Excel VBA - .Find method between workbooks - excel

Question:
Why is the Range.Find method not working when referencing a different workbook?
Problem:
I'm attempting to copy data between workbooks, but the Range.Find method is stopping with a "Run-time Error 1004". I'm using Excel 2007 on a Windows 7 machine.
Details:
On two workbooks, only Sheet1 is referenced or used for each workbook. I have a procedure (ztest) with the following outline:
Format the sheet
Loop through all cells in column E of workbook #1
Using the Range.Find method, find the value in column E of the workbook #2
Once found, set workbook #1 offset column = workbook #2 offset column
I'd like to do this with .Find - not using HLOOKUP or the like.
I've simplified the code somewhat, to narrow down what exactly is going on. This doesn't show step 4 above, but the error occurs in step 3, in the statement containing the .Find method:
Public Sub ztest2()
'set workbook titles
Const w1 As String = "05AR 20130920.xlsx"
Const w2 As String = "05AR 20130923.xlsx"
Dim cl As Variant
With Workbooks(w2).Worksheets(1)
'format the sheet
.Range("A1", "D1").EntireColumn.Hidden = True
'loop through all cells column E of workbook #1
For Each cl In .Range("E2", Cells(Rows.Count, "E").End(xlUp))
'find value of current cell in column E, workbook #2
Workbooks(w1).Worksheets(1) _
.Range("E2", Cells(Rows.Count, "E").End(xlUp)) _
.Find(what:=cl.Value, LookIn:=xlValues).Select
Next
End With
End Sub

It's very important that you structure your code very well so that there is no difficulty in understanding it. If it is required, write extra lines of code so that even if you see the code after 6 months, you can identify what your code does. Also fully qualify your objects.
Try this (UNTESTED). I have commented the code. So if you do not understand something then post back
Const w1 As String = "05AR 20130920.xlsx"
Const w2 As String = "05AR 20130923.xlsx"
Sub ztest2()
Dim wb1 As Workbook, wb2 As Workbook
Dim ws1 As Worksheet, ws2 As Worksheet
Dim cl As Range, ws1Rng As Range, ws2Rng As Range, aCell as Range
Dim lRowW1 As Long, lRowW2 As Long
'~~> Define your workbook and worksheets here
Set wb1 = Workbooks(w1)
Set ws1 = wb1.Sheets(1)
Set wb2 = Workbooks(w2)
Set ws2 = wb2.Sheets(1)
'~~> Work with First workbook to get last row and define your range
With ws1
lRowW1 = .Range("E" & .Rows.Count).End(xlUp).Row
Set ws1Rng = .Range("E2:E" & lRowW1)
End With
'~~> Work with Second workbook to get last row and define your range
With ws2
.Range("A1", "D1").EntireColumn.Hidden = True
lRowW2 = .Range("E" & .Rows.Count).End(xlUp).Row
Set ws2Rng = .Range("E2:E" & lRowW2)
For Each cl In ws2Rng
'~~> Do the find
Set acell = ws1Rng.Find(what:=cl.Value, LookIn:=xlValues)
'~~> Check if found or not. This is required else you will
'~~> get an error if no match found
If Not acell Is Nothing Then
'
'~~> Do what ever you want here
'
End If
Next
End With
End Sub

Related

VBA Selecting a a range for a combobox input

I'm attempting to set the values shown in a combo box to the data shown in a single column of a filtered list so that it can be changed as required. Im running into error 1004 Application-defined object error when using a variable to define the range for the list items however.
the code i've written is:
Sub Vehicle_Catergory()
Dim LastRow As String
LastRow = Sheets("Vehicle_Data").Range("B2").End(xlDown).Address
Sheets("marine Vehicle Selection").ListBox_Vehicle_selection.Clear
'MsgBox LastRow.Address
'Filters vehicle Data for vehicle Types
Dim Criteria_1 As Range
'selects the criteria
Set Criteria_1 = Sheets("Config").Range("A3")
'copies the filtered data to the destination
With Sheets("Vehicle_data").Range("A2")
.AutoFilter field:=1, Criteria1:=Criteria_1
End With
Sheets("marine Vehicle Selection").ListBox_Vehicle_selection.List = Sheets("Vehicle_Data").Range("B3:LastRow").SpecialCells(xlCellTypeVisible).Value
End Sub
the error occurs in the last line, at the LastRow variable, it works when replaced with a cell address but i need it to be able to vary with a changing list length.
I have also tried setting lastRow to a range and using LastRow.adress to no avail and the same error
Could you test this?
Sub Vehicle_Catergory()
Dim LastRow As Range
LastRow = Sheets("Vehicle_Data").Range("B2").End(xlDown).Address
Sheets("marine Vehicle Selection").ListBox_Vehicle_selection.Clear
Sheets("Vehicle_Data").Range("B2").Select
Selection.End(xlDown).Select
Set LastRow = Selection
'Filters vehicle Data for vehicle Types
Dim Criteria_1 As Range
'selects the criteria
Set Criteria_1 = Sheets("Config").Range("A3")
'copies the filtered data to the destination
With Sheets("Vehicle_data").Range("A2")
.AutoFilter field:=1, Criteria1:=Criteria_1
End With
Sheets("marine Vehicle Selection").ListBox_Vehicle_selection.List = Sheets("Vehicle_Data").Range("B3:" & LastRow.Address).SpecialCells(xlCellTypeVisible).Value
End Sub
A range needs Column and row for both start and end:
Sheets("marine Vehicle Selection").ListBox_Vehicle_selection.List = Sheets("Vehicle_Data").Range("B3:B" & LastRow).SpecialCells(xlCellTypeVisible).Value
Also, try this method of lastrow, this should work better with some cells being empty and thus giving you a false value of lastrow:
Dim ws As Worksheet
Set ws = ActiveWorkbook.Sheets("Vehicle_Data") 'or declare Dim wb As Workbook and set it to what you need with ws then as Set ws = wb.Sheets("Vehicle_Data")
'or just skip the ws and use the Range immediately if your code is only used here
LastRow = ws.Range("A" & Rows.Count).End(xlUp).Row
Hope that helps :)

Excel VBA copy single column from table and transpose

I'm trying to copy a column from a table without it's header and transposing it into another part of the workbook.
To do so I've taken a piece of code that I've used before but can't quite tweak it to do what I want.
I was wondering if you could please help me?
I have table in "sheet 1" that has two columns and starts in cell "A3". I'm trying to copy column B, without the header, and transpose it into "sheet 2" from the cell "J2".
I can't do it via the macro recorder because if the table in sheet 1 only has one row it won't transpose into sheet 2 because it copies too many cells (and I'm learning more on how to avoid macro recorder).
This is the code I've tweaked, any help on how I can change it or use a better code?
'
' Macro21 Macro
Dim wsCopy As Worksheet
Dim wsDest As Worksheet
Dim lCopyLastRow As Long
Dim lDestLastRow As Long
'Set variables for copy and destination sheets
Set wsCopy = Worksheets("Sheet1")
Set wsDest = Worksheets("Sheet2")
'1. Find last used row in the copy range based on data in column 1
lCopyLastRow = wsCopy.Cells(wsCopy.Rows.Count, "B").End(xlUp).Row
'2 Find first bnak row in the destination range based in column B
lDestLastRow = wsDest.Cells(wsDest.Rows.Count, "B").End(xlUp).Offset(1).Row
'3. Copy & Paste Data
wsCopy.Range("B4").Copy wsDest.Range("J2" & lDestLastRow)
End Sub
Thanks
To copy a range and then paste it transposed, you can of course use .Copy and .PasteSpecial Transpose:=True, but it will be much better to resize your destination range in such a way that you shift the orientation of your copy range, and then to apply Application.Transpose() to the rngCopy.Value.
This code should do it. Some elaboration on your comments in there to explain what everything does.
Sub TransposeRangeColumn()
Dim wsCopy As Worksheet
Dim wsDest As Worksheet
Dim lCopyLastRow As Long
Dim lDestLastRow As Long
Dim rngCopy As Range
'Set variables for copy and destination sheets
Set wsCopy = Worksheets("Sheet1")
Set wsDest = Worksheets("Sheet2")
'1. Find last used row in the copy range based on data in column B (!? you had "column 1")
lCopyLastRow = wsCopy.Cells(wsCopy.Rows.Count, "B").End(xlUp).Row
'2. Set rngCopy
Set rngCopy = wsCopy.Range("B4:B" & lCopyLastRow)
'3. a) Resize destRang transposed. Example:
'Range("A1").Resize(RowSize=2, ColumnSize=3) would get you Range("A1:C2")
'we need to transpose, so input .Resize(rngCopy.ColumnSize, rngCopy.RowSize) instead
'we have 1 column, so just use 1 for the row; for columns, count rows rngCopy
'b) now that we have a transposed destination range, we want to set its value equal to
'a transposed version of rngCopy using Application.Transpose()
wsDest.Range("J2").Resize(1, rngCopy.Rows.Count).Value = Application.Transpose(rngCopy.Value)
'Code below would also have worked, but try to grow accustomed to using .Value = .Value instead
'it gives way better performance
'rngCopy.Copy
'wsDest.Range("J2").PasteSpecial Transpose:=True, Paste:=xlPasteValues
End Sub
You mentioned that your range is a table. If it is an actual Excel Table, you don't have to worry about finding/defining the first and last row of rngCopy. You can just set your range to the .DataBodyRange of the specific column you want (here: Column 2). Like this:
Sub TransposeTableColumn()
'Transpose if it's an actual table
Dim wsCopy As Worksheet
Dim wsDest As Worksheet
Dim rngCopy As Range
Set wsCopy = Worksheets("Sheet1")
Set wsDest = Worksheets("Sheet2")
'Use your table name instead of "Table1"
Set rngCopy = wsCopy.ListObjects("Table1").ListColumns(2).DataBodyRange
wsDest.Range("J2").Resize(1, rngCopy.Rows.Count) = Application.Transpose(rngCopy.Value)
End Sub
No need to use the clipboard and copy/paste operations. Do I direct write to cells and use WorksheetFunction.Transpose() to make the column into a row
Here is the code that worked for me
Option Explicit
Public Sub TestCopy()
CopyColumnTransposedTo
Sheets("Sheet1").Range ("A3"), _
2, _
Sheets("Sheet2").Range("J2")
End Sub
Public Sub CopyColumnTransposedTo(ByVal r_table As Range, column As Long, ByVal r_destination As Range)
' Move to the column on table
Set r_table = r_table.Cells(1, column)
' Count rows from end
Dim ws As Worksheet
Set ws = r_table.Worksheet
Dim count As Long
count = ws.Cells(ws.Rows.count, r_table.column).End(xlUp).Row - r_table.Row + 1
If count > 0 Then
' Copy transpose to destination
r_destination.Resize(1, count) = _
WorksheetFunction.Transpose( _
r_table.Resize(count, 1).Value)
End If
End Sub
Example results

Unable to fetch ID from one sheet and write to another workbook

I have two Excel workbooks.
First Workbook has two sheets: "Sales" and "Lookup".
Second Workbook has one sheet: "ID"
From the first workbook (Sales), I have to read column 'B' values, search it in column A of "Lookup" sheet and get name from column B.
After fetching ID, I have to write to column E of "ID" workbook.
I tried the first part, but it is not iterating through the cells of Sales and not picking value from "Lookup".
Sub btnExport_Click()
Dim rng As Range
Dim ws1, ws2 As Worksheet
Dim MyStringVar1 As String
Set ws1 = ThisWorkbook.Sheets("Lookup")
Set ws2 = ThisWorkbook.Sheets("Sales")
Set rng = ws2.Range("B2")
With ws2
On Error Resume Next 'add this because if value is not found, vlookup fails
MyStringVar1 = Application.WorksheetFunction.VLookup(Left(rng, 6), ws1.Range("A2:C65536").Value, 2, False)
On Error GoTo 0
If MyStringVar1 = "" Then MsgBox "Item not found" Else MsgBox MyStringVar1
End With
End Sub
*** Edited ***
Code fixed. It is now reading from first cell of Sales but not iterating. Also, while iterating and fetching from Lookup, it has to write to another workbook. This I am not able to fix.
There are two changes that you should make to start. First, try not to reference ActiveSheet (as mentioned in the comments). If the macro is run while a different sheet is selected, then it will mess things up. Store the appropriate worksheet in a variable, such as:
Dim ws As Worksheet
Set ws = Sheets("Sales")
The other item that stands out is in your loop, you are using the .Cells off of the rng object. In your case, you set rng to be the used range in Column B. Let's assume that's cells B2:B10. When you then say rng.Cells(i, 2), if actually offset to the second column of the range, which starts with Column B. You end up using column C.
Instead, try something like
Sub btnExport_Click()
Dim rng As Range
Dim i As Long
Dim ws As Worksheet
Set ws = Sheets("sales")
With ws
Set rng = .Range("B2:B" & .Cells(.Rows.Count, 1).End(xlUp).Row)
For i = 2 To rng.Rows.Count
.Cells(i, 2) = Application.WorksheetFunction.VLookup(.Cells(i, 1), Sheets("Lookup").Range("A:B"), 2, False)
MsgBox (.Cells(i, 2))
Next
End With
End Sub

VBA copy-paste loop

I am trying to loop through four tabs, copying data from three input tabs and pasting it into the remaining, master, tab. The code should loop through all the column headings on the master tab, find whether the same heading exists in any of input tabs and, if it does, copy and paste the data into the relevant column of the master tab.
At the moment, I have got all the data from the first input tab into the master tab but I am having difficulties getting data from the remaining input tabs to paste below the data from the first input tab.
This is the code as it stands at the moment:
Sub master_sheet_data()
Application.ScreenUpdating = False
'Variables
Dim ws1_xlRange As Range
Dim ws1_xlCell As Range
Dim ws1 As Worksheet
Dim ws2_xlRange As Range
Dim ws2_xlCell As Range
Dim ws2 As Worksheet
Dim ws3_xlRange As Range
Dim ws3_xlCell As Range
Dim ws3 As Worksheet
Dim ws4_xlRange As Range
Dim ws4_xlCell As Range
Dim ws4 As Worksheet
Dim valueToFind As String
Dim lastrow As String
Dim lastrow2 As String
Dim copy_range As String
'Assign variables to specific worksheets/ranges
'These will need to be updated if changes are made to the file.
Set ws1 = ActiveWorkbook.Worksheets("Refined event data - all")
Set ws1_xlRange = ws1.Range("A1:BJ1")
Set ws2 = Worksheets("Refined event data")
Set ws2_xlRange = ws2.Range("A1:BJ1")
Set ws3 = Worksheets("Refined MASH data")
Set ws3_xlRange = ws3.Range("A1:BJ1")
Set ws4 = Worksheets("Raw RHI data - direct referrals")
Set ws4_xlRange = ws4.Range("A1:BJ1")
'Loop through all the column headers in the all data tab
For Each ws1_xlCell In ws1_xlRange
valueToFind = ws1_xlCell.Value
'Loop for - Refined event data tab
'check whether column headers match. If so, paste column from event tab to relevant column in all data tab
For Each ws2_xlCell In ws2_xlRange
If ws2_xlCell.Value = valueToFind Then
ws2_xlCell.EntireColumn.Copy
ws1_xlCell.PasteSpecial xlPasteValuesAndNumberFormats
End If
Next ws2_xlCell
'Loop for - Refined ID data tab
'check whether column headers match. If so, paste column from MASH tab to the end of relevant column in all data tab
For Each ws3_xlCell In ws3_xlRange
If ws3_xlCell.Value = valueToFind Then
Range(ws3_xlCell.Address(), ws3_xlCell.End(xlDown).Address()).Copy
lastrow = ws1.Cells(Rows.Count, ws1_xlCell.Column).End(xlUp).Row + 1
Cells(ws1_xlCell.Column & lastrow).PasteSpecial xlPasteValuesAndNumberFormats
End If
Next ws3_xlCell
'Loop for - direct date data tab
'check whether column headers match. If so, paste column from direct J4U tab to the end of relevant column in all data tab
For Each ws4_xlCell In ws4_xlRange
If ws4_xlCell.Value = valueToFind Then
Range(ws4_xlCell.Address(), ws4_xlCell.End(xlDown).Address()).Copy
lastrow = ws1.Cells(Rows.Count, ws1_xlCell.Column).End(xlUp).Row + 1
Cells(ws1_xlCell.Column & lastrow).PasteSpecial xlPasteValuesAndNumberFormats
End If
Next ws4_xlCell
Next ws1_xlCell
End Sub
At the moment, this section of code:
For Each ws3_xlCell In ws3_xlRange
If ws3_xlCell.Value = valueToFind Then
Range(ws3_xlCell.Address(), ws3_xlCell.End(xlDown).Address()).Copy
lastrow = ws1.Cells(Rows.Count, ws1_xlCell.Column).End(xlUp).Row + 1
Cells(ws1_xlCell.Column & lastrow).PasteSpecial xlPasteValuesAndNumberFormats
End If
Next ws3_xlCell
Seems to be selecting the correct range on the correct sheet and copying it. The lastrow variable seems to be picking up the correct row on the master tab but the data is not pasted. I've tried naming the ranges and using Cells() rather than Range() but neither appeared to work.
Any ideas as to how to get the data to paste would be much appreciated.
Cheers,
Ant
What I did was make a function that would find the column header and return the data range from from that column.
Sub master_sheet_data()
Application.ScreenUpdating = False
Dim ws As Worksheet
Dim cell As Range, source As Range, target As Range
With ThisWorkbook.Worksheets("Raw RHI data - direct referrals")
For Each ws In Worksheets(Array("Refined event data - all", "Refined event data", "Refined MASH data"))
For Each cell In .Range("A1", .Cells(1, .Columns.Count).End(xlToLeft))
Set source = getColumnDataBodyRange(ws, cell.Value)
If Not source Is Nothing Then
Set target = cell.Offset(.Rows.Count - 1).End(xlUp).Offset(1)
source.Copy
target.PasteSpecial xlPasteValuesAndNumberFormats
End If
Next
Next
End With
Application.CutCopyMode = False
Application.ScreenUpdating = True
End Sub
Function getColumnDataBodyRange(ws As Worksheet, ColumnHeader As Variant) As Range
Dim cell As Range
With ws
Set cell = .Rows(1).Find(What:=ColumnHeader, After:=.Range("A1"))
If Not cell Is Nothing Then
Set getColumnDataBodyRange = .Range(cell.Offset(1), cell.Offset(.Rows.Count - 1).End(xlUp))
End If
End With
End Function

Copy all previously filtered data from all worksheets to another

I have a workbook with about 63 sheets. I'd like to take all filtered data (filtered by a macro) from all worksheets and paste them into a separate worksheet.
Worksheets DON'T have the same data range. They all would start on Column A Row 15 IF there is any data there at all. The filter macro filters for specific values in one of the columns hence the differentiation between rows in each sheet.
I need to copy all filtered data starting with a Range of A15 and the last row in the range would be AI. It's just a matter of how many rows if there are any rows to get the number for the AI in the range to copy over.
I got it to copy an entire sheet, not the filtered data, to another sheet but it only copied sheet 1.
Sub rangeToNew_Try2()
Dim newBook As Excel.Workbook
Dim rng As Excel.Range
Set newBook = Workbooks.Add
Set rng = ThisWorkbook.Worksheets("Sheet1").Cells.SpecialCells(xlCellTypeVisible)
rng.Copy newBook.Worksheets("Sheet1").Range("A1")
End Sub
You can use Worksheet.UsedRange to give you just the Range with data in, then you could apply your Range.SpecialsCells to give you just the filtered data.
To help debug your code, set a breakpoint and use the Immediate Window to see what the range is, i.e.:
?rng.Address
(The question mark prints out whatever follows.)
This function should do what you need:
Sub CopyFilteredDataToNewWorkbook()
Dim newBook As Excel.Workbook
Dim rng As Excel.Range
Dim sht As Excel.Worksheet
Dim rowoffsetcount As Long
Dim newsht As Excel.Worksheet
Set newBook = Workbooks.Add
' ThisWorkbook.Worksheets is the same as the Sheets or Worksheets object, but more explicit
For Each sht In ThisWorkbook.Worksheets
' Get the used rows and columns
Set rng = sht.UsedRange
' Offset the range so it starts at row 15
rowoffsetcount = 15 - rng.Row
Set rng = rng.Offset(rowoffsetcount)
' Check there will be something to copy
If (rng.Rows.Count - rowoffsetcount > 0) Then
' Reduce the number of rows in the range so it ends at the same row
Set rng = rng.Resize(rng.Rows.Count - rowoffsetcount)
' Check that there is a sheet we can copy it to
On Error Resume Next
Set newsht = Nothing
Set newsht = newBook.Worksheets(sht.Index)
On Error GoTo 0
' We have run out of sheets, add another at the end
If (newsht Is Nothing) Then
Set newsht = newBook.Sheets.Add(, newBook.Worksheets(newBook.Worksheets.Count))
End If
' Give it the same name
newsht.Name = sht.Name
' Get the range of visible (i.e. unfiltered) rows
' (can't do this before the range resize as that doesn't work on disjoint ranges)
Set rng = rng.SpecialCells(xlCellTypeVisible)
' Paste the visible data into the new sheet
rng.Copy newsht.Range("A1")
End If
Next
End Sub

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