I am creating a spreadsheet which will be uploaded to a database and there needs to be strict validation.
I need to ensure that if cell A2 has text in it, then cells C2,D2,F2,G2 must have data.
I would like to do this with colour - if A2 has text then the other cells are highlighted red until they contain text, then the background colour changes back to white. (The cells listed are REQUIRED and must contain a value).
There will be about 1000+ rows in this spreadsheet and I have attempted this using the data validation but it would involve me going in row by row.
Data validation does not require you to do row by row, by default Excel seems to make it so (by fixing row and column with dollar signs), but that can be easily changed.
What you can do is create a formula in your conditional formatting for the top most row where you want this applied to, now get rid of the dollar signs in front of the row numbers in your formula and extend the range where this applies for to all the thousands of rows that you want it applied to.
formula in your case for C2 will be: =AND(LEN($A2)>0;LEN(C2)=0) this can be applied for C2:F2000 :
Or what you can do is specify this formula for C1 (=AND(LEN($A1)>0;LEN(C1)=0) ) and apply it to C:F.
No need for VBA.
Related
I'm trying to randomly highlight (change the cell colour) of four cells in the first Excel column. It is important the selections highlighted are only cells containing data as the size of the data set will vary.
The highlighted selections needs to be un-highlighted when the macro is run again to generate four new selections.
I have tried to brute force this with functions (RAND-RANK-XLOOKUP), but the outcome is messy and doesn't react to different sizes of data.
Highlighting the cells in a color is the goal, conditional formatting could be suitable.
Four random cells from the first column of the Excel sheet is the target (cells only containing data).
Using Conditional Formatting
Let's say you have data in column A. For example 16 rows like this:
You could use the COUNT() function to calculate the number of cells with content in column A in cell D1 :
=COUNT(A:A)
And then you could calculate the position of the cells you want to highlight with
=RANDBETWEEN(1,$D$1)
Then you can create a helper column to check if a cell should be highlighted.
Formula in G2 : =IFERROR(MATCH(CELL("row",A2)-1,$D$2:$D$5,0)>0,FALSE)
The idea behind this function is simply to check if the row of the data point corresponds with one of the random positions we have.
Finally, you would use a formula to define your conditional formatting by applying it to Column A and using =$G2 as the formula.
Note that:
The highlighing will reset everytime you change a cell provided that you have "Automatic calculations" turned ON.
There is a possibility that 2 or more of the random positions are the same, so you'll need to recalculate if that's an issue.
I'm trying to create a form in excel for my team to fill out which highlights certain cells in a row as compulsory (format the cell colour) based on the number from a table in another sheet which has 3 preset dimensions ("M"=Mandatory, "P"=Prohibited, "O"=Optional) for each number across multiple analysis field.
I have tried conditional formatting formulas to highlight the cell to fill out if the lookup of the number chosen returns "M") but I don't seem to have a formula which validated this and returns with the cell highlighted when it needs to completed.
I would like the formula to return the cell as highlighted if it is mandatory based on the lookup to the table and need the user to fill out the cell with the information relevant.
Any help would be much appreciated.
If I understand your question correctly you just want the cell to highlight when its sister cell in another sheet is coded "M". That's a fairly easy formula.
=Sheet2!$B1="M"
This is for a straight column in B, where the cell it's checking against is in sheet 2 and also in column B. If it's for a row simply move the $ to say b$1.
If you want the highlight to disappear when the cell is filled in use this formula:
=AND($B1=0,Sheet2!$B1="M")
What I am trying to do is this;
I have a table with 8 columns.
What I am trying to do is when I write something in one of the first 4 columns in the same row the other 3 should return me with the value "N/A" or " - ", or something like that. (Or even better with an error message saying I can't write on them since one of the other is written).
The same with the other rows in the table.
Here is the table:
table
I've tried with IF(OR(ISBLACK( etc. but it wasn't working.
So if i write something on cell B3, the other cells (C3,D3,E3) will have to be empty, the same as if i write something on cell C3, the other cells(B3,D3,E3) should be empty.
You could do this using formulas, with each column have a formula that checks the other columns. For example, B3 would have:
=IF(OR(C3<>"",D3<>"",E3<>""),"Do not use","")
But the problem with formulas in data entry spaces is they get overwritten when users enter data. If the user changes their mind and deletes the value they entered, you don't get the formula back and warning won't reappear when they enter data elsewhere.
Instead, you can use conditional formatting to change the colour of cells without values after a value gets entered:
Select B1:E16 (starting from B1 is important, as relative conditional formatting depends on which cell is active within the selection)
Create a new Custom Formatting rule based on a formula: =AND(COUNTA($B3:$E3)>0,B3="")
Set the format to make the background gray
This doesn't stop users entering data in more than cell. You may want to put in another additional conditional formatting rule to set cells red if there is more than 1 value entered.
I have a schedule with team member names and the column headers are half hour time intervals. I want to shade the cells of hours each person does not work with gray according to their shift schedule, so that I know not to schedule that person during that hour.
I have created a separate table with each person's shift schedule, and the names appear in the same order as in the schedule.
Is there any way to conditionally format the cells at once? There has to be an easier way then what I am doing now...which is one by one clicking on each person's cell and creating the formatting formula.
I can't copy paste the formatting because the formula still refers to the previous person's shift on the other table. I need it to refer to the next row.
The formula I use for conditional formatting is:
='Job Functions'!$O$5>$C$9
Where Job Functions is the sheet that contains the shifts, O5 is the shift assigned to that employee, and C9 is the column header on the schedule (6:30am). I just clicked on the cell and created a new conditional formatting rule from the excel ribbon on top...no vba.
If there is a VBAsolution to this that'd be great! I'm fairly new to VBA
Conditional formatting works like this
Let's say I have an array of numbers in A2:E5 and a header row in A1:E1. I want to have my array of number be green if the value of the cell is greater than it's column header. That is to say I want to compare A2>A1, B5>B1, D4>D1, etc. this means I want the header row comparison to be constant.
In Excel formulas you use the $ symbol to maintain constant references. Since I want the row to stay constant but I want the column to be relative to the cell in my array of numbers my header reference will be A$1 (column is relative, row is locked).
This is just the formula used to determine if formatting will be applied or not. If it returns true then the conditional formatting is applied, if it returns false then nothing happens.
However, where the formatting is applied is determined by the Applies to reference. In my example below I am applying the formula A$1<A2 to $A$2:$E$5. This means that in the cell A2 the formula A$1<A2 is used to determine if formatting is applied, but in B3 the formula B$1<B3 is applied. This is the same logic as if you were to have dragged the formula itself into these cells.
If instead my Applies to formula were $B$2:$E$5 this means that B2 would be colored green if A$1<A2, and B3 would be colored green if A$1<A3.
So with all that your formula should probably be
='Job Functions'!O5>C$9
drag and drop it down to fill the other cells
I have a 1600-2000 rows of data in a spreadsheet that changes daily. I would like to highlight any row that contains such as 000000000000053851 in the R column. I had tried conditional formatting using this formula:
=OR($R1="000000000000549543",$R1="000000000000267294,$R1="000000000000053851")
but it seems to highlight a few rows that are blank in column R also.
Using the same numbers highlighted in column R, I would like to have an alternate number and possibly other data pasted into the corresponding row in column S. Each number has a unique alternate number and data to go along with it. This is how I picture a line may look with the highlighting and alternate data next to it:
I intend to record a macro using a few of the different steps that are likely required to do this. Any way, whether conditional formatting or an array formula, would be great to help with this.
For the sample provided, a CF rule of:
=LEFT(R1,12)="000000000000"
applied to ColumnR will format the sample and if you wish the cell immediately to the right. It will not highlight blank cells.
HOME > Styles - Conditional Formatting, New Rule..., Use a formula to determine which cells to format and Format values where this formula is true:, enter formula from above and Format... with Fill red, OK, OK.
If you want the cell to the right to be formatted also, select ColumnsR:S instead of just ColumnR and change R1 in the formula to $R1.
For the cell to the right you provide few details but VLOOKUP in conjunction with a two-column table should suit. Column on the left being the ColumnR value, with the right-hand column for the same row the ColumnS value required. This table could be placed almost anywhere.
This could all be done with Record Macro.