This is a confusing request.
I have an excel tab with a lot of data, for now I'll focus on 3 points of that data.
Team
Quarter
Task Name
In one tab I have a long list of this data displaying all the tasks for all the teams and what Quarter they will be on.
I WANT to load another tab, and take that data (from the original tab) and insert it into a non-list format. So I would have Quarters 1,2,3,4 as columns going across the screen, and Team Groups going down. I want each "task" that is labeled as Q1 to know to list in the Q1 section of that Teams "Block"
So something like this: "If Column A=TeamA,AND Quarter=Q1, then insert Task Name ... here."
Basically, if the formula = true, I want to print a list of those items within that team section of the excel document.
I'd like to be able to add/move things around at the data level, and have things automatically shift in the Display tab. I honestly have no idea where to start.
If there is never a possibility that there could be more that 1 task for a given team and quarter, then you can use a formula solution.
Given a data setup like this (in a sheet named 'Sheet1'):
And expected results like this (in a different sheet):
The formula in cell B2 and copied over and down is:
=IFERROR(INDEX(Sheet1!$C$2:$C$7,MATCH(1,INDEX((Sheet1!$A$2:$A$7=$A2)*(Sheet1!$B$2:$B$7=B$1),),0)),"")
I came across this situation. When I have to insert the values into a table from an Excel sheet I need all information in 1 Column instead of 2 multiple rows. In Excel my Data looks like:
ProductID----OrderID
9353510---- 1212259
9650934---- 1381676
9572474---- 1381677
9632365---- 1374217
9353182---- 1212260
9353182---- 1219361
9353182---- 1212815
9353513---- 1130308
9353320---- 1130288
9360957---- 1187479
9353077---- 1104558
9353077---- 1130926
9353124---- 1300853
I wanted single row for each product in shape of
(ProductID,'OrdersIDn1,OrderIDn2,.....')
For quick solution I fix it with a third column ColumnC to number the Sale of Product
=IF(A2<>A1,1,IF(A2=A1,C1+1,1))
and fourth Column D as a placeholder to concatenate with previous row value of same product:
=IF(A2=A1,D1+","&TEXT(B2,"########"),TEXT(B2,"########"))
Then Column E is the final column I required to hide/blank out duplicate row values and keep only the correct one:
=IF(A2<>A3,"("&A2&",'"&D2&"'),","")
Final Output required is only from Column E
ProductID Order Id Sno PlaceHolder Required Column
9353510 1212259 1 1212259 (9353510,'1212259'),
9650934 1381676 1 1381676 (9650934,'1381676'),
9572474 1381677 1 1381677 (9572474,'1381677'),
9632365 1374217 1 1374217 (9632365,'1374217'),
9353182 1212260 1 1212260
9353182 1219361 2 1212260,1219361
9353182 1212815 3 1212260,1219361,1212815 (9353182,'1212260,1219361,1212815'),
9353513 1130308 1 1130308 (9353513,'1130308'),
9353320 1130288 1 1130288 (9353320,'1130288'),
9360957 1187479 1 1187479 (9360957,'1187479'),
9353077 1104558 1 1104558
9353077 1130926 2 1104558,1130926 (9353077,'1104558,1130926')
You will notice that final values are only with the Maximum Number of ProductSno which I need to avoid duplication ..
In Your case Product could be Team and Order could be Quarter and Output could be
(Team,Q1,Q2,....),
Based on my understanding of your summary above, you want to put non-numerical data into a grid of teams and quarters.
The offset worksheet function will work well for this in conjunction with the match or vlookup functions. I have often done this task by doing the following steps.
In my data table, I have to concatenate the Team and quarter columns so I have a unique lookup value at the leftmost column of your table (Note: you can eventually hide this for ease of reading).
Note: You will want to name the input range for best formula management. Ideally use an Excel Table (2007 or greater) or create a dynamically named range with the offset and CountA functions working together (http://tinyurl.com/yfhfsal)
First, VLOOKUP arguments are VLOOKUP(Lookup_Value,Table_Array,Col_Index_num,[Range Lookup]) See http://tinyurl.com/22t64x7
In the first cell of your output area you would have a VLOOKUP formula that would look like this
=Vlookup(TeamName&Quarter,Input_List,Column#_Where_Tasks_Are,False)
The Lookup value should be referencing cells where you have the team names and quarter names listed down the sides and across the top. The input list is from the sheet you have the data stored. The number three represents the column number the tasks are listed in your source data, and the False tells the function it will only use an exact match in your putput.
Related
I have a spreadsheet with two tabs. The first one contains Vehicle Types and a numeric score value.
Second Tab has like a variety of these vehicle types and what should be the total score. Depending on the vehicle types present in the respective neighbour cell.
See images below for illustration.
Is there a way via formula to get the total, in Column B in sheet 2, of the corresponding numeric values of column a from sheet 1?
For example, as per the illustration B2 in sheet would total 3; whereby in sheet 1 bus has a score of 1 and car 2.
Update:
As per the answer below, I have used the formula;
=SUMPRODUCT(ISNUMBER(FIND(" "&sheet1!A$2:A$4&" "," "&SUBSTITUTE(A4,CHAR(10)," ")&" "))*sheet1!B$2:B$4)
However, I am unfortunately getting zero as the value. Changing the line breaks in column A in sheet2 I am duly able to get the total. Is there a way to do it so irrespective of how the list is presented in the column the total will work?
I think you are after something like this:
Formula in E2:
=SUMPRODUCT(VLOOKUP(FILTERXML("<t><s>"&SUBSTITUTE(D2,CHAR(10),"</s><s>")&"</s></t>","//s"),A$2:B$4,2,FALSE))
If one has O365 you could just use SUM instead since it would auto-CSE the formula.
If you don't have Excel 2013 or later, you could try the following as another option (shorter but not my favourite):
=SUMPRODUCT(ISNUMBER(FIND(" "&A$2:A$4&" "," "&SUBSTITUTE(D2,CHAR(10)," ")&" "))*B$2:B$4)
I have 2 sheets in a workbook (Sheet1, Sheet2).
Sheet 2 contains a table (Named Table1) with 5 columns:
Takeaways
Household
Clothing
Fuel
Groceries
On sheet one, I have 2 columns:
Expense Name
Expense Total
Now, what I am trying to do is:
Set the range for the Expense Name (Range 1)
Set the range for the Expense Total (Range 2)
Compare Range 1 with the respective column in the table and only add up the values for matches
For example, in Range 1 (B6:B16):
BP
Caltex
McDonalds
KFC
In Range 2 (C6:C16):
300
400
200
150
Now, all I want to do is add up the values for the Takeaways (McDonalds, KFC) and exclude anything that DOES NOT match the criteria.
So my sum total will be all occurrences of Takeaways - provided they are listed in my table - 350 in this case.
But I cannot seem to get the formula to work.
I used these sources:
https://exceljet.net/excel-functions/excel-sumifs-function
Selecting a Specific Column of a Named Range for the SUMIF Function
and ended up with this formula:
=SUMIF($B$6:$B$16;Table1[Takeaways];C6:C16)
This source:
https://excelchamps.com/blog/sumif-sumifs-or-logic/
and ended up with this formula:
=SUM(SUMIFS(C6:C16;B6:B16;Table1[Takeaways]))
Both formulae return 0.
BUT, with BOTH of them, if I change Table1[Takeaways] to "McDonalds", then it correctly identifies every occurrence of the word "McDonalds" in Range 1.
EDIT:
I have updated the formulae above to match the images below.
This is the table that contains the references:
This table contains the data:
Formula:
Cell C4 (Next to Takeaways): =SUMIF($B$6:B$16;Table1[Takeaways];C6:C16)
Cell C5 (Next to Fuel): =SUM(SUMIFS(C6:C16;B6:B16;Table1[Fuel]))
It appears that ONLY BP is being detected in the formula.
This is a an output table when I use the formulae with a single cell reference and not a table or used range:
Formula:
Cell F4 (Next to BP): =SUMIF($B$6:B$16;"BP";C6:C16)
Cell F5 (Next to Caltex): =SUM(SUMIFS(C6:C16;B6:B16;"Caltex"))
Cell F6 (Next to McDonalds): =SUMIF($B$6:B$16;"McDonalds";C6:C16)
Cell F7 (Next to KFC): =SUM(SUMIFS(C6:C16;B6:B16;"KFC"))
If I understand correctly what you're trying to achieve, I think your setup is not right conceptually.
It looks like you're trying to track expenses, and each expense (or payee) is allocated to a category ("Takeaways", "Household" etc.). From a relational-model point of view, your second table (which defines the category for each expense/payee) should only have two columns (or variables): Expense Name and Expense Category.
The table you set up ('Sheet 2') uses the categories (i.e., possible values) as different columns (i.e., variables). But there's only variable, namely the "Expense Category", and the categories themselves are the possible values.
If you set it up like that, the problem changes: you can add a dependent column to your first table that shows the category for each payee (or "Expense Name"), using a VLOOKUP() from the second table.
You can then sum the expenses for all payees matching that category.
Note: I've created the illustration using LibreOffice Calc, so there might be some small differences, but the logic is the same.
Without seeing the data in L and K I can't give you a full answer - but likely it's to do with the way you're pulling your Array
Try something similar to this
=SUMPRODUCT(SUMIFS($L$11:$L$43,$K$11:$K$43,CHOOSE({1,2},Takeaways,"anything else you wanted to sum")))
Remember SUMIFS is for multiple criteria, so if you're only calculating one, you'll need =SUMPRODUCT(SUMIF(
The way the above works is with vertical vectors only, but changing your named ranges so the table of 2 columns is 2 named ranges instead should be okay - unless it's part of your requirements
Table 2 would become expense_Name and expense_Total etc
I was about to close this as a duplicate of my own question here but there is a bit of a difference in using a named range I think. However the logic behind this follows more or less the same approach.
Working further on my partial solution below I derived the following formula:
=SUMPRODUCT(COUNTIF(Table1[Takeaways];Range1)*Range2)
The COUNTIF() part counts the number of occurrences of the cell value in your table. Therefore make sure there are no duplicates in your table. If the value is present in the table the result of COUNTIF() will be 0. This way we create a matrix of 1's and 0's. By multiplying and the use of SUMPRODUCT() we force excel to perform matrix calculations and return the correct result.
Partial solution
I used the following formula:
=SUMPRODUCT(ISNUMBER(MATCH(Range1;Table1[Takeaways]))*Range2)
The formula does the following:
The MATCH()checks if the value in Range1 is present in your table and returns the position of the matching value in your table.
The ISNUMBER() checks if a match is found by checking if the MATCH() fucntion returned a number
Multiplying this with Range2 forces matrix calculation, using the SUMPRODUCT() function
EDIT:
This worked for a really limited sample. As soon as I added the fourth row to my data the formula stopped working as intended. See screenshot:
It took the first two values into the sum correctly, the fourth is not taken into account.
I am making a log for work and in one of the columns, I need a formula that fills each cell with the latest text information from another sheet in the same workbook. I have attached a picture of the worksheet I am working in and a picture of the referenced worksheet.
The worksheet I need the formula in
The worksheet with the reference cells
In image 1, there are 2 column titles highlighted. Column 'A' and Column 'S'. Column A is the id of one of my animals, and column S is supposed to have a date/initial in there for my macro to work. However, people forget to fill it in and only fill it in the sheet from image 2 in Column 'P'. Because we reuse the same animal more than once the information that goes into column S in the first image always needs to be the newest information from the reference sheet. I know how to do a VLOOKUP with the dates, I have already done those, but because I need the cell to populate with text instead of numerical values, I am having trouble.
I will list some formulas I have tried that are supposed to go from the bottom to the top but don't work and maybe just need to tweak and some that work if I was going from the top to the bottom.
Formulas that don't work going from the bottom to the top but I'd think would:
=LOOKUP(2,1/(FIND(A18,BREEDING!D:D)),P:P)
=INDEX(BREEDING!P:P,MATCH(A21,BREEDING!D:D,0))
=LOOKUP(2,1/(BREEDING!D:D=A21),BREEDING:P:P)
Formulas that do work but go from the top to the bottom:
=(VLOOKUP(A17,BREEDING!D:Q,13,FALSE))
References:
Column A: Animal ID that is present in the 1st image
Column D: Animal ID that is present in the 2nd image
Column S: 'Date Weaned' cell that will contain the formula and information from the 2nd image should populate into
Column P: The actual date weaned that should go into column S of the 1st image
TL;DR
In image 1, cells in column S should have the latest text information from column P of image 2 if the information from Column A of image 1 matches the information from Column D of image 2
Formula that you could use is below
=INDEX(BREEDING!P:P;AGGREGATE(14;6;ROW(BREEDING!D:D)/(BREEDING!D:D=A2);1))
how it works - the index is simple, the aggregate the is main thing - it uses 14 as first parameter which is function LARGE (return k-th largest value) and then the 6 is the most important, because that means "skip errors". This is vital, because when you divide by (BREEDING!D:D=A2) it divides by 0 or 1 based on false/true so creates lot of errors and keeps only the lines with Animal ID equal to Animal ID of the line. Then it uses LARGE function on all lines with that Animal ID and because of the last part ";1))" it returns the highest row number where the Animal ID matches. This way you should be able to get the value from your second sheet for the newest (highest row number) line.
The formula can be quite resource-intensive so you might have to repaste as values - if you are periodically running a macro on the data you can have it also apply the formula and then change to values if it gets too long to calculate every time you want to change something...
At work we have a large collection of sheet that I'm trying to add a couple columns to.
Some of the Index functions were already in the sheets so I am trying to base my new index function off of it because I have never used these types of functions in Excel. The old function is as follows.
=INDEX('Order Detail'!$D:$D,MATCH($A9,'Order Detail'!$B:$B,0))
Order detail is the name of the sheet that is holding the date for the output.
A9 is the part number in the current sheet.
And the part numbers are listed in column B or the order detail sheet.
What I know want to do is match the part numbers for the two sheets and match the dept number. The dept number is located in column L of the order detail sheet and I want that to match 1000-1. Not 1000 minus 1 actual 1000-1.
IF both of those match I want to spit out the data from column O in the order detail sheet and output that in column U starting at U9 and down in the current sheet.
This is what I have so far for this but it does not work.
=INDEX('Job Routing'!$O:$O,MATCH($A9,'Job Routing'!$B:$B,0),MATCH('Job Routing'!$L:$L,"1000-1"),0)
I only want it to output the O column if the Part Number AND Dept Number are the same as the part number in A9 and the dept number the same as 1000-1.
Any ideas?
Thanks
I am trying to build a macro that will allow me to automatically fill out the cells in a column based on 2 criteria, which are the county and the project type, both of which are their own column names. The column to be filled out will be called "Frequency Band", which will have a static range of 12 possible values.
For example, if the County is "Bergen" and the Project Type is "2", then the Frequency Band will be "800Mhz". If it is the same county (Bergen) but the project type is "3", then the frequency band will be "1900MHz".
I currently have the list of Frequency Bands listed in another worksheet (Just call it sheet 2, cells E2 – E13), so I imagine that the outline of the VBA code would look something like:
If County(A) = Lee AND Project Type(B) = 2 Then Frequency Band(C) = 800Mhz(E3)
Else if Project Type = 3 Then Frequency Band = 1900MHz
Etc., Etc. for each county
Since I’ve never coded in VBA before and have no idea of its syntax, I don't really know where to begin with a formula like this. Could anyone help get me started?
Here is one way it would work with a formula.
In cells G1:K6 there is a table with your stored data (could also be on another sheet)
Column A you put in a country, column B you put in a project type (would be good if you validated against your source data.
Column C is your lookup function
'=INDEX($H$2:$K$6,MATCH(A2,$G$2:$G$6,0),MATCH(B2,$H$1:$K$1,0))
Index takes 3 main inputs:
the array (H2:K6) which is the actual frequency values
a row number in this array, and a column number in the array
For the row number lookup your country in the list you have (g2:g6) and it will tell you it is the x number in the array which corresponds to the row in the index array
Same thing with the column and project type.
There is a ton of information on the net about index and match if you need more information.
Highlighing is to show which values the formula has picked in my three examples below.