I have a database, with gender values (M, F) in Column H, and age range values (<12, 12-14, 15-21, 22-35, 36-45, 46-60, >60) are in Column J.
For example, I would want to count the number of males in the age-range 12-14.
This COUNTIFS formula works for the hyphenated age range values, but is not counting the <12 and >60 values:
=COUNTIFS(H4:H1000,"M",J4:J1000,"<12")
Any idea why this is?
How about this:
=COUNTIFS(H4:H1000,"M",J4:J1000,">=12",J4:J1000,"<=60")
Also I would advise to fix the ranges so that they don't shift when you fill the formula down:
=COUNTIFS($H$4:$H$1000,"M",$J$4:$J$1000,">=12",$J$4:$J$1000,"<=60")
Or even better:
=COUNTIFS($H:$H,"M",$J:$J,">=12",$J:$J,"<=60")
When you write <12 in the condition, Excel interprets it as : count the numbers that are lower than 12, and it doesn't find any, because there is none. To count the lines that contain exactly "<12", you can write :
=COUNTIFS(H4:H1000,"M",J4:J1000,"=<12")
The = sign, before <12, prevents the rest of the string from being interpreted.
Related
I am trying to do a summation of rows with certain dynamic conditions. I have rows like:
A can be only one value, K can have multiple OR-values. In the end M is to be summed.
I have tried to use SUMPRODUCT() which works for column A but not for K. What I am looking for is something like:
=SUMPRODUCT(--(!$A$2:$A$20000="AA")*--(!$K$2:$K$20000="AA" OR "BB")*$M$2:$M$20000)
I know I can do ="AA" and then ="BB" but I need "AA" and "BB" to be dynamic based on other cells. And the number of arguments is different. I tried {"AA";"BB"} but I know this will not work as the match then needs to be in the same row.
Can it at all be achieved?
Thanks a lot!
=SUMPRODUCT(($A$2:$A$20000="AA")*(($K$2:$K$20000="AA")+($K$2:$K$20000="BB"))*$M$2:$M$20000)
Note that:
Since you are multiplying/adding arrays, there's no need to include the double unary's
I don't know why you have a ! in your example formula.
To return an OR array of TRUE;FALSE, we add.
Your comments still do not provide a clear explanation of what you are making dynamic.
But to create a dynamic OR for column K, including testing for column A and summing column M, you can do the following:
For column K, let us assume that your possible OR's are entered separately in the range F2:F10
=SUMPRODUCT(MMULT(--($K$2:$K$20000=TRANSPOSE($F$2:$F$10)),--(ROW($F$2:$F$10)>0))*($A$2:$A$20000="AAA")*$M$2:$M$20000)
The matrix multiplication will produce a single column of 19,999 entries which will be a 1 for matches of any of the OR's and 0 if it does not match.
See How to do a row-wise sum in an array formula in Excel?
for information about the MMULT function in this application.
In the above formula, "blanks" in the OR range (F2:F10) will also match blank entries in column K. So it is conceivable that if there is a blank in K and F and a AAA in col A and a value in column M that a wrong result might be returned.
To avoid that possibility, we can use a dynamic formula to size column F where we are entering our OR values:
=INDEX($F$2:$F$10,1):INDEX($F$2:$F$10,COUNTA($F$2:$F$10))
will return only the values in col F that are not blank (assuming no blanks within the column)
So:
=SUMPRODUCT(MMULT(--($K$2:$K$20000=TRANSPOSE(INDEX($F$2:$F$10,1):INDEX($F$2:$F$10,COUNTA($F$2:$F$10)))),--(ROW(INDEX($F$2:$F$10,1):INDEX($F$2:$F$10,COUNTA($F$2:$F$10)))>0))*($A$2:$A$20000="AAA")*$M$2:$M$20000)
Given this data:
the last formula will return a value of 5 (sum of M2,M3,M7)
Use SUMIFS with SUMPRODUCT wrapper:
=SUMPRODUCT(SUMIFS($M$2:$M$20000,$A$2:$A$20000,"AA",$K$2:$K$20000,{"AA","BB"}))
Data Table
Lookup Table
I want to calculate the average grade score of each pupil using an array formula and without the use of helper columns. If all grade are numbers its simple enough to average those, but when letter grades are introduced into the mix I need to convert these to their number values using the lookup table and then average the whole row for each pupil.
So far I was able to take one row and convert all grades that are letters to their corresponding values using the formula below.
=TRANSPOSE(INDIRECT("N"&(MATCH(TRANSPOSE(B2:E2),Table2[Grade],0)+1)))
which returns:
={#N/A,#N/A,7,3}
I then thought, great I got numbers in place of the letter grades, lets just "average" this result like so:
=AVERAGE(TRANSPOSE(INDIRECT("N"&(MATCH(TRANSPOSE(B2:E2),Table2[Grade],0)+1))))
which gives #N/A, which I do not understand when the following is completely allowed:
=AVERAGE({1,2,3})
One way to solve the case is to add all numerical grades to the 2 column Grade table you have in column M and N (technically it is not using helper columns?), then sort the Grade column in ascending order as shown below:
Then you can use the following array formula to find the average grade in cell F2:
=AVERAGE(LOOKUP(B2:E2,Tbl_Grade[Grade],Tbl_Grade[Attainment]))
Being an array formula, you MUST press Ctrl+Shift+Enter upon finishing the formula in the formula bar otherwise it will not function correctly. Then you can simply drag the formula down to apply across.
The logic is to use LOOKUP function to return the corresponding attainment for each given grade regardless if it is an actual number or a letter.
Let me know if you have any questions. Cheers :)
Using VLOOKUPs seems like it would be much simpler:
=AVERAGE(B2,C2,VLOOKUP(D2,$M$2:$N$7,2,FALSE),VLOOKUP(E2,$M$2:$N$7,2,FALSE))
If you can tolerate changing "A*" to say "A+" (or something else that doesn't get interpreted as a wildcard) this may get you going:
=(SUM(B2:E2)+SUMPRODUCT(SUMIF(Table2[Grade],"="&B2:E2,Table2[Attainment])))/COUNTA(B2:E2)
The first SUM sums the numeric grades; the SUMPRODUCT(SUMIF(...)) sums the letter grades. Then divide the total by the number of grades (COUNTA).
Hope that helps
I want to count number of values (N/D) in the array (below:table: list) for criteria 1 is date range( from date and through Date) and criteria 2 is Shift A, b acros ( as shown in below table-output). I want to fill column D/N with how many times D/N occur for a date range and shift A,B,C,D?
output
From Date Through Date Shift D/N
25-May-19 26-May-19 A ?
25-May-19 26-May-19 B ?
Table- list
Dates A B C D
25-May-19 N D - -
26-May-19 N D - -
27-May-19 - D N -
INDEX(A:E,MATCH(H7:I7,A:E,0),MATCH(J7,A:E,0))
Value -?
Part of the problem you may be having is dates. Make sure your dates are excel dates and not string/text that looks like a date. Simply changing the formatting of a cell does not make it a date, it simply tells excel how to try and display the information in a cell.
Dates in excel are stored as integers and they represent the days since 1900/1/1 with that date being day 1. One of the easiest ways to test if a cell contains a date or a string is:
=ISTEXT(A1)
or
=ISNUMBER(A1)
Where A1 is the cell with the date to be tested.
If it returns TRUE for the first formula it is a string/text. FALSE means it is a number. The opposite TRUE and FALSE results apply for the second formula.
In your formula's when you have something between quotes "", it will be interpreted as a string. SO something like "<=19/05/26" mean its looking for a string less than that, not a date less than that. For doing a date comparison, either concatenate the text comparison with with a cell containing a date to compare to "<="&B2 where B2 has the date or if you want to hard code it use something like "<="&Date(19,05,26)
In order to make the following solution work, your dates all need to be stored as a number. AKA Excel serial date format.
Based on the data being layed out as per the image below, you can use COUNTIFS, INDEX, and MATCH to get the date your are looking for. I recommend find your count of D and N separately and adding them together after for a total. However if you want it in a single cell formula solution it can be achieved as well as demonstrated by the results in column N. however the formula starts to get long and can be difficult potentially read/maintain at a later date.
The core of the solution will be the COUNTIFS functions. The format of the COUNTIFS function is as follows:
COUNTIFS(Range to count 1, Criteria 1, Range to count 2, Criteria 2,...,Range to count n, Criteria n)
Let start building your formula one criteria at a time. The first Criteria will be all dates that are greater than or equal to the from date. If you only want the dates after the from date, drop the equal sign or the criteria.
=COUNTIFS($A$2:$A$4,">="&$G2,
Note the $ to lock the cell references. This is done so that when the formula gets copied, the column or row references beside the $ does not change.
Then second criteria is similar to the first except you want to grab all the dates less than or equal to the through date. Again include/drop the equal sign to suit your needs.
=COUNTIFS($A$2:$A$4,">="&$G2,$A$2:$A$4,"<="&$H2,
The next criteria will be to get all the cells that match D or N the column header. Lets just focus on D for now. The tricky part is to define which column to look in. For now lets call the column to look in XXX which will make the formula become:
=COUNTIFS($A$2:$A$4,">="&$G2,$A$2:$A$4,"<="&$H2,XXX,J$1)
OR
=COUNTIFS($A$2:$A$4,">="&$G2,$A$2:$A$4,"<="&$H2,XXX,"="&J$1)
NOTE: both formulas are the same. When no comparison operator is provided
it is taken as "=" by default.
Now in order to define XXX, INDEX and MATCH will be your friends. An important side note about INDEX is that it does not directly return the value of a cell but instead returns a cell address which in turn pulls a cell value. The basic format of INDEX is:
INDEX(Range to look in, Range's ROW to look in, Range's COLUMN to look in)
That is for a 2 dimensional range. If your range is 1 dimensional, either just a column or just a row, then only the second argument "Range's Row..." need to be provided and it represents how far down the list to go.
What gets interesting about a 2D INDEX is that when 0 is provided for ROW to look in or the Column to look in, instead of throwing an error, it instead returns all rows or columns. THIS IS IMPORTANT because you want all rows of just 1 specific column. That mean your INDEX formula is going to start to look like:
INDEX($B$2:$E$4,0,SPECIFIC COLUMN NUMBER)
So now you need to find a specific column number. That is where MATCH will be your friend. MATCH takes the following format:
MATCH(Value to find, 1D range to look in, what type of search)
You already know you are going to try and match your shift column so that will be your look up value, and the range to look in will be your column headers. The type of search you will want in this case is an exact match which is represented by 0. That means your MATCH formula will look like:
MATCH($I2,$B$1:$E$1,0)
Now to combine the various pieces, throw the MATCH formula into your INDEX and replace the "SPECIFIC COLUMN...". Your INDEX will now look like:
INDEX($B$2:$E$4,0,MATCH($I2,$B$1:$E$1,0))
And the formula above can now replace the XXX in your COUNTIFS formula and you will get:
=COUNTIFS($A$2:$A$4,">="&$G2,$A$2:$A$4,"<="&$H2,INDEX($B$2:$E$4,0,MATCH($I2,$B$1:$E$1,0)),J$1)
Place the above formula in J2 and copy the cell down and to the right.
In L2 use one of the two formulas to get the total of D and N in the date range:
=SUM(J2:K2)
OR
=J2+K2
Now to get your formula all in one cell, look at the second formula above. You can simply go to the contents of cell J2 and copy the entire formula. Then edit cell L2 and replace the cell reference for for J2 with the copied formula. Repeat the process by copy formula in K2 and replacing the reference to K2 in L2. You will wind up with a formula that looks like:
=COUNTIFS($A$2:$A$4,">="&$G2,$A$2:$A$4,"<="&$H2,INDEX($B$2:$E$4,0,MATCH($I2,$B$1:$E$1,0)),J$1)+COUNTIFS($A$2:$A$4,">="&$G2,$A$2:$A$4,"<="&$H2,INDEX($B$2:$E$4,0,MATCH($I2,$B$1:$E$1,0)),K$1)
Much longer and harder to read which is why I recommend breaking the formula down into its parts for D and N separately.
Now as an alternate method you could use SUMPRODUCT and get into array operations. Your SUMPRODUCT formula to place in I2 and copy down and right could be:
=SUMPRODUCT(($A$2:$A$4>=$G2)*($A$2:$A$4<=$H2)*(INDEX($B$2:$E$4,0,MATCH($I2,$B$1:$E$1,0))=J$1))
I have a spreadsheet that I track my hours. Each cell initially is populated with a formula, i.e. =IF(WORKDAY(B24-1,1,holidays2019)=B24,OFFSET(C24,-1,2),0)
and then as the month progresses I enter my actual time.
In the following excerpt all values through 5/10/2019 are entered.
The formula =SUMIF(C5:C19,NOT(ISFORMULA(C5:C19))) shows zero. I do not understand why this does not work.
I appreciate any help! Column B in my spreadsheet corresponds to the dates shown below and Column C to the time entries.
Expected Result: 48.9
=SUMPRODUCT(J6:J20,--NOT(ISFORMULA(J6:J20)))
The key to this solution is the -- in front of the NOT(). A boolean that is processed by a math operator gets converted to 1 or 0. --, +0, -0, *1, /1 would have all worked to do the conversion. So now you wind up with an array of values you may want to sum being multiplied by an array of 1 and 0 to indicate the ones you want. The 1 are manual entry and the 0 are your formulas entries.
Now SUMPRODUCT performs array like calculations. As a result avoid using full column/row references inside it or you will wind up with a lot of excess calculations. Adjust the ranges in the answer to suit your needs.
Here's the MSDN definition of the Criteria in =SUMIF
criteria Required. The criteria in the form of a number, expression,
a cell reference, text, or a function that defines which cells will be
added. For example, criteria can be expressed as 32, ">32", B5, "32",
"apples", or TODAY().
Important: Any text criteria or any criteria that includes logical or
mathematical symbols must be enclosed in double quotation marks (").
If the criteria is numeric, double quotation marks are not required.
So, the reason, why your SUMIF returns 0 is, because none of the cells match the criteria, as they return a number and meanwhile they expect FALSE
Another issue here being, that the ISFORMULA will return TRUE, even when a range contains a single formula while all the rest has none. So basically you need to drag the formula down for each cell individually and sum them up only when a value is TRUE
Starting from cell D1:
=ISFORMULA(B1)
And then you can simply sum them up with the formula you provided.
=SUMIF(D1:D16,TRUE,C1:C16)
Obviously, you can hide the column D to make it more aesthetically pleasing.
Your formula fails because the criteria you're matching against, is TRUE/FALSE. Obviously the values in C5:C19 don't contain any booleans, so the sum is 0.
To solve this, you can add the correct criteria in cell D5 and below: =ISFORMULA(C5)
Then use =SUMIF(D5:D19,FALSE,C5:C19) to sum the values in column C.
I am trying to find a function that will return the number of cells within a given range that have a number in them. I want to count the number of responses that people gave, irregardless of the value they entered in the cell.
How do I do this?
If you are looking for a number of cells containing numeric values, then COUNT() function is what you're looking for:
=COUNT(A1:D6)
If you are looking number of cells with non-blank values (numeric or otherwise), then COUNTA() is the right function:
=COUNTA(A1:D6)
The last formula works only if none of the cells have empty strings as values (i.e. none of the cells in the range have ="" or something equivalent in them). If that is the case, then this formula should be used instead:
=SUMPRODUCT((E7:G10<>"") * 1)
You can use the LEN function to find the length of the input of a cell, and then test if it's greater than zero or not.
=LEN(A1)>0
You have to use count to count the number of numbers:
=COUNT(Your_range)
Count will not count the number of cells that do not have a number (but those don't count do they?)