Macro to Split Excel Data into into Existing Tabs - excel

thanks for looking at this problem, I hope I can get some help, as I am not very experienced with VBA syntax in excel.
Background:
I will be receiving a large (1000's of lines) CSV file that will contain data entries of various lengths. Each line will begin with a code (eg, 01, 02,..., 50) and have a series of data entries following it based on that code.
So, for example
01,data,data,data
01,data,data,data
02,data,data,data,data
etc...
I need to import all of this data into an existing excel workbook that already has separate tabs and headers created to correspond with the data type.
What I believe needs to be done, is to import the csv to a new, blank sheet, then run a vba program to check the data code, and move the line to the corresponding tab. I would also like to preserve the formatting on the destination sheet.
Ultimately, what I think I need is a VBA program to read the code cell, and move the line to an existing tab based on that code, and loop through the whole column.
Most of the existing solutions I have found involve the creation of new tabs, but I wish to parse the raw data into existing tabs with headers and formatting. I am aware this may require me to manually type in the code and destination tab names in the program's logic - That will not be an issue as long as I have a base to start with!
Thanks again for your help, and let me know if I can provide any more information.

Related

Excel chart adapting to table with formula-generated rows -- without named ranges?

I have table-like data, and I'm looking to make a chart that displays that data. Since the data is that formula-generated from other data in the workbook, I don't know in advance how many lines it will have. I want to make a chart that adapts to this data.
Up to this part of the question, I could use named ranges to solve this.
The thing with the solution with named ranges is that it does not scale well when I have many of these charts. I have a Python script that generates CSV files that I import into my workbook as a sheet, and I don't want to have to know in advance how many of them there will be, or what they will be named. I only want to be able to import the CSV files into a new or existing sheet, and copy-paste the formulas from another working sheet, as well as be able to replace the existing CSV data with new data.
With named ranges, I would have to manually create a named range for each series of each sheet, and I would have to use the sheet's name so that the named range can be visible to the whole workbook (in order to analyze the data in a global sheet) without any name conflict. This is (more or less) acceptable when I do these steps myself now, but if I want to redo this in a few months, or if I pass my workbook to someone else, we wouldn't know why it's not working with a new sheet.
So is there any way to get this done without delving into VBA stuff? I'm using a recent version of Excel.
Per the comments, try using pivot tables, making your range extend far beyond expected results and filtering out "blanks" in your pivot and generate your chart from that. The default pivot chart is ugly but you can remove buttons and format as needed. Just remember to refresh your pivot during every update period.

MATLAB's xlsread gives different data than shown by Excel - hidden sheets

I want to use xlsread in MATLAB R2017b to read from an externally supplied data file. Usually, this works fine for me. However, in this case I get data I can't find in the .xls file and I don't know what happened.
Here is screenshot of the .xls:
and here of the corresponding raw from xlsread:
Note that there is data in MATLAB (e.g. 'Report tem...') that cannot be found in Excel, that the columns are in a different order and that their headers also differ.
The data file is from Svenska Kraftnät, the Swedish Transmission System Operator and contains the generation and consumption of electrical energy for a certain year. You can find it here.
I use the following line to import the data in question (I am only interested in the numerical data and the timestamps, but used the raw to try to understand what is going on here):
[num,~,raw] = xlsread('n_fot2013-01-12.xls');
I am sorry if this a bad format for the question or if this is a dupe, but I didn't have a clue how to make this question more general. Please feel free to suggest improvements!
Your workbook has a hidden sheet in it, and it is that sheet that is being read.
To read the visible sheet, specify the sheet name:
[num,~,raw] = xlsread('n_fot2013-01-12.xls','Förb + prod i Sverige');
To view the the hidden sheet, on the Home tab, in the Cells group, click Format > Visibility > Hide & Unhide > Unhide Sheet. Then select the hidden sheet.
There isn't a way to tell xlsread to only read visible sheets, and by default it reads the first sheet (hidden or not).

Downloading File with importrange function failing - think it's a bug

I've been saving Google Sheets to Excel without any problems for a while. These sheets have always successfully saved and opened in Excel with the importrange function. However, recently it hasn't been successfully saving correctly.
It used to just have the static value (e.g, 40). There used to be an IFERROR in the first cell in the header row but now it exists in every single cell.
E.g, each cell would have something like this:
=IFERROR(__xludf.DUMMYFUNCTION(importrange(blahblah)),"40").
DUMMYFUNCTION throws an error and "40" is returned as a result. but "40" is a string, not an integer which messes up all my formulas.
I also know this isn't an Excel issue because OpenOffice is doing the same thing with the file.
I'm pretty sure this would be a bug because why would it be working for months and then suddenly stop working?
What should I do?
I'm thinking it's a bug too.
Workarounds
On Excel
Copy and paste as values only the ranges with IFERROR(__xludf.DUMMYFUNCTION(..., then use Excel's UI tools to convert numbers shown as text to numbers.
Selectively remove quotes on the IFERROR second argument of the cells causing problems
Remove =IFERROR(__xludf.DUMMYFUNCTION(),"value") except value (we could use Excel's built-in FIND & REPLACE for this)
On Google Sheets
Use Copy > Paste as values only on the range areas having formulas with non-compatible functions like IMPORTRANGE, QUERY, FILTER, etc.
If you only need the values, download it as CSV instead of XLSX
IMPORTANT
In order to help to prioritize this issue, send feedback to Google. To do this open a Google Sheets spreadsheet, click on Help > Report a problem, then fill the feedback form and submit it.
Related stuff
I posted 5 small articles about this in Spanish. You could find them listed on https://www.rubenrivera.mx/p/descargar-hcg-excel.html.
We accidentally created a workaround for this bug with a different sheet that was just set up like this.
This works when you IMPORTRANGE into another Google Sheet. We are doing it into a Google Sheet with a single worksheet - haven't tried it with multiple.
It's going to sound a little nuts but it works for us.
In the first cell of your import range put a hyperlink in the original document you are importing from. This is in the first cell of the import range. We linked it to a worksheet in the original document. It has worked and failed with an external link. With an external link it worked when I linked it to an internal link, then changed it. But when I deleted the cell and just straight linked it to an external URL it didn't work.
Then #timbo was right - put data validation in. This can be in part of the document that isn't being imported into the second sheet. I put it in the first line of the import range but outside what I was importing. It might have to be the first line. I just put a date in one cell, then in the next cell data > data validation > then choose that one date as the data range.
For aesthetics I have hidden the first row in one Google Sheet I am importing into. In another I made the first cell link the title of the sheet and put the data validation outside the import range. Both of these work.
Let me know if this works for you.
Until this bug is fixed, a workaround is to put a data validation (Data > Data Validation) on the imported data (Any kind of data validation will do).

Excel Save CSV without blanks

I have an Excel spreadsheet that generates CSV scripts used in an application. The scripts must be in a very specific format, and I save a master in XLSX format with protected sheets and data validation to save the CSVs from rather than directly edit the CSVs, as directly editing the CSVs can lead to mistakes.
The issue is that the scripts can be of nearly any length. The left column of each line can only be one of a certain set of values, and the last line has to say "END". The only way I can do this without VBA is the following formula in the A column, from row 7 (the first 6 are header information) to row 1048576 (last Excel row) and protect the sheet with column A locked:
=IF(AND(ISBLANK(B368),NOT(ISBLANK(B367))),"END",IF(ISBLANK(B368),"",A367))
This makes the last row say "END" in column A, and all rows after blank, which is what is desired. The problem is that now when the CSV file is saved, it will always have 1048576 rows, with all the bottom rows containing the delimiters ",,,," . This won't work, the CSV file needs to stop after the "END" row. Is there a way to write the formula that will cause Excel to ignore the cells which evaluate to blank when saving to CSV or an alternate way to save to CSV in Excel that will ignore all the rows that evaluate to blank?
Note: I have a solution in VBA already that I can use on my own machine (it copies the data up to "END", pastes in a new sheet in text only format, then saves as CSV with the name of the original worksheet). I want to share this sheet, however, and getting around the security constraints to share macros at my company is a pain. So I'm looking for a way this might be done without Macros, if it's possible at all.
In looking for an answer I found this link, which is similar, but not the same:
Saving Excel data as csv with VBA - removing blank rows at end of file to save
As the "blanks" I have are active rows because they contain formulas, this method will not work.
Manually deleting the rows / columns will work to reset the size, as GSerg noted in the other question. Alternatively, also as suggested by GSserg, you can copy the data to a new sheet before saving.
Otherwise, an easy fix might be to create a small post-excel / pre-processing script - perhaps using a batch file - Batch / Find And Edit Lines in TXT file - or a similar solution in any small scripting language to remove the extra rows.

Create a new sheet for each row

In an Excel sheet, I have roughly 30 rows x 100 columns of data. Each row represents a different "client". For each client, I've create a summary sheet that is emailed to them and that also contains all the information from my main sheet
Is there a way for Excel to create a new sheet based on some template sheet when I add a new row to my main sheet and fill it with the appropriate data?
I will give you my opinion about your need, the way I see it, at least. It is not a "ready to use" solution, however, only some ideas about the way to do that.
From what I know, there is no way to track insertion of a row in Excel. So you would require a VBA function to be activated on a button, for example. Actually, there is, see Lunatik's answer.
This function would loop over all rows in your main sheet, and create a new sheet when necessary (you would need preferably a unique id for each client, it could be a simple index on the main sheet, depending on the line).
You would create at first your template sheet, with a specific name, and eventually hide it (to not have it in the visible tabs). When I say that the function would create, it would in fact copy this template sheet and give it a unique name (the id I mentioned earlier). You can find ways to copy sheets at this link.
A second operation to do, would be to put data from the row in the main sheet, to the template sheet (if I understood correctly your requirement), which is not really complicated to do in VBA.
If you need this to happen automatically on the addition of a row then you would need to use the Worksheet_Change event to capture the completion of a new row.
This would then generate a new workbook from the template, copy across the necessary ranges then save the new file somewhere, much as Gnoupi says
All this is relatively trivial with VBA, but unfortunately if you aren't familiar with VBA then isn't a simple case of "Do X then do Y in Excel" so I think you may struggle, even with sample code posted here.
Even if I created a dummy model that did what you require, functionally at least, then customising it to your particular needs may difficult if you are not used to working with Excel programmatically.
Edit
I've created a very simple demonstration of how this could work: http://drop.io/4clxof3 - note this example doesn't include the event handling for adding a new row, has almost no validation or error handling and makes sweeping assumptions about almost everything(!)
If you feel comfortable using this a basis for developing your own solution then great. If the whole VBA thing is foreign to you then it may be time to call in reinforcements :)
i was wondering if it was possible with no error catching. Simply just have a VBA code that takes each row of the Excel Document - Creates a file for each row and then at the end combines the total files in a folder into one?
I know sounds weird.. but is this possible?

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