I have a long list of addresses and names on excel. All the duplicate names and addresses have been highlighted. I'm looking for a way to get the names that aren't highlight onto a mailing list in word, is there anyway of doing this short of selecting each individually?
Thanks in advance
Assuming names are in column A and addresses in column B, then this formula added as a new column will have numbers 1, 2, etc., indicating how many times the combination of name & address repeats:
COUNTIFS($A$2:$A$6,A2,$B$2:$B$6,B2)
Enter this formula into, for example, C2 and copy it down.
From Word you can do a MailMerge, select the Excel file. As part of the MailMerge process you can filter the records to those where column C contains the value 1.
Using Excel 2007, filter for those not highlighted, copy visible and paste into Word.
By the way, no need to have highlighted duplicates, Sort & Filter - Advanced* could have extracted a list of uniques for you.
*
Related
I have a spreadsheet full of data (simplified example below) that I would like to extract the number in the well underneath of "Gimme the number" and paste it into a new column on a separate sheet (i.e. if "Gimme the number" is in G6, I would like to retrieve the value for G7). I do not have access to Excel VBA and have not used macros in the past. I found some examples linked below, but, from what I understand, they would return "Gimme the number", or "Gimme" not 19, 20, and 21. I am not sure if a pivot table is appropriate, because I only want information from a single column. I will only have up to 11 values to extract at any given time, so I think a formula would do it. I am just having a hard time coming up with one that works. Any help would be greatly appreciated!
Search for a text string and return multiple adjacent values
Return multiple matches with wildcard vlookup
I am not sure I get the question well, but I try.
First add a column right of the column with "Gimme..." values. Name it e.g. "Next_value" in the first row. Put in the formula referencing previous column next row. If "Gimme..." is in the cell (for instance) E6, than your formula in the cell F6 is =E7. Copy that formula into the whole Next_value column.
Than select area of these two columns (Label, Next_value) and apply the filter from the Data toolbar. Use the small buttons with triangles at the top of the column Label to adjust the filter so only "Gimme..." rows are filtered.
Now, copy values of Next_value column where you like. If you want just the references, use Paste special function from the Home toolbar and click Paste link button.
I have thousands of entries for the same site names taken between different days. However not all row labels are identical. I just want to select all row labels that are shared among both spreadsheets based on the names contained in column A for example and copy them to a new sheet. Filtering and selecting wont work, theres thousands and different entries between the two. I just want to delete entries that are not shared among both spreadsheets.
I looked through other forums using vlookup but I am not sure i understand the syntax:
e.g. i looked at this forum: Matching two columns from two spreadsheets and grabbing data from one of the spreadsheets
it proposed this solution: =index(sheet2!B1:B3;match(sheet1!G1;sheet2!A1:A3;0)). So this solution join row from 2nd sheet to row first sheet. If column G 1st sheet and column A 2nd sheet are the same then you can use this to match. Place formula in column H 1st sheet. With this formula you will fetch data from column B 2nd sheet to column H 1st sheet.
I dont think this is the case since the positions of similar row values in both columns differ. I just want to know what labels are shared among both and delete entries that dont share those names
example of output
Yes vlookup is the key because if you lookup something in spreadsheet1:colA to see if it is in spreadsheet2:colA if it is not present you will get a null value. Then you can filter out these nulls to get only the list of rows which share the column A value in spreadsheet2. You will also need to repeat this in spreadsheet2.
For context, assuming the image you posted covers cells A1:C6, and your highlighted cells are A4:C5 then:
In sheet1 cell D3 put =VLOOKUP(A3, Sheet2!A:A, 1,0) and copy down for the rest of column D, and in sheet2 cell D3: =VLOOKUP(A3, Sheet1!A:A, 1,0)
IF the vlookup finds a match, this will give the exact same value in columnD which is present in both spreadsheets, otherwise it will give #N/A. Then you can filter those out.
(By the way the syntax for the sheet name depends on whether you have spaces in the name so Sheet1!A:A but 'Sheet 1'!A:A, I usually get these by highlighting them so excel does the work of naming the worksheet).
A side note, I would drag both worksheets into one file, you certainly can perform vlookups between different files, but this then relies on the exact file path so if you ever move either file, the vlookups will break and give you errors. I only ever vlookup within the same file.
I have this excel file with two sheets. Sheet 1 is the page where all of the part numbers and descriptions are placed. Sheet 2 is a database set into two columns one with part numbers the other with the description.
I have been looking into vlookup within excel and in which case i have it working with the part numbers so when i enter the part number or choose from drop down it will auto populate the description for me. The issue I am having now is that when i enter the part number it doesn't auto populate the description column until i double click the cell with the formula and hit enter.
I also want to do a reverse lookup from the description side where it will auto populate the part number as well.
Here is my formula I used for the vslookup.
=VLOOKUP(A9,Database!$A$1:$B$250,2,FALSE)
I came up with this formula after researching how to do it but I had to change the A9 portion to each row number ie. row 9, row 10, etc..
If you want to do a reverse lookup then vlookup will not work as it only works left to right - unless you repeat the data in column A in column C...
However, the more elegant solution is with index() and match().
=INDEX(Database!$A$1:$A$250,MATCH(B9,Database!$B$1:$B$250,0))
Not tested, written based on the info you gave in your vlookup, match will find the position of the item looked for and then index collects the result at that position in column A.
The beauty of index/match is that the columns don't have to be next to each other AS LONG AS THEY ARE THE SAME LENGTH...
Try right clicking the numbers column > format cells > format as text (by choosing "text" under the categories box). Hopefully this will make the auto populate work.
I have Sheet A with 500 line items.
Suppose I have applied filter to show line items "2","44","68" and so on
From Another Sheet i want to select some rows and paste them in these filtered rows.If I paste,they get copied on line items 2,3,4,5, and so one instead of 2,44,68,etc
Can Someone please help me.I tried paste special,but it has same issue.
I also tried selecting the area to paste,then clicking alt + ; but the data also gets copied into unfiltered items.
This is more of an approach solution then a coding solution. I assume that the current order of the rows must be maintained.
Add a column to to your sheet, use autocomplete to number the current order of the rows.
Sort by your filter value(s) - if you have multiple values, just add another column and put a single unique value in it
Paste your values
Sort by you current order column, to restore the orginal order
If it is with same sheet you can make the two columns adjacent by hiding other columns in between. You can block the data and drag it to next column.
For eg.
I have column A, B, C, D.
Let A be ZIP CODE & Column D is 'Shipping Service'
I need to have ZIP CODE(Column A) with '95035' to have Shipping Service as 'Fedex'
Filter the column A with '95035'
Hide the column B & C
Drag the values from A to D directly where the values are copied to the adjacent cells.
Note: If you use two separate sheets copy the columns entirely to the sheet 1 adjacent to the column you want to copy and again take copy the entire column back to Sheet 2. This will work if both sheet have same number of rows.
Thanks,
Karthik
The easiest coding solution is to use vlookup http://office.microsoft.com/en-us/excel-help/vlookup-HP005209335.aspx
On sheet1 from Sheet2 use
=VLOOKUP(B3,Sheet2!A:B,2,FALSE)
I am trying to compose an excel spread sheet on which there would be two sheets.
One sheet (sheet2) with a list of names in one column and next to each name a number.
I would then this column of names as a list for a drop down list in another sheet (sheet).
What I am trying to work out is when I select a name on the drop down list, the number next to the name on sheet2 will be displayed on the cell next to the drop down list.
I am trying to use lookup but it does not seem to work, I guess I am using it wrong.
This is the formula I am using which is placed on the cell next to the drop down list and the drop down list is on A1 in Sheet1.
=LOOKUP(A1,{+Sheet2!A2:A7,"d";+Sheet2!B2:B7})
Sheet2!A2:A7 is the list of names
Sheet2!B2:B7 is the list of respective values for each name.
Any help would be much appreciated.
Thanks.
=vlookup(A1,Sheet2!$A$2:$B$7,2,0) should return the proper value, as Tim WIlliams suggested.