$1:$EV$1)-1) (in a named range for readability) or OFFSET($A$1:$A$1,0,0,1,COUNTA($A$1:$EV$1)-1) without using a named range
As a thought, though I'm not sure how to implement it, maybe this could somehow be used in some form to get the column reference for the horizontal part in combination with =AVERAGE(OFFSET($A$1,1,0,COUNTA($A:$A)-1))
=MID(ADDRESS(ROW(),COLUMN()),2,SEARCH("$",ADDRESS(ROW(),COLUMN()),2)-2)
..found at https://superuser.com/questions/1259506/formula-to-return-just-the-column-letter-in-excel/1259507
Now, based on your explanation, here is the screenshot of my test:
Section A1:Exxx
I have converted that section into a Table, called «TblData», having numerous avantages:
It expands automatically without any additional efforts/formula
We can identify Data by its Columns attributed automatically by the Table [#1], [#2],[#3], [#4], [#5]
Section J9:N9
As a replica of the table name, I have used the following formula to retrieve it:
=INDEX(TblData[#Headers],1,COLUMN(A1)) '<--- This is for J9
=INDEX(TblData[#Headers],1,COLUMN(E1)) '<--- This is for N9
Section J11:Nxx
As a replica of the Table Content, I have used the following formula to populate the content:
=INDEX(TblData,ROW($A1),MATCH(J$9,TblData[#Headers],0)) '<--- This is on J11
=INDEX(TblData,ROW($A3),MATCH(N$9,TblData[#Headers],0)) '<--- This is on N13
Section J10:N10
Now this is the interesting part of the Average, so here is the formula I used for it:
=AVERAGE(TblData[1]) '<--- This is on J10
=AVERAGE(TblData[5]) '<--- This is on N10
NB: (1) Instead of using the Content below J10:N10, I prefer to reuse the Table as it expands automatically as more rows are added.
(2) Unless it is really necessary, I feel it is a double work as well to replicate again A1:Exxx from J9:Nxxx, because you can use the Table for whatever you need, with less maintenance.
Kindly find attached the file as well after I updated those items:
File Link: https://drive.google.com/open?id=1wRbpUxg0XLpfGqdvMF4fNKXDrL7xPPWs
We can correspond more below for further info. Hoping you to strech more your compentence :)
Sorry, mate, I can't figure out what you want to calculate. If it makes sense to add J9+J11 then you could just concatenate the two formulas in J9 and J11 with a plus sign. After much deliberation I decided to assume that your question is not one of formula but of formula-writing - "referencing" for short. Therefore I prepared this answer for you, hoping that it will prove helpful.
Building on your named range Days I suggest you create a dynamic named range Data with this formula.
[Data] =OFFSET(Sheet1!$A$1,0,0,COUNTA(Sheet1!$A:$A),COUNTA(Sheet1!$1:$1))
The range thus defined is dynamic in both directions. However, bearing in mind that OFFSET is volatile (slows down your worksheet) you may like to keep its use limited to this one formula and perhaps start the range at A2, but I shall tempt you to break the rule. Now you can use the INDEX function to refer to the Data range.
= INDEX(Data, [Row number], [Column number])
defines a single cell. But by setting either column or row to zero you can define an entire column or row. =INDEX(Data,0,1) defines column 1 of the Data range, =INDEX(Data,1,0) defines its first row.
=INDEX(OFFSET(Data,1,0),0,1) defines the first column of a range moved down by one row from its original position. I recommend the alternative and start the Data range from A2 and perhaps declare another range for the first row if needed.
=AVERAGE(INDEX(Data,0,1)) would draw the same average you already have in your sheet, provided that Data was defined starting at A2. For fun's sake, =AVERAGE(INDEX(OFFSET(Data,1,0),0,1)) would do the same without the change in the range's definition.
=COLUMN() returns the number of the column this formula resides in. So, you could enter =COLUMN()-6 in column G, copy to the right and get a count starting from 1. (You can do the same vertically with the ROW() function.) Applied to your formula, =AVERAGE(INDEX(Data,0,COLUMN()-6)) would return the average from column 1 if entered in column G, and from columns 2, 3 4, etc as copied to the right.
As I said, I don't understand enough of your request to bring this idea to a conclusion but I think that using the method described above will provide you with a tool to copy formulas into the table your sample has at its right. If you would elaborate on your requirement I might be able to assist more.
I've a question regarding columns and finding non zero values with there labels.
Hopefully the pictures will make my problem/struggle a bit better to understand.
Basically, there are columns to the right that show labels and hours that a team loaned in or out.
The values are found through a formula that shows per label the totals amount of hours spent.
Now I want to have on my overview page the two columns to the right with only labels showing the labels that contain hours. I've tried to use multiple if variables but that didn't seem to work :(
So at the end it should show something like this (I now manually typed the labels and data):
I did a quick recreation of your data structure to test this.
Using Array Formulas should get you the desired results in the current structure of your worksheet:
For range Loaned in you'd need the formula to be
=IFERROR(INDIRECT(ADDRESS(SMALL(IF($I$4:$I$14>0,ROW($4:$14),""),ROW(A1)),8)),"")
Where 8 is a reference to the return column. For the range directly to the right, you'd use the same formula, just adjust 8 to 9. And for range Loaned Out you'd need
=IFERROR(INDIRECT(ADDRESS(SMALL(IF($K$4:$K$23>0,ROW($4:$23),""),ROW(A1)),10)),"")
And for the range directly to the right you would again change the 10 to a 11. Again, both of these are array formulas, so they have to entered slightly differently. See the link for further assistance with array formulas.
This is not trivial. If you cannot work with filtering or programming, you should make use of matrix formulas. I include an example with two formulas: 1st in D1:D5, 2nd in F2:G5. Enter them with Ctrl+Shift+Enter. Also, you should use an extra column to determine the "valid" rows. (You could put it all in one formula, but it would look even more complicated.)
Sorry for German excel. Wennfehler = iferror, kkleinste = small, zeile = row, wenn = if, bereich.verschieben = range.offset.
I have a pricelist, with currently 5 different categories of products. Each product will have to have two different prices. Depedning of the product and the type of price, the calculation will be different. Therefor I've used INDEX/MATCH to find the formula needed, from a table I created.
Below a screendump, and I wanted to attach the Excel fil, but canøt seem to work out how.
Question: HOW do I then "run" the formula I fetched? -I've tried different suggestions on using EVALUATION, but it doesn't seem to cut it? Also I've tried "Indirect' on the whole formula, without success.
I would like to avoid any VBA for this case.
Can anybody provide some insight?
You could but if I understand properly, the only thing changing in the formulas is the "muliplier" number, then it's better to lookup that number instead of the whole formula. The other method (which would use Evaluate etc) is not be considered "good practice" for a number of reasons.
EDIT:
I didn't see the 2nd varying value (since I was on the SO mobile app) but it's still not an issue since it would a target column. You could be thinking of the opposite: sometimes lookups based on multiple criteria can get complicated, but this a matter of more data, as opposed to adding criteria for the lookup.
VLookup would have been the simplest method, like G2 could have been:
=VLOOKUP(E2, $J$4:$L$8, 2, False)
...to return the second column of range J4:L8 where the first column equals E2. (Then for the next required column, same formula except with 3 instead of 2.)
Since I wasn't sure more columns could be added one day, I allowed for that by, instead of specifying "Column 2 or 3" etc, it finds the column dynamically by name. (So the multiplier/factor used in G2 will change if you change the title in G1 to the name of a different column existing in the target data chart.
For the sake of neatness as well as potential of additional columns like G & H, I moved the lookup table to a separate sheet. It can stay out of the way since you won't need to see or change it very often. (If the same chart was going to be referenced by many workbooks, you could even move it to a separate workbook and point all formulas at that, since it's always best to have one copy of identical data instead of many in different workbooks.
Also to assist with potential future changes (and just to be tidier), instead of referring to the target table range addresses (like "J4:L8" etc) I named two ranges:
the table of multiplier/factor data can be referred to by it's address, or by myMultipliers
the titles of the same table is also called myMultiplierTitles (used to match to the titles of column G & H on the original sheet.
Formula
After those changes, the lookup formula in G2 is:
=INDIRECT(VLOOKUP($E2,myMultipliers,MATCH(G$1,myMultiplierTitles,0),FALSE)&ROW())*VLOOKUP($E2,myMultipliers,MATCH(G$1,myMultiplierTitles,0)+1,FALSE)
INDIRECT returns the value of a cell that you refer to by name (text/string) as opposed to directly (as a range). For example:
=INDIRECT("A1")
returns the same as
=A1
...but with INDIRECT we can get the name from elsewhere (a cell, function or formula). So if x="A1" then =INDIRECT(x) returns the same as the 2 above examples.
Your original plan of storing the entire formula in a table as text would have worked with the help of INDIRECT and/or EVALUATE but I think this way is considered better practice partly because it facilitates easier future expansion.
The formula is longer than it would have been, but that's mostly because it's dynamically reading the field names. And size doesn't matter. :-)