How to delete all cells that do not contain specific values (in VBA/Excel) - excel

I fully didn't understand how to follow the answer in vba deleting rows that do not contain set values defined in range (I need to use VBA for this). From what I gathered, i need to specify an array, then use some if then stuff.
In my case, I want to create something that will search just a specified column and delete all values that do not contain specific letters/numbers. 1,2,3,4,5,s,f,p,a,b,c,o are the numbers/letters i want to keep. Cells which do not contain these values (even 11 or 1s should be deleted), I want only to delete the cell (not the whole row) and shift the cells below it up (i believe you can do this with the default .delete command).
For example my columns look like this:
p
a
1
2
5
s
f
s
8
31
4
f
I want to screen my data so that all blank cells and all cells which do not contain the numbers or letter mentioned above (e.g. 31 and 8 in this case) are automatically deleted.
Thanks for your help!

Sub Tester()
Dim sKeep As String, x As Long
Dim rngSearch As Range, c As Range
'C1:C5 has values to keep
sKeep = Chr(0) & Join(Application.Transpose(Range("C1:C5").Value), _
Chr(0)) & Chr(0)
Set rngSearch = Range("A1:A100")
For x = rngSearch.Cells.Count To 1 Step -1
Set c = rngSearch.Cells(x)
If InStr(sKeep, Chr(0) & c.Value & Chr(0)) = 0 Then
c.Delete shift:=xlShiftUp
End If
Next x
End Sub

This will do
Sub Main()
Dim dontDelete
dontDelete = Array("1", "2", "3", "4", "5", "s", "f", "p", "a", "b", "c", "o")
Dim i As Long, j As Long
Dim isThere As Boolean
For i = Range("A" & Rows.Count).End(xlUp).Row To 1 Step -1
For j = LBound(dontDelete) To UBound(dontDelete)
If StrComp(Range("A" & i), dontDelete(j), vbTextCompare) = 0 Then
isThere = True
End If
Next j
If Not isThere Then
Range("A" & i).Delete shift:=xlUp
End If
isThere = False
Next i
End Sub

Sub DeleteValues()
Dim x As Integer
Dim i As Integer
Dim Arr(1 To 3) As String
Arr(1) = "1"
Arr(2) = "2"
Arr(3) = "3"
Range("A1").Select
For x = 1 To 10
For i = 1 To 3
If ActiveCell.Value = Arr(i) Then
ActiveCell.Delete
End If
Next i
ActiveCell.Offset(1, 0).Select
Next x
End Sub
This will loop through range("a1:a10") and delete any cell where the value = any of the array values (1,2,3)
You should hopefully be able to work with this code and suit it to your needs?

Another way :) Which doesn't delete the cells in a loop.
Option Explicit
Sub Sample()
Dim ws As Worksheet
Dim rngDEL As Range
Dim strDel As String
Dim arrDel
Dim i As Long
strDel = "1,11,Blah" '<~~ etc... You can pick this from a range as well
arrDel = Split(strDel, ",")
Set ws = ThisWorkbook.Sheets("Sheet1")
With ws.Columns(1) '<~~ Change this to the relevant column
For i = LBound(arrDel) To UBound(arrDel)
.Replace What:=arrDel(i), Replacement:="", LookAt:=xlWhole, SearchOrder:= _
xlByRows, MatchCase:=False, SearchFormat:=False, ReplaceFormat:=False
Next i
On Error Resume Next
Set rngDEL = .Cells.SpecialCells(xlCellTypeBlanks)
On Error GoTo 0
If Not rngDEL Is Nothing Then rngDEL.Delete Shift:=xlShiftUp
End With
End Sub

Related

filterout multiple value from table using vba [duplicate]

I have 8 variables in column A, 1,2,3,4,5 and A, B, C.
My aim is to filter out A, B, C and display only 1-5.
I can do this using the following code:
My_Range.AutoFilter Field:=1, Criteria1:=Array("1", "2", "3","4","5"), _
Operator:=xlFilterValues
But what the code does is it filters variables 1 to 5 and displays them.
I want to do the opposite, but yielding the same result, by filtering out A, B, C and showing variables 1 to 5
I tried this code:
My_Range.AutoFilter Field:=1, Criteria1:=Array("<>A", "<>B", "<>C"), _
Operator:=xlFilterValues
But it did not work.
Why cant I use this code ?
It gives this error:
Run time error 1004 autofilter method of range class failed
How can I perform this?
I think (from experimenting - MSDN is unhelpful here) that there is no direct way of doing this. Setting Criteria1 to an Array is equivalent to using the tick boxes in the dropdown - as you say it will only filter a list based on items that match one of those in the array.
Interestingly, if you have the literal values "<>A" and "<>B" in the list and filter on these the macro recorder comes up with
Range.AutoFilter Field:=1, Criteria1:="=<>A", Operator:=xlOr, Criteria2:="=<>B"
which works. But if you then have the literal value "<>C" as well and you filter for all three (using tick boxes) while recording a macro, the macro recorder replicates precisely your code which then fails with an error. I guess I'd call that a bug - there are filters you can do using the UI which you can't do with VBA.
Anyway, back to your problem. It is possible to filter values not equal to some criteria, but only up to two values which doesn't work for you:
Range("$A$1:$A$9").AutoFilter Field:=1, Criteria1:="<>A", Criteria2:="<>B", Operator:=xlAnd
There are a couple of workarounds possible depending on the exact problem:
Use a "helper column" with a formula in column B and then filter on that - e.g. =ISNUMBER(A2) or =NOT(A2="A", A2="B", A2="C") then filter on TRUE
If you can't add a column, use autofilter with Criteria1:=">-65535" (or a suitable number lower than any you expect) which will filter out non-numeric values - assuming this is what you want
Write a VBA sub to hide rows (not exactly the same as an autofilter but it may suffice depending on your needs).
For example:
Public Sub hideABCRows(rangeToFilter As Range)
Dim oCurrentCell As Range
On Error GoTo errHandler
Application.ScreenUpdating = False
For Each oCurrentCell In rangeToFilter.Cells
If oCurrentCell.Value = "A" Or oCurrentCell.Value = "B" Or oCurrentCell.Value = "C" Then
oCurrentCell.EntireRow.Hidden = True
End If
Next oCurrentCell
Application.ScreenUpdating = True
Exit Sub
errHandler:
Application.ScreenUpdating = True
End Sub
I don't have found any solution on Internet, so I have implemented one.
The Autofilter code with criteria is then
iColNumber = 1
Dim aFilterValueArray() As Variant
Call ConstructFilterValueArray(aFilterValueArray, iColNumber, Array("A", "B", "C"))
ActiveSheet.range(sRange).AutoFilter Field:=iColNumber _
, Criteria1:=aFilterValueArray _
, Operator:=xlFilterValues
In fact, the ConstructFilterValueArray() method (not function) get all distinct values that it found in a specific column and remove all values present in last argument.
The VBA code of this method is
'************************************************************
'* ConstructFilterValueArray()
'************************************************************
Sub ConstructFilterValueArray(a() As Variant, iCol As Integer, aRemoveArray As Variant)
Dim aValue As New Collection
Call GetDistinctColumnValue(aValue, iCol)
Call RemoveValueList(aValue, aRemoveArray)
Call CollectionToArray(a, aValue)
End Sub
'************************************************************
'* GetDistinctColumnValue()
'************************************************************
Sub GetDistinctColumnValue(ByRef aValue As Collection, iCol As Integer)
Dim sValue As String
iEmptyValueCount = 0
iLastRow = ActiveSheet.UsedRange.Rows.Count
Dim oSheet: Set oSheet = Sheets("X")
Sheets("Data")
.range(Cells(1, iCol), Cells(iLastRow, iCol)) _
.AdvancedFilter Action:=xlFilterCopy _
, CopyToRange:=oSheet.range("A1") _
, Unique:=True
iRow = 2
Do While True
sValue = Trim(oSheet.Cells(iRow, 1))
If sValue = "" Then
If iEmptyValueCount > 0 Then
Exit Do
End If
iEmptyValueCount = iEmptyValueCount + 1
End If
aValue.Add sValue
iRow = iRow + 1
Loop
End Sub
'************************************************************
'* RemoveValueList()
'************************************************************
Sub RemoveValueList(ByRef aValue As Collection, aRemoveArray As Variant)
For i = LBound(aRemoveArray) To UBound(aRemoveArray)
sValue = aRemoveArray(i)
iMax = aValue.Count
For j = iMax To 0 Step -1
If aValue(j) = sValue Then
aValue.Remove (j)
Exit For
End If
Next j
Next i
End Sub
'************************************************************
'* CollectionToArray()
'************************************************************
Sub CollectionToArray(a() As Variant, c As Collection)
iSize = c.Count - 1
ReDim a(iSize)
For i = 0 To iSize
a(i) = c.Item(i + 1)
Next
End Sub
This code can certainly be improved in returning an Array of String but working with Array in VBA is not easy.
CAUTION: this code work only if you define a sheet named X because CopyToRange parameter used in AdvancedFilter() need an Excel Range !
It's a shame that Microfsoft doesn't have implemented this solution in adding simply a new enum as xlNotFilterValues ! ... or xlRegexMatch !
Alternative using VBA's Filter function
As an innovative alternative to #schlebe 's recent answer, I tried to use the Filter function integrated in VBA, which allows to filter out a given search string setting the third argument to False. All "negative" search strings (e.g. A, B, C) are defined in an array. I read the criteria in column A to a datafield array and basicly execute a subsequent filtering (A - C) to filter these items out.
Code
Sub FilterOut()
Dim ws As Worksheet
Dim rng As Range, i As Integer, n As Long, v As Variant
' 1) define strings to be filtered out in array
Dim a() ' declare as array
a = Array("A", "B", "C") ' << filter out values
' 2) define your sheetname and range (e.g. criteria in column A)
Set ws = ThisWorkbook.Worksheets("FilterOut")
n = ws.Range("A" & ws.Rows.Count).End(xlUp).row
Set rng = ws.Range("A2:A" & n)
' 3) hide complete range rows temporarily
rng.EntireRow.Hidden = True
' 4) set range to a variant 2-dim datafield array
v = rng
' 5) code array items by appending row numbers
For i = 1 To UBound(v): v(i, 1) = v(i, 1) & "#" & i + 1: Next i
' 6) transform to 1-dim array and FILTER OUT the first search string, e.g. "A"
v = Filter(Application.Transpose(Application.Index(v, 0, 1)), a(0), False, False)
' 7) filter out each subsequent search string, i.e. "B" and "C"
For i = 1 To UBound(a): v = Filter(v, a(i), False, False): Next i
' 8) get coded row numbers via split function and unhide valid rows
For i = LBound(v) To UBound(v)
ws.Range("A" & Split(v(i) & "#", "#")(1)).EntireRow.Hidden = False
Next i
End Sub
An option using AutoFilter
Option Explicit
Public Sub FilterOutMultiple()
Dim ws As Worksheet, filterOut As Variant, toHide As Range
Set ws = ActiveSheet
If Application.WorksheetFunction.CountA(ws.Cells) = 0 Then Exit Sub 'Empty sheet
filterOut = Split("A B C D E F G")
Application.ScreenUpdating = False
With ws.UsedRange.Columns("A")
If ws.FilterMode Then .AutoFilter
.AutoFilter Field:=1, Criteria1:=filterOut, Operator:=xlFilterValues
With .SpecialCells(xlCellTypeVisible)
If .CountLarge > 1 Then Set toHide = .Cells 'Remember unwanted (A, B, and C)
End With
.AutoFilter
If Not toHide Is Nothing Then
toHide.Rows.Hidden = True 'Hide unwanted (A, B, and C)
.Cells(1).Rows.Hidden = False 'Unhide header
End If
End With
Application.ScreenUpdating = True
End Sub
Here an option using a list written on some range, populating an array that will be fiiltered. The information will be erased then the columns sorted.
Sub Filter_Out_Values()
'Automation to remove some codes from the list
Dim ws, ws1 As Worksheet
Dim myArray() As Variant
Dim x, lastrow As Long
Dim cell As Range
Set ws = Worksheets("List")
Set ws1 = Worksheets(8)
lastrow = ws.Cells(Application.Rows.Count, 1).End(xlUp).Row
'Go through the list of codes to exclude
For Each cell In ws.Range("A2:A" & lastrow)
If cell.Offset(0, 2).Value = "X" Then 'If the Code is associated with "X"
ReDim Preserve myArray(x) 'Initiate array
myArray(x) = CStr(cell.Value) 'Populate the array with the code
x = x + 1 'Increase array capacity
ReDim Preserve myArray(x) 'Redim array
End If
Next cell
lastrow = ws1.Cells(Application.Rows.Count, 1).End(xlUp).Row
ws1.Range("C2:C" & lastrow).AutoFilter field:=3, Criteria1:=myArray, Operator:=xlFilterValues
ws1.Range("A2:Z" & lastrow).SpecialCells(xlCellTypeVisible).ClearContents
ws1.Range("A2:Z" & lastrow).AutoFilter field:=3
'Sort columns
lastrow = ws1.Cells(Application.Rows.Count, 1).End(xlUp).Row
'Sort with 2 criteria
With ws1.Range("A1:Z" & lastrow)
.Resize(lastrow).Sort _
key1:=ws1.Columns("B"), order1:=xlAscending, DataOption1:=xlSortNormal, _
key2:=ws1.Columns("D"), order1:=xlAscending, DataOption1:=xlSortNormal, _
Header:=xlYes, MatchCase:=False, Orientation:=xlTopToBottom, SortMethod:=xlPinYin
End With
End Sub
This works for me:
This is a criteria over two fields/columns (9 and 10), this filters rows with values >0 on column 9 and rows with values 4, 7, and 8 on column 10. lastrow is the number of rows on the data section.
ActiveSheet.Range("$A$1:$O$" & lastrow).AutoFilter Field:=9, Criteria1:=">0", Operator:=xlAnd
ActiveSheet.Range("$A$1:$O$" & lastrow).AutoFilter Field:=10, Criteria1:=Arr("4","7","8"), Operator:=xlFilterValues
Okay, I solved it.
I've smashed my head about this problem several times over the years, but I've solved it.
All we need to do is look at all the values that are actually IN the filter range, and if they're not on the list of values we want to filter out, we add them to the "Filter For this item" list.
To note about this code:
I wrote this to act on multiple sheets, and I'm not going to change that as I'm at work and don't have time. I'm sure you can figure it out.
I don't think you need to work in Option base 1... But I am, so if you run into issues... might be that.
Despite how many hundreds of thousands of times it's checking and rechecking the same arrays, it's remarkably fast.
I'm sure there is a way to redim KeepArray, but I didn't have time to consider it.
Option Explicit
Option Base 1
Sub FilterTable()
Dim WS As Worksheet
Dim L As Long
Dim I As Long
Dim N As Long
Dim tbl As ListObject
Dim tblName As String
Dim filterArray
Dim SrcArray
Dim KeepArray(1 To 5000) ' you might be able to figure out a way to redim this easiely later on.. for now I'm just oversizing it.
N = 0
filterArray = Array("FilterMeOut007", _
"FilterMeOut006", _
"FilterMeOut005", _
"FilterMeOut004", _
"FilterMeOut003", _
"FilterMeOut002", _
"FilterMeOut001")
For Each WS In ThisWorkbook.Worksheets
Debug.Print WS.Name
If Left(WS.Name, 4) = "AR -" Then
With WS
tblName = Replace(WS.Name, " ", "_")
Set tbl = WS.ListObjects(tblName)
SrcArray = tbl.ListColumns(1).DataBodyRange
For I = 1 To UBound(SrcArray, 1)
If Not ExistsInArray(KeepArray, SrcArray(I, 1)) _
And Not ExistsInArray(filterArray, SrcArray(I, 1)) Then
N = N + 1
KeepArray(N) = SrcArray(I, 1)
End If
Next I
tbl.DataBodyRange.AutoFilter Field:=1, Criteria1:=KeepArray, Operator:=xlFilterValues
End With
End If
Next WS
End Sub
Function ExistsInArray(arr, Val) As Boolean
Dim I As Long
ExistsInArray = False
For I = LBound(arr) To UBound(arr)
If arr(I) = Val Then
ExistsInArray = True
Exit Function
End If
Next I
End Function
Please let me know if you run into any errors with this as I'd like to stress test and debug it as much as possible in the future to make it as portable as possible. I picture using it a lot.
Please check this one for filtering out values in a range; It works.
Selection.AutoFilter field:=33, Criteria1:="<>Array(IN1R,IN2R,INDA)", Operator:=xlFilterValues
Actually, the above code did not work. Hence I give a loop to hide the entire row whenever the active cell has the value that I am searching for.
For each cell in selection
If cell.value = “IN1R” or cell.value = “INR2” or cell.value = “INDA” then
Else
Activecell.Entirerow.Hidden = True
End if
Next

Highlighting Values In Column to Column Comparison using VBA

I am attempting to compare two columns in two separate sheets, each column contains data that is a string. My issue is that there is data in one column that is identical to the other in separate rows; therefore I have to check the entire column for the data before moving to the next. I am very inexperienced with VBA and am trying to make one portion of my job easier rather than comparing the columns by hand. I have piece wised the following code from research and trial and error. I am able to get the entire Column searched in my first Sheet, but only one value is being highlighted on the second sheet and then it is returning a value of "True" in the first column. I am unsure where I have gone wrong, any help is greatly appreciated!
Sub Better_Work_This_Time()
Dim FindString As String
Dim Rng As Range
ActiveCell = Sheets("Last Week").Range("A2").Activate
FindString = ActiveCell
Dim County As Integer
Count = Cells.CurrentRegion.rows.Count
For i = 2 To County
If Trim(FindString) <> "" Then
With Sheets("Current Week").Range("A:A")
Set Rng = .Find(What:=FindString, After:=.Cells(.Cells.Count), LookIn:=xlValues, LookAt:=xlWhole, SearchOrder:=xlByRows, SearchDirection:=xlNext, MatchCase:=True)
If Not Rng Is Nothing Then
ActiveCell.Font.Color = vbBlue
End If
End With
End If
If IsEmpty(FindString) Then
FindString = False
End If
ActiveCell.Offset(1, 0).Select
i = i + 1
Next
End Sub
Without using ActiveCell and using Match instead of Find.
Option Explicit
Sub Does_Work_This_Time()
Dim wb As Workbook, wsLast As Worksheet, wsCurrent As Worksheet
Dim FindString As String, ar, v
Dim LastRow As Long, i As Long, n As Long
Set wb = ThisWorkbook
' put current week values into array
Set wsCurrent = wb.Sheets("Current Week")
With wsCurrent
LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row
ar = .Range("A2:A" & LastRow).Value2
End With
' scan last week matching current week
Set wsLast = wb.Sheets("Last Week")
With wsLast
.Columns(1).Interior.Color = xlNone
LastRow = .Cells(.Rows.Count, "A").End(xlUp).Row
For i = 2 To LastRow
FindString = Trim(.Cells(i, "A"))
If Len(FindString) > 0 Then
v = Application.Match(FindString, ar, 0)
If IsError(v) Then
'no match
ElseIf ar(v, 1) = FindString Then ' case match
.Cells(i, "A").Interior.Color = RGB(128, 255, 128) ' light green
n = n + 1
End If
End If
Next
End With
MsgBox n & " rows matched"
End Sub

AutoFilter rows when multiple columns are 0 in VBA [duplicate]

I have 8 variables in column A, 1,2,3,4,5 and A, B, C.
My aim is to filter out A, B, C and display only 1-5.
I can do this using the following code:
My_Range.AutoFilter Field:=1, Criteria1:=Array("1", "2", "3","4","5"), _
Operator:=xlFilterValues
But what the code does is it filters variables 1 to 5 and displays them.
I want to do the opposite, but yielding the same result, by filtering out A, B, C and showing variables 1 to 5
I tried this code:
My_Range.AutoFilter Field:=1, Criteria1:=Array("<>A", "<>B", "<>C"), _
Operator:=xlFilterValues
But it did not work.
Why cant I use this code ?
It gives this error:
Run time error 1004 autofilter method of range class failed
How can I perform this?
I think (from experimenting - MSDN is unhelpful here) that there is no direct way of doing this. Setting Criteria1 to an Array is equivalent to using the tick boxes in the dropdown - as you say it will only filter a list based on items that match one of those in the array.
Interestingly, if you have the literal values "<>A" and "<>B" in the list and filter on these the macro recorder comes up with
Range.AutoFilter Field:=1, Criteria1:="=<>A", Operator:=xlOr, Criteria2:="=<>B"
which works. But if you then have the literal value "<>C" as well and you filter for all three (using tick boxes) while recording a macro, the macro recorder replicates precisely your code which then fails with an error. I guess I'd call that a bug - there are filters you can do using the UI which you can't do with VBA.
Anyway, back to your problem. It is possible to filter values not equal to some criteria, but only up to two values which doesn't work for you:
Range("$A$1:$A$9").AutoFilter Field:=1, Criteria1:="<>A", Criteria2:="<>B", Operator:=xlAnd
There are a couple of workarounds possible depending on the exact problem:
Use a "helper column" with a formula in column B and then filter on that - e.g. =ISNUMBER(A2) or =NOT(A2="A", A2="B", A2="C") then filter on TRUE
If you can't add a column, use autofilter with Criteria1:=">-65535" (or a suitable number lower than any you expect) which will filter out non-numeric values - assuming this is what you want
Write a VBA sub to hide rows (not exactly the same as an autofilter but it may suffice depending on your needs).
For example:
Public Sub hideABCRows(rangeToFilter As Range)
Dim oCurrentCell As Range
On Error GoTo errHandler
Application.ScreenUpdating = False
For Each oCurrentCell In rangeToFilter.Cells
If oCurrentCell.Value = "A" Or oCurrentCell.Value = "B" Or oCurrentCell.Value = "C" Then
oCurrentCell.EntireRow.Hidden = True
End If
Next oCurrentCell
Application.ScreenUpdating = True
Exit Sub
errHandler:
Application.ScreenUpdating = True
End Sub
I don't have found any solution on Internet, so I have implemented one.
The Autofilter code with criteria is then
iColNumber = 1
Dim aFilterValueArray() As Variant
Call ConstructFilterValueArray(aFilterValueArray, iColNumber, Array("A", "B", "C"))
ActiveSheet.range(sRange).AutoFilter Field:=iColNumber _
, Criteria1:=aFilterValueArray _
, Operator:=xlFilterValues
In fact, the ConstructFilterValueArray() method (not function) get all distinct values that it found in a specific column and remove all values present in last argument.
The VBA code of this method is
'************************************************************
'* ConstructFilterValueArray()
'************************************************************
Sub ConstructFilterValueArray(a() As Variant, iCol As Integer, aRemoveArray As Variant)
Dim aValue As New Collection
Call GetDistinctColumnValue(aValue, iCol)
Call RemoveValueList(aValue, aRemoveArray)
Call CollectionToArray(a, aValue)
End Sub
'************************************************************
'* GetDistinctColumnValue()
'************************************************************
Sub GetDistinctColumnValue(ByRef aValue As Collection, iCol As Integer)
Dim sValue As String
iEmptyValueCount = 0
iLastRow = ActiveSheet.UsedRange.Rows.Count
Dim oSheet: Set oSheet = Sheets("X")
Sheets("Data")
.range(Cells(1, iCol), Cells(iLastRow, iCol)) _
.AdvancedFilter Action:=xlFilterCopy _
, CopyToRange:=oSheet.range("A1") _
, Unique:=True
iRow = 2
Do While True
sValue = Trim(oSheet.Cells(iRow, 1))
If sValue = "" Then
If iEmptyValueCount > 0 Then
Exit Do
End If
iEmptyValueCount = iEmptyValueCount + 1
End If
aValue.Add sValue
iRow = iRow + 1
Loop
End Sub
'************************************************************
'* RemoveValueList()
'************************************************************
Sub RemoveValueList(ByRef aValue As Collection, aRemoveArray As Variant)
For i = LBound(aRemoveArray) To UBound(aRemoveArray)
sValue = aRemoveArray(i)
iMax = aValue.Count
For j = iMax To 0 Step -1
If aValue(j) = sValue Then
aValue.Remove (j)
Exit For
End If
Next j
Next i
End Sub
'************************************************************
'* CollectionToArray()
'************************************************************
Sub CollectionToArray(a() As Variant, c As Collection)
iSize = c.Count - 1
ReDim a(iSize)
For i = 0 To iSize
a(i) = c.Item(i + 1)
Next
End Sub
This code can certainly be improved in returning an Array of String but working with Array in VBA is not easy.
CAUTION: this code work only if you define a sheet named X because CopyToRange parameter used in AdvancedFilter() need an Excel Range !
It's a shame that Microfsoft doesn't have implemented this solution in adding simply a new enum as xlNotFilterValues ! ... or xlRegexMatch !
Alternative using VBA's Filter function
As an innovative alternative to #schlebe 's recent answer, I tried to use the Filter function integrated in VBA, which allows to filter out a given search string setting the third argument to False. All "negative" search strings (e.g. A, B, C) are defined in an array. I read the criteria in column A to a datafield array and basicly execute a subsequent filtering (A - C) to filter these items out.
Code
Sub FilterOut()
Dim ws As Worksheet
Dim rng As Range, i As Integer, n As Long, v As Variant
' 1) define strings to be filtered out in array
Dim a() ' declare as array
a = Array("A", "B", "C") ' << filter out values
' 2) define your sheetname and range (e.g. criteria in column A)
Set ws = ThisWorkbook.Worksheets("FilterOut")
n = ws.Range("A" & ws.Rows.Count).End(xlUp).row
Set rng = ws.Range("A2:A" & n)
' 3) hide complete range rows temporarily
rng.EntireRow.Hidden = True
' 4) set range to a variant 2-dim datafield array
v = rng
' 5) code array items by appending row numbers
For i = 1 To UBound(v): v(i, 1) = v(i, 1) & "#" & i + 1: Next i
' 6) transform to 1-dim array and FILTER OUT the first search string, e.g. "A"
v = Filter(Application.Transpose(Application.Index(v, 0, 1)), a(0), False, False)
' 7) filter out each subsequent search string, i.e. "B" and "C"
For i = 1 To UBound(a): v = Filter(v, a(i), False, False): Next i
' 8) get coded row numbers via split function and unhide valid rows
For i = LBound(v) To UBound(v)
ws.Range("A" & Split(v(i) & "#", "#")(1)).EntireRow.Hidden = False
Next i
End Sub
An option using AutoFilter
Option Explicit
Public Sub FilterOutMultiple()
Dim ws As Worksheet, filterOut As Variant, toHide As Range
Set ws = ActiveSheet
If Application.WorksheetFunction.CountA(ws.Cells) = 0 Then Exit Sub 'Empty sheet
filterOut = Split("A B C D E F G")
Application.ScreenUpdating = False
With ws.UsedRange.Columns("A")
If ws.FilterMode Then .AutoFilter
.AutoFilter Field:=1, Criteria1:=filterOut, Operator:=xlFilterValues
With .SpecialCells(xlCellTypeVisible)
If .CountLarge > 1 Then Set toHide = .Cells 'Remember unwanted (A, B, and C)
End With
.AutoFilter
If Not toHide Is Nothing Then
toHide.Rows.Hidden = True 'Hide unwanted (A, B, and C)
.Cells(1).Rows.Hidden = False 'Unhide header
End If
End With
Application.ScreenUpdating = True
End Sub
Here an option using a list written on some range, populating an array that will be fiiltered. The information will be erased then the columns sorted.
Sub Filter_Out_Values()
'Automation to remove some codes from the list
Dim ws, ws1 As Worksheet
Dim myArray() As Variant
Dim x, lastrow As Long
Dim cell As Range
Set ws = Worksheets("List")
Set ws1 = Worksheets(8)
lastrow = ws.Cells(Application.Rows.Count, 1).End(xlUp).Row
'Go through the list of codes to exclude
For Each cell In ws.Range("A2:A" & lastrow)
If cell.Offset(0, 2).Value = "X" Then 'If the Code is associated with "X"
ReDim Preserve myArray(x) 'Initiate array
myArray(x) = CStr(cell.Value) 'Populate the array with the code
x = x + 1 'Increase array capacity
ReDim Preserve myArray(x) 'Redim array
End If
Next cell
lastrow = ws1.Cells(Application.Rows.Count, 1).End(xlUp).Row
ws1.Range("C2:C" & lastrow).AutoFilter field:=3, Criteria1:=myArray, Operator:=xlFilterValues
ws1.Range("A2:Z" & lastrow).SpecialCells(xlCellTypeVisible).ClearContents
ws1.Range("A2:Z" & lastrow).AutoFilter field:=3
'Sort columns
lastrow = ws1.Cells(Application.Rows.Count, 1).End(xlUp).Row
'Sort with 2 criteria
With ws1.Range("A1:Z" & lastrow)
.Resize(lastrow).Sort _
key1:=ws1.Columns("B"), order1:=xlAscending, DataOption1:=xlSortNormal, _
key2:=ws1.Columns("D"), order1:=xlAscending, DataOption1:=xlSortNormal, _
Header:=xlYes, MatchCase:=False, Orientation:=xlTopToBottom, SortMethod:=xlPinYin
End With
End Sub
This works for me:
This is a criteria over two fields/columns (9 and 10), this filters rows with values >0 on column 9 and rows with values 4, 7, and 8 on column 10. lastrow is the number of rows on the data section.
ActiveSheet.Range("$A$1:$O$" & lastrow).AutoFilter Field:=9, Criteria1:=">0", Operator:=xlAnd
ActiveSheet.Range("$A$1:$O$" & lastrow).AutoFilter Field:=10, Criteria1:=Arr("4","7","8"), Operator:=xlFilterValues
Okay, I solved it.
I've smashed my head about this problem several times over the years, but I've solved it.
All we need to do is look at all the values that are actually IN the filter range, and if they're not on the list of values we want to filter out, we add them to the "Filter For this item" list.
To note about this code:
I wrote this to act on multiple sheets, and I'm not going to change that as I'm at work and don't have time. I'm sure you can figure it out.
I don't think you need to work in Option base 1... But I am, so if you run into issues... might be that.
Despite how many hundreds of thousands of times it's checking and rechecking the same arrays, it's remarkably fast.
I'm sure there is a way to redim KeepArray, but I didn't have time to consider it.
Option Explicit
Option Base 1
Sub FilterTable()
Dim WS As Worksheet
Dim L As Long
Dim I As Long
Dim N As Long
Dim tbl As ListObject
Dim tblName As String
Dim filterArray
Dim SrcArray
Dim KeepArray(1 To 5000) ' you might be able to figure out a way to redim this easiely later on.. for now I'm just oversizing it.
N = 0
filterArray = Array("FilterMeOut007", _
"FilterMeOut006", _
"FilterMeOut005", _
"FilterMeOut004", _
"FilterMeOut003", _
"FilterMeOut002", _
"FilterMeOut001")
For Each WS In ThisWorkbook.Worksheets
Debug.Print WS.Name
If Left(WS.Name, 4) = "AR -" Then
With WS
tblName = Replace(WS.Name, " ", "_")
Set tbl = WS.ListObjects(tblName)
SrcArray = tbl.ListColumns(1).DataBodyRange
For I = 1 To UBound(SrcArray, 1)
If Not ExistsInArray(KeepArray, SrcArray(I, 1)) _
And Not ExistsInArray(filterArray, SrcArray(I, 1)) Then
N = N + 1
KeepArray(N) = SrcArray(I, 1)
End If
Next I
tbl.DataBodyRange.AutoFilter Field:=1, Criteria1:=KeepArray, Operator:=xlFilterValues
End With
End If
Next WS
End Sub
Function ExistsInArray(arr, Val) As Boolean
Dim I As Long
ExistsInArray = False
For I = LBound(arr) To UBound(arr)
If arr(I) = Val Then
ExistsInArray = True
Exit Function
End If
Next I
End Function
Please let me know if you run into any errors with this as I'd like to stress test and debug it as much as possible in the future to make it as portable as possible. I picture using it a lot.
Please check this one for filtering out values in a range; It works.
Selection.AutoFilter field:=33, Criteria1:="<>Array(IN1R,IN2R,INDA)", Operator:=xlFilterValues
Actually, the above code did not work. Hence I give a loop to hide the entire row whenever the active cell has the value that I am searching for.
For each cell in selection
If cell.value = “IN1R” or cell.value = “INR2” or cell.value = “INDA” then
Else
Activecell.Entirerow.Hidden = True
End if
Next

How do I replace all the blanks within specific columns to a specified string?

I am working with the following VBA code, with summarizes some survey results :
Sub Main()
ReplaceBlanks
Multi_FindReplace
End Sub
Sub ReplaceBlanks()
Dim ws As Worksheet
Dim lastrow As Long
Dim rng As Range
Set ws = Sheets("Refined")
lastrow = ws.Cells(ws.Rows.Count, 1).End(xlUp).Row
For i = 2 To lastrow
If WorksheetFunction.CountA(ws.Range(ws.Cells(i, 17), ws.Cells(i, 21))) = 0 Then
If Not rng Is Nothing Then
Set rng = Union(ws.Cells(i, 1), rng)
Else
Set rng = ws.Cells(i, 1)
End If
End If
Next i
rng.EntireRow.Delete
End Sub
Sub Multi_FindReplace()
'PURPOSE: Find & Replace a list of text/values throughout entire workbook
'SOURCE: www.TheSpreadsheetGuru.com/the-code-vault
Dim fndList As Variant
Dim rplcList As Variant
Dim x As Long
fndList = Array("Mostly satisfied", "Completely satisfied", "N/A", "Not at all satisfied")
rplcList = Array("Satisfied", "Satisfied", "Satisfied", "Not satisfied")
Set sht = ActiveWorkbook.Sheets("Refined")
'Loop through each item in Array lists
For x = LBound(fndList) To UBound(fndList)
'Loop through each worksheet in ActiveWorkbook
sht.Cells.Replace What:=fndList(x), Replacement:=rplcList(x), _
LookAt:=xlPart, SearchOrder:=xlByRows, MatchCase:=False, _
SearchFormat:=False, ReplaceFormat:=False
Next x
End Sub
This code produces output that shows only the phrases "Satisfied" or "Not Satisfied." The picture below shows how it look :
However, when it's finished it also shows some blank cells, which I would like to also say "Satisfied " ( but we only want to do this after removing the empty lines where survey respondents didn't answer any question at all (this is accomplished already by the "ReplaceBlanks" sub-function ) .
The blank cells I want to focus on are only those that are in columns Q3 to U3 , then W3 to Z3 , and finally AB3 to AC3 downward ( i.e I don't know how many rows there will be in those columns, but at least one and starting at row 3. )
I am not sure about how to focus only on those 3 groups of columns, but I tried the following code on the first group :
Sub dural()
Dim r As Range, LastRow As Long
LastRow = Cells(Rows.Count, 2).End(xlUp).Row
For Each r In Range("Q3:U19" & LastRow)
If r.Text = "" Then r.Value = "Satisfied"
Next r
End Sub
but this one put "Satisfied" in an extra thousand rows below the group which I needed !!
Any tips appreciated, thanks
try this:
Sub dural()
With Sheets("Refined")
Intersect(.UsedRange, .Range("Q:U, W:Z, AB:AC")).SpecialCells(xlCellTypeBlanks).Value = "Satisfied"
End With
End Sub
BTW: "Q3:U19" & LastRow is bound to return some "Q3:Q19xxx" address, with xxx being equal to LastRow...

filter out multiple criteria using excel vba

I have 8 variables in column A, 1,2,3,4,5 and A, B, C.
My aim is to filter out A, B, C and display only 1-5.
I can do this using the following code:
My_Range.AutoFilter Field:=1, Criteria1:=Array("1", "2", "3","4","5"), _
Operator:=xlFilterValues
But what the code does is it filters variables 1 to 5 and displays them.
I want to do the opposite, but yielding the same result, by filtering out A, B, C and showing variables 1 to 5
I tried this code:
My_Range.AutoFilter Field:=1, Criteria1:=Array("<>A", "<>B", "<>C"), _
Operator:=xlFilterValues
But it did not work.
Why cant I use this code ?
It gives this error:
Run time error 1004 autofilter method of range class failed
How can I perform this?
I think (from experimenting - MSDN is unhelpful here) that there is no direct way of doing this. Setting Criteria1 to an Array is equivalent to using the tick boxes in the dropdown - as you say it will only filter a list based on items that match one of those in the array.
Interestingly, if you have the literal values "<>A" and "<>B" in the list and filter on these the macro recorder comes up with
Range.AutoFilter Field:=1, Criteria1:="=<>A", Operator:=xlOr, Criteria2:="=<>B"
which works. But if you then have the literal value "<>C" as well and you filter for all three (using tick boxes) while recording a macro, the macro recorder replicates precisely your code which then fails with an error. I guess I'd call that a bug - there are filters you can do using the UI which you can't do with VBA.
Anyway, back to your problem. It is possible to filter values not equal to some criteria, but only up to two values which doesn't work for you:
Range("$A$1:$A$9").AutoFilter Field:=1, Criteria1:="<>A", Criteria2:="<>B", Operator:=xlAnd
There are a couple of workarounds possible depending on the exact problem:
Use a "helper column" with a formula in column B and then filter on that - e.g. =ISNUMBER(A2) or =NOT(A2="A", A2="B", A2="C") then filter on TRUE
If you can't add a column, use autofilter with Criteria1:=">-65535" (or a suitable number lower than any you expect) which will filter out non-numeric values - assuming this is what you want
Write a VBA sub to hide rows (not exactly the same as an autofilter but it may suffice depending on your needs).
For example:
Public Sub hideABCRows(rangeToFilter As Range)
Dim oCurrentCell As Range
On Error GoTo errHandler
Application.ScreenUpdating = False
For Each oCurrentCell In rangeToFilter.Cells
If oCurrentCell.Value = "A" Or oCurrentCell.Value = "B" Or oCurrentCell.Value = "C" Then
oCurrentCell.EntireRow.Hidden = True
End If
Next oCurrentCell
Application.ScreenUpdating = True
Exit Sub
errHandler:
Application.ScreenUpdating = True
End Sub
I don't have found any solution on Internet, so I have implemented one.
The Autofilter code with criteria is then
iColNumber = 1
Dim aFilterValueArray() As Variant
Call ConstructFilterValueArray(aFilterValueArray, iColNumber, Array("A", "B", "C"))
ActiveSheet.range(sRange).AutoFilter Field:=iColNumber _
, Criteria1:=aFilterValueArray _
, Operator:=xlFilterValues
In fact, the ConstructFilterValueArray() method (not function) get all distinct values that it found in a specific column and remove all values present in last argument.
The VBA code of this method is
'************************************************************
'* ConstructFilterValueArray()
'************************************************************
Sub ConstructFilterValueArray(a() As Variant, iCol As Integer, aRemoveArray As Variant)
Dim aValue As New Collection
Call GetDistinctColumnValue(aValue, iCol)
Call RemoveValueList(aValue, aRemoveArray)
Call CollectionToArray(a, aValue)
End Sub
'************************************************************
'* GetDistinctColumnValue()
'************************************************************
Sub GetDistinctColumnValue(ByRef aValue As Collection, iCol As Integer)
Dim sValue As String
iEmptyValueCount = 0
iLastRow = ActiveSheet.UsedRange.Rows.Count
Dim oSheet: Set oSheet = Sheets("X")
Sheets("Data")
.range(Cells(1, iCol), Cells(iLastRow, iCol)) _
.AdvancedFilter Action:=xlFilterCopy _
, CopyToRange:=oSheet.range("A1") _
, Unique:=True
iRow = 2
Do While True
sValue = Trim(oSheet.Cells(iRow, 1))
If sValue = "" Then
If iEmptyValueCount > 0 Then
Exit Do
End If
iEmptyValueCount = iEmptyValueCount + 1
End If
aValue.Add sValue
iRow = iRow + 1
Loop
End Sub
'************************************************************
'* RemoveValueList()
'************************************************************
Sub RemoveValueList(ByRef aValue As Collection, aRemoveArray As Variant)
For i = LBound(aRemoveArray) To UBound(aRemoveArray)
sValue = aRemoveArray(i)
iMax = aValue.Count
For j = iMax To 0 Step -1
If aValue(j) = sValue Then
aValue.Remove (j)
Exit For
End If
Next j
Next i
End Sub
'************************************************************
'* CollectionToArray()
'************************************************************
Sub CollectionToArray(a() As Variant, c As Collection)
iSize = c.Count - 1
ReDim a(iSize)
For i = 0 To iSize
a(i) = c.Item(i + 1)
Next
End Sub
This code can certainly be improved in returning an Array of String but working with Array in VBA is not easy.
CAUTION: this code work only if you define a sheet named X because CopyToRange parameter used in AdvancedFilter() need an Excel Range !
It's a shame that Microfsoft doesn't have implemented this solution in adding simply a new enum as xlNotFilterValues ! ... or xlRegexMatch !
Alternative using VBA's Filter function
As an innovative alternative to #schlebe 's recent answer, I tried to use the Filter function integrated in VBA, which allows to filter out a given search string setting the third argument to False. All "negative" search strings (e.g. A, B, C) are defined in an array. I read the criteria in column A to a datafield array and basicly execute a subsequent filtering (A - C) to filter these items out.
Code
Sub FilterOut()
Dim ws As Worksheet
Dim rng As Range, i As Integer, n As Long, v As Variant
' 1) define strings to be filtered out in array
Dim a() ' declare as array
a = Array("A", "B", "C") ' << filter out values
' 2) define your sheetname and range (e.g. criteria in column A)
Set ws = ThisWorkbook.Worksheets("FilterOut")
n = ws.Range("A" & ws.Rows.Count).End(xlUp).row
Set rng = ws.Range("A2:A" & n)
' 3) hide complete range rows temporarily
rng.EntireRow.Hidden = True
' 4) set range to a variant 2-dim datafield array
v = rng
' 5) code array items by appending row numbers
For i = 1 To UBound(v): v(i, 1) = v(i, 1) & "#" & i + 1: Next i
' 6) transform to 1-dim array and FILTER OUT the first search string, e.g. "A"
v = Filter(Application.Transpose(Application.Index(v, 0, 1)), a(0), False, False)
' 7) filter out each subsequent search string, i.e. "B" and "C"
For i = 1 To UBound(a): v = Filter(v, a(i), False, False): Next i
' 8) get coded row numbers via split function and unhide valid rows
For i = LBound(v) To UBound(v)
ws.Range("A" & Split(v(i) & "#", "#")(1)).EntireRow.Hidden = False
Next i
End Sub
An option using AutoFilter
Option Explicit
Public Sub FilterOutMultiple()
Dim ws As Worksheet, filterOut As Variant, toHide As Range
Set ws = ActiveSheet
If Application.WorksheetFunction.CountA(ws.Cells) = 0 Then Exit Sub 'Empty sheet
filterOut = Split("A B C D E F G")
Application.ScreenUpdating = False
With ws.UsedRange.Columns("A")
If ws.FilterMode Then .AutoFilter
.AutoFilter Field:=1, Criteria1:=filterOut, Operator:=xlFilterValues
With .SpecialCells(xlCellTypeVisible)
If .CountLarge > 1 Then Set toHide = .Cells 'Remember unwanted (A, B, and C)
End With
.AutoFilter
If Not toHide Is Nothing Then
toHide.Rows.Hidden = True 'Hide unwanted (A, B, and C)
.Cells(1).Rows.Hidden = False 'Unhide header
End If
End With
Application.ScreenUpdating = True
End Sub
Here an option using a list written on some range, populating an array that will be fiiltered. The information will be erased then the columns sorted.
Sub Filter_Out_Values()
'Automation to remove some codes from the list
Dim ws, ws1 As Worksheet
Dim myArray() As Variant
Dim x, lastrow As Long
Dim cell As Range
Set ws = Worksheets("List")
Set ws1 = Worksheets(8)
lastrow = ws.Cells(Application.Rows.Count, 1).End(xlUp).Row
'Go through the list of codes to exclude
For Each cell In ws.Range("A2:A" & lastrow)
If cell.Offset(0, 2).Value = "X" Then 'If the Code is associated with "X"
ReDim Preserve myArray(x) 'Initiate array
myArray(x) = CStr(cell.Value) 'Populate the array with the code
x = x + 1 'Increase array capacity
ReDim Preserve myArray(x) 'Redim array
End If
Next cell
lastrow = ws1.Cells(Application.Rows.Count, 1).End(xlUp).Row
ws1.Range("C2:C" & lastrow).AutoFilter field:=3, Criteria1:=myArray, Operator:=xlFilterValues
ws1.Range("A2:Z" & lastrow).SpecialCells(xlCellTypeVisible).ClearContents
ws1.Range("A2:Z" & lastrow).AutoFilter field:=3
'Sort columns
lastrow = ws1.Cells(Application.Rows.Count, 1).End(xlUp).Row
'Sort with 2 criteria
With ws1.Range("A1:Z" & lastrow)
.Resize(lastrow).Sort _
key1:=ws1.Columns("B"), order1:=xlAscending, DataOption1:=xlSortNormal, _
key2:=ws1.Columns("D"), order1:=xlAscending, DataOption1:=xlSortNormal, _
Header:=xlYes, MatchCase:=False, Orientation:=xlTopToBottom, SortMethod:=xlPinYin
End With
End Sub
This works for me:
This is a criteria over two fields/columns (9 and 10), this filters rows with values >0 on column 9 and rows with values 4, 7, and 8 on column 10. lastrow is the number of rows on the data section.
ActiveSheet.Range("$A$1:$O$" & lastrow).AutoFilter Field:=9, Criteria1:=">0", Operator:=xlAnd
ActiveSheet.Range("$A$1:$O$" & lastrow).AutoFilter Field:=10, Criteria1:=Arr("4","7","8"), Operator:=xlFilterValues
Okay, I solved it.
I've smashed my head about this problem several times over the years, but I've solved it.
All we need to do is look at all the values that are actually IN the filter range, and if they're not on the list of values we want to filter out, we add them to the "Filter For this item" list.
To note about this code:
I wrote this to act on multiple sheets, and I'm not going to change that as I'm at work and don't have time. I'm sure you can figure it out.
I don't think you need to work in Option base 1... But I am, so if you run into issues... might be that.
Despite how many hundreds of thousands of times it's checking and rechecking the same arrays, it's remarkably fast.
I'm sure there is a way to redim KeepArray, but I didn't have time to consider it.
Option Explicit
Option Base 1
Sub FilterTable()
Dim WS As Worksheet
Dim L As Long
Dim I As Long
Dim N As Long
Dim tbl As ListObject
Dim tblName As String
Dim filterArray
Dim SrcArray
Dim KeepArray(1 To 5000) ' you might be able to figure out a way to redim this easiely later on.. for now I'm just oversizing it.
N = 0
filterArray = Array("FilterMeOut007", _
"FilterMeOut006", _
"FilterMeOut005", _
"FilterMeOut004", _
"FilterMeOut003", _
"FilterMeOut002", _
"FilterMeOut001")
For Each WS In ThisWorkbook.Worksheets
Debug.Print WS.Name
If Left(WS.Name, 4) = "AR -" Then
With WS
tblName = Replace(WS.Name, " ", "_")
Set tbl = WS.ListObjects(tblName)
SrcArray = tbl.ListColumns(1).DataBodyRange
For I = 1 To UBound(SrcArray, 1)
If Not ExistsInArray(KeepArray, SrcArray(I, 1)) _
And Not ExistsInArray(filterArray, SrcArray(I, 1)) Then
N = N + 1
KeepArray(N) = SrcArray(I, 1)
End If
Next I
tbl.DataBodyRange.AutoFilter Field:=1, Criteria1:=KeepArray, Operator:=xlFilterValues
End With
End If
Next WS
End Sub
Function ExistsInArray(arr, Val) As Boolean
Dim I As Long
ExistsInArray = False
For I = LBound(arr) To UBound(arr)
If arr(I) = Val Then
ExistsInArray = True
Exit Function
End If
Next I
End Function
Please let me know if you run into any errors with this as I'd like to stress test and debug it as much as possible in the future to make it as portable as possible. I picture using it a lot.
Please check this one for filtering out values in a range; It works.
Selection.AutoFilter field:=33, Criteria1:="<>Array(IN1R,IN2R,INDA)", Operator:=xlFilterValues
Actually, the above code did not work. Hence I give a loop to hide the entire row whenever the active cell has the value that I am searching for.
For each cell in selection
If cell.value = “IN1R” or cell.value = “INR2” or cell.value = “INDA” then
Else
Activecell.Entirerow.Hidden = True
End if
Next

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