I am getting data from PowerPivot to an Excel table. It has variable length. I also have some calculated columns next to it. I would like to make a diagram out of it.
The problem is, as I specify the data ranges and such, I have to oversize, in case the data returned provides more rows. (Ex. in this case i have data till a20, but in an other case I could have data till a30 or more. So I select the range to a40 to be safe.) I have to specify this manually (not select from the pivot table) because of the calculated columns and other labels and exceptions.
In the diagram, it shows these blank rows. This is unnecesary.
How can I instruct excel, not to display those rows, that are blank? (Even if I delete all formulas, and the rows are completely blank, it still displays it.)
Thanks for the help. Sziro.
When I have been facing a similar problem, I have created named dynamic ranges, and made the diagram refer to these ranges.
Here is how I create a dynamic range for a data series stored from range A2 to A40 in Sheet1.
Define a name for you dynamic range using a formula like this in the "Refers to" input box:
=OFFSET('Sheet1'!$A$2,0,0,COUNTA('Sheet1'!$A$2:$A$40),1)
Now make your series value refer to the name you have given the dynamic range. If you have named the range "Sales" you should make the diagram series values refer to: "='Sheet1'!Sales". It is important that you also refer to the name of the sheet, otherwise it won't work.
Related
Whenever I do a dependent dynamic drop down list , I see a bunch of blank cell in the drop-down list , I search many topics that explain how to remove them while by adding two additional ranges like explained her http://blog.contextures.com/archives/2014/02/27/dynamic-list-with-blank-cells/
but my question is: Is there anyway to avoid blank cell or remove them using a simple approach without the need of two additional ranges or a complex formula?
the drop down list that contains blank cell all I did is go to data validation and wrote in source =MYCode then I named the list that contains the codes like that MyCodeand I checked ignore blank case (even tho It seems to be useless )
There is another way. Create a dynamically-expanding named range. Then use the range to define the data validation list.
To create your dynamically-expanding range, insert this in the named range box and give it a name:
=OFFSET($A$1,0,0,COUNTA($A:$A),1)
$A$1 should be replaced with the top cell of your range. $A$A should be replaced with the column(s) the range is in.
OFFSET points the named range at a range of cells. COUNTA() is in the fourth position of the OFFSET formula, which sets the height of the range. It counts the number of non-blank cells. As a result, when you add a value, the fourth value of the OFFSET formula increases and you get an expanding range.
Note, this does not work if your named range has blank cells interspersed.
OFFSET formula from excel-easy.com.
After some more research I found a solution. In the cell where my information is filled I added a name using the name Manager and I added this formula that I adapted from this article:
=DropList!$J$1:INDEX(DropList!$J$1:$J$10000,SUMPRODUCT(--(DropList!$J$1:$J$10000<>"")))
It did what I needed without the need of adding 2 extra cell, even though the line of code is rather complex.
I know this thread is dead but I found a simpler solution which only requires you to create a single named range. It also works even if blank cells are interspersed in the source data, and expands as the source data expands.
First create your dynamically expanding named range using the formula given above:
=OFFSET($A$1,0,0,COUNTA($A:$A),1)
This will includes the values you want in your drop-down, as well as blank cells.
Next, in a separate cell, enter the following:
=FILTER(Your_Range, Your_Range <> "")
The result will be your source data with no blanks. This will spill into adjacent cells. Now can reference this single cell as your data validation list, as long as you add "#" to the end of the cell reference. This tells excel to include all the spilled values in the list.
Benefits:
If your source data named range is dynamic, the drop-down list will expand with this range, and you don't have to worry about updating a second named range.
You can easily filter more data, and it doesn't matter if blank cells are interspersed.
Combined with the SORT and UNIQUE functions, you can further improve how your data is represented in the drop-down list.
I couldn't find a solution this simple anywhere else, so I hope someone finds this useful.
If there are no empty cells within the source list, but the empty rows come from the end of the list, you can get rid of those by using a table as the source of the dropdown. You have to use the INDIRECT function to refer to the table:
Select the whole source list including the header
Click Format as table
Select the table, go to the Design tab (under Table Tools)
Rename the table
Select the cells where you want to use the dropdown and open the Data Validation
As the dropdown source, set: =INDIRECT("TableName[ColumnName]") (note the double-quotes)
This article explains the procedure in more detail
I am trying to create a SUMIF function that dynamically adds up values in a specific column of a named range in my Excel sheet.
It is very easy to do this when there is no named range :
The formula picks out all the cells that contain "London" in their name and sums up the expenses related to London.
What I am trying to do is to use a named range called TripsData (A2:B5) and tell the SUMIF function to sum the entries in the column 2 of this range that meet the criterion of having London in their name.
How can I make this work without needing to create a second named range for column 2 and simply by telling Excel to look within the specified column of this named range? Index/Match only return one value so that doesn't work when there are several cells with London in their name.
Thanks for your help!
Use INDEX to refer to a specific column in the named range (it can refer to a whole column), like this
=SUMIF(TripsData,"*London*",INDEX(TripsData,,2))
You can do that without any named ranges at all, if you turn your data into an Excel Table object. Select any cell in the range or the whole range and click Insert > Table or hit Ctrl-T.
There will be a dialog that asks if your table has headers. Yours does. Now you can reference the table and its columns by their inherent names and build your formula like this:
=SUMIF(Table1[Expense],"*London*",Table1[Cost])
You can rename the table, of course, even after the formula is in place. When you click a cell in the table, there will be a new ribbon for commands that relate to tables only. It's a very powerful tool.
Any formulas, formatting etc. that apply to a whole table column will automatically carry over into new table rows. The table column reference will adjust automatically, too, of course, so you don't have to mess with dynamic range names or re-define what a named range applies to.
Note: the formula uses structured referencing instead of cell addresses. This option can be turned off by clicking File > Options > Formulas > tick or untick "Use table names in formulas"
You can use Chris' idea of Index(Table1,,Col#) with the named range "Table1" (without creating an Excel table Object if you don't want to for some reason) and STILL avoid the problem Applez mentions in the comment below Chris' idea. Applez warns that using a constant for a column number reference is dangerous if you later insert another column before that column in the named range. You will find that Excel does NOT auto increment the constant, so your formula breaks.
Applez is right..... so DON'T use a constant, use a column number "reference" instead of a constant. For example....
=SUMIF(TripsData,"*London*",INDEX(TripsData,,Column(B1)))
If you later insert a column between A and B, Excel WILL auto increment the reference Column(B1) to Column(C1). Just don't delete B1 or Row 1 or you will get a REF error. I usually use the the header/tile "cell" (in whatever row that is in) for that table column within the Column reference (as it is highly unlikely I will ever delete the header/title cell of column of a table unless I delete the entire column). In this particular example as it turn out, B1 "IS" the the title/header cell for that column in the data table. So that is what I used for the example.
Awesome formula, just in case anyone needs to use a similar approach to FILTER a range. I used this approach
pmGendHC is the range I wanted to filter (I expect a spilled range with my data) I needed a colum (column number 13) to be different than 0
=FILTER(pmGendHC,INDEX(pmGendHC,,13)<>0)
Whenever I do a dependent dynamic drop down list , I see a bunch of blank cell in the drop-down list , I search many topics that explain how to remove them while by adding two additional ranges like explained her http://blog.contextures.com/archives/2014/02/27/dynamic-list-with-blank-cells/
but my question is: Is there anyway to avoid blank cell or remove them using a simple approach without the need of two additional ranges or a complex formula?
the drop down list that contains blank cell all I did is go to data validation and wrote in source =MYCode then I named the list that contains the codes like that MyCodeand I checked ignore blank case (even tho It seems to be useless )
There is another way. Create a dynamically-expanding named range. Then use the range to define the data validation list.
To create your dynamically-expanding range, insert this in the named range box and give it a name:
=OFFSET($A$1,0,0,COUNTA($A:$A),1)
$A$1 should be replaced with the top cell of your range. $A$A should be replaced with the column(s) the range is in.
OFFSET points the named range at a range of cells. COUNTA() is in the fourth position of the OFFSET formula, which sets the height of the range. It counts the number of non-blank cells. As a result, when you add a value, the fourth value of the OFFSET formula increases and you get an expanding range.
Note, this does not work if your named range has blank cells interspersed.
OFFSET formula from excel-easy.com.
After some more research I found a solution. In the cell where my information is filled I added a name using the name Manager and I added this formula that I adapted from this article:
=DropList!$J$1:INDEX(DropList!$J$1:$J$10000,SUMPRODUCT(--(DropList!$J$1:$J$10000<>"")))
It did what I needed without the need of adding 2 extra cell, even though the line of code is rather complex.
I know this thread is dead but I found a simpler solution which only requires you to create a single named range. It also works even if blank cells are interspersed in the source data, and expands as the source data expands.
First create your dynamically expanding named range using the formula given above:
=OFFSET($A$1,0,0,COUNTA($A:$A),1)
This will includes the values you want in your drop-down, as well as blank cells.
Next, in a separate cell, enter the following:
=FILTER(Your_Range, Your_Range <> "")
The result will be your source data with no blanks. This will spill into adjacent cells. Now can reference this single cell as your data validation list, as long as you add "#" to the end of the cell reference. This tells excel to include all the spilled values in the list.
Benefits:
If your source data named range is dynamic, the drop-down list will expand with this range, and you don't have to worry about updating a second named range.
You can easily filter more data, and it doesn't matter if blank cells are interspersed.
Combined with the SORT and UNIQUE functions, you can further improve how your data is represented in the drop-down list.
I couldn't find a solution this simple anywhere else, so I hope someone finds this useful.
If there are no empty cells within the source list, but the empty rows come from the end of the list, you can get rid of those by using a table as the source of the dropdown. You have to use the INDIRECT function to refer to the table:
Select the whole source list including the header
Click Format as table
Select the table, go to the Design tab (under Table Tools)
Rename the table
Select the cells where you want to use the dropdown and open the Data Validation
As the dropdown source, set: =INDIRECT("TableName[ColumnName]") (note the double-quotes)
This article explains the procedure in more detail
I am pretty new to excel and finding it a little tricky so any help would be appreciated!
I have a master sheet where data is going to be input by people. From this master sheet I have used IF statements to copy relevant columns to another sheet in the workbook. (not sure if thats the best way).
So when a new data row is input into the master sheet, this creates a new row in the other sheet because its displaying what has been input in the master. This is building up a sub-table so to speak. From this sub data (whether turned to a table or not) I want to create pivot tables.
Issues:
If the sub data is turned into a table, when new data is input in the master sheet the sub-table does not expand.
Trying it another way, without creating a table with the sub data I tried to create a dynamic range using OFFSET. However when an entry is deleted from the master sheet this creates a blank row in the dynamic range that is being used to create the pivot table.
Any help would be much appreciated! I've looked into OFFSET, MATCH, VLOOKUP and it's a little confusing although I do get the gist of what these functions can achieve.
Thanks in advance!
This particular combo is used to fiddle around with ranges, for example validations and complex lookups.
They will not help you with your issue.
The range expansion is triggered when new data is entered into an adjacent cell, not when its existing condition becomes recognizable.
The =OFFSET() is used to fiddle around with ranges.
The MATCH(...,0) finds the first match of your string, in your case the lack of string.
If you could in fact set up a Pivot table to indirect references this formula would be your solution:
=OFFSET(YourSheet!$A$1,0,0,MATCH("",YourSheet!$A:$A,0)-1,MATCH("",YourSheet!$1:$1,0)-1)
where A1 of YourSheet contains somthing like
=IF(IncrementalDataSheet!A1<>"",IncrementalDataSheet!A1,"")
I think I understand the problem you're having. If you have data in A:Z in Sheet1 and you only want to see columns A, T, and Y for example on your more visually appealing Sheet2, then the initial thought would be to put =Sheet1!A1 into A1 on Sheet2, =Sheet1!T1 into B1, and =Sheet1!Y1 into C1. Copy the range down as far as needed to display the data from Sheet1 and Bingo! A nice tidy summarized version.
But wait... If you delete a row from Sheet1, the referenced cell in Sheet2 now just displays #REF!... boo... that's no good.
So, instead of using direct cell references, you can make use of the INDIRECT function to make sure the values produced are always relative based on the address of the target cell.
In Sheet2 you would put:
A1 =INDIRECT("Sheet1!"&(CELL("address",A1)))
B1 =INDIRECT("Sheet1!"&(CELL("address",T1)))
C1 =INDIRECT("Sheet1!"&(CELL("address",Y1)))
And copy down. At first glance it looks just like the original result, the difference is you can now delete rows from Sheet1 without hurting the output on Sheet2 because the indirect references will just look up new values from where everything shifted.
You should then be able to pivot off of the result dataset pretty easily.
That said... when you make a pivot table you pick which columns you include, so you could just pivot off of the original giant table and exclude any columns that you're not interested in summarizing.
I am making a series of cascading dropdowns in Excel. When a user selects an option in ColumnB, the sheet finds a list "Name"d = ColumnB value and set the validation for that column with that list.
It is working fine
But when I drag the cell in the whole column and try applying the Data Validation property to all cells, instead of selecting the previous cells respectively, it is defining every Data Validation property with the specific cell with which the first cell was binded.
It is not much of a problem as I can do that for individual cell, but I will be setting the data and names through code later, so I need to find a way that every Data Validation source contains a reference to its previous cell instead of that one specific cell.
Remove the $ sign. $ sign means that the reference is absolute and the cell reference in the formulas won't change when the cell is dragged or copied.
Another solution is to define the data validation for the entire column and you don't have to drag anymore.