Currently we have a Excel VBA application, which consists of 25-30 Excel sheet (and all of those sheets all hidden and we do background processing on them and display it to VBA forms UI), and we have developed a UI using VB forms. But problem we are facing is whenever we click on Save button using this code:
ThisWorkbook.Save
But this saves entire workbook not an individual sheet, so even if we make changes in single sheet it saves entire workbook and this save processing makes very slow (since it needs to save all excel sheet containing lot of data unnecessary, even if there is no changes).
My question is is there any way we can save "only one sheet in a particular excel sheet" not an entire excel file?
Note: I am a Java developer and I worked on VBA before, But it was years back, and I have forgotten bit. Any guidance would be appreciated. Or any pointers on how to handle this situation would be appreciated. Please let me know if you need any more information, I can edit this question.
What I have tried already? I did a lot of research from yesterday, I searched in previous questions on SO, but didn't get any useful information. As per my research it says we cannot do this. Am I on right path?
The short answer is no. You cannot save a single worksheet at a time.
You may want to try to reduce the amount of data in the workbook. Try storing data in several workbooks and when it is needed, open that specific workbook, make the needed changes, and then close it.
If it is necessary to have access to all data at once then consider using access or some other database.
It is also possible that the sheets have "blank data". Cells that don't contain anything in them but excel thinks they do so when saving it tries to save way more than needed.
Assuming that it is the active worksheet that you want to save then you could do something like this:
ActiveSheet.Copy
ActiveWorkbook.Close True, "path"
This copies the active worksheet which creates a new workbook which will become the active workbook. Then just call the close method on that and give it a file name.
I think you should consider splitting your application into multiple workbooks:
The workbook that contains all the logic, user forms and programming code. This workbook handles all other workbooks as well as the displaying of it. Potentially, this could be even an "Application Specific Addin", that stays dormant but activates as soon as any of it's subsequent workbooks gets opened. For this architecture approach check out the section on "Application Specific Addins" in this link.
This workobook/add-in can also hide the other workbooks, so that the user will not notice it's multiple workbooks.
One or multiple data workbooks: Depending how interlinked the data is, you can separate this, e.g. in a "Sales data" workbook which contains the large database, as "Base data" workbook, that contains all the smaller data (e.g. products or stores tables).
This way, you can reduce the saving to the "relevant" sheets. However, of course this requires quite a bit of reprogramming - but it's worth the effort, as for instance it also allows to provide updates/bug fixes without having the transfer the data between versions, as you only need to distribute the the file with programming logic. :-)
Related
my question is a pre-code question, as I would like to verify if and which is the best option to go about this - either formula, VBA or not possible.
I have a main workbook with an array of codes inside cells in sheet 1 - all in the format HXXX-XXX-XXX where X is numbers ranging from 0-9. Each code has an associated revision number as shown in the attached picture.
The workbook itself is named in the format: 'HXXX-XXX-XXX-YY Example Title' where YY can be any number starting from 0 to infinity (in theory). Only YY is subject to updates in the title. If changes are made in this workbook, then a new version is saved, with the YY changing in the title to the next consecutive number - Nothing else changes.
From this main workbook there are a large number of other workbooks (around 50) which share the same codes and revisions. My goal is to link all these workbooks up so that I only have to update a core main workbook and the rest of the codes (HXXX-XXX-XXX) revisions in all the other linked workbooks update accordingly.
The problem is that the other linked workbooks have a dynamic name in the format: 'HXXX-XXX-XXX-YY Example Title 2' where YY can be any number starting from 0 to infinity. YY gets updated to the next consecutive number if a change is made inside the document and this document is then saved as a separate document using Save As. NOTE: not all workbooks will get updated at the same time, as it all depends on which codes and therefore revisions are changing.
My question is firstly, is this possible with current excel functions to update links with ever-changing workbook links, which are saved as different files each time in the same folder?
Secondly, I have read about the INDIRECT function, but it is limited only to having the required workbooks opened at the same time as the updates to the main workbook, hence I am unsure that Formulas will work (I will be linking 50 workbooks to the main workbook) - From this I am gauging that VBA may be the best option, but I would like to double check this is possible before I begin attempting the code.
Of course the use of Formulas in the sheets would be much better, but because the file names are dynamic, and since the updated workbooks are saved as different files each time changes are made to it, I don't believe this is possible.
If I understand your problem correctly you need to differentiate between 3 things.
Using only Excel Formulas.
The problem with this is that formulas crossing workbooks have the big disadvantage, that you need to have the source-workbook open, otherwise manny formulas will not work correctly or update. You also have the disadvantage that saving the file needs still to be done automatically. The advantage is that you do not need VBA macros.
Using Power Query
With Power Query youmight be able to solve the problems with the dynamic names.You can even read a whole folder of files, combine them and do transformations without the need to open the files manually. But you still need to save new files manually and the files will only update once they are opened.
Using VBA
You can prettymuch do everything you asked in your problem description but VBA has its own disadvantages. Firstly the file-format ".xlsm" is not allowed by the IT department everywhere. Also to work, every user using the files needs to activate macros, otherwise the macros won't get executed. Therefore I think a VBA solution is better fitted if you only have a small circle of users or if you can execute the macros on your own (e.g. if the main workbook was updated, you need to execute a macro which opens, modifies and saves all affected files). After that you colleagues do not need VBA themself.
Possible solution:
To avoid VBA you could try to create a Power Query in each "other workbook". The query will read all filenames in the folder where the main workbook is located. Now you sort and filter for the workbook with the newest/highest ID/Titel automatically and load the result as an seperate Excel sheet (all that is possible with power query and without VBA).
Now you can use the "indirect" formula to use the ID/Titel to link to the newest main workbook. As mentioned above this will require that the main workbook is opened. Otherwise the indirect formula will not update the values. If that is out of the question, you probably need to go with VBA.
What i try to accomplish in Excel using VBA is to have a "original" workbook that is used to start with each time, adjusted and saved under a new name. This workbook, and all workbooks that come from it have a "client database" sheet where client data is automaticly copied in to (1 row per client, A:G). Whenever a original workbook is filled in the data is copied to the client database in that specific workbook, but then automaticly saved under another name.
Therefore i am looking for a code that opens the original workbook (done), compares the database sheet of the new file with the original and then updates the original with the new client data. (Best case they would update each other). What's important is that the whole row should be compared, as for instance one company can have different contacts.
Now my coding skills unfortunately aren't good enough to accomplish this, and i have browsed different topics to find a solution but wasn't able to find a solution that completely covers the problem (and is written simple enough for me to still understand).
Both sheets hold the same database structure and the tab is called "Klanten database".
If anyone would be able and willing to help that would be much appreciated!
I have already tried different codes from the forum, but they all focus on either columns or specific cells and are made to extract unique value's to a new list or just to highlight the differences. Or are to complicated for me to understand.. :X
Sub UpdateOriginal()
'Open original file to update
Workbooks.Open Sheets("Data inhoud").Range("J12").Value & "\original.xlsm"
'compare active database with original and update the both of them
Workbooks("original.xlsm").Close SaveChanges:=True
End Sub```
None have worked :(
I have several files where I have several tasks. Each task has a "to be completed" date attached to it and a formula that calculates whether the task is "overdue" or "not yet due".
To generate a complete overview, I've created one Masterfile and used Power Query to link all these individual files. This works properly, however one issue I can't resolve which is the following:
The Power Query does not refresh the "overdue/not due" formula, when I am refreshing the Query. As such the Masterfile states that tasks that were "not due" at the time I saved the original file, are still not due, although they are in fact "overdue".. I think the Power Query read the original files without updating the formula's.. Is there anyway to resolve this?
There is no easy way to resolve this. Three possible options :
If you want to accomplish this just from within your Masterfile, you can create a VBA script in your Masterfile that opens and closes all linked workbooks (see more info here). Please note that you must have access to these files (can be tricky if these are on a network drive or in the cloud);
You also can just manually open and close the individual files before you open the Masterfile (or before you refresh the data);
Change your approach/formulas, and use the individual files as pure data files, without any formula's that need refreshing, and do all calculations in the Masterfile.
My personal preference/recommendation would be 3), as I have some bad experiences from working with linked workbooks. My own approach if it is really necessary to exchange data between Excel files, is to create a Transfer tab/worksheet in the source workbook where you put all data that the other workbook needs, and create a Source tab/worksheet in the other workbook, and I copy/paste-as-values from one to the other, in particular when both workbooks are "in development". Once workbooks are stable (but does that ever happens?), you still can link the Target>Source worksheets (but auditing errors is just easier instead of having links all over your workbooks).
I have a heavily formulated workbook which will be used by staff members who will paste in potentially confidential client information. The workbook then comes up with graphics and data to summarize the imputed information
In an ideal world, the people using the program will be able to Save specific sheets as a PDF and would be able to close the program without saving changes to the worksheet but Excel always demands to save the template first, THEN will allow PDFs. This is obviously a problem as if a person uses it, paste's in a client's information and saves the result as a PDF then whoever next opens the Excel workbook will have that previous client's information showing.
SO. I either need a way to tell Excel to not require compulsory saving to allow PDF conversion or another option which will result in the same thing.
I should also note that the workbook has to allow users to paste in information so I don't imagine a Read Only will help :/
I have also attempted using a Macro-Enabled Template which still has the same problem
I imagine there's a ridiculously simple solution to this.
Thanks in advance
I'm writing a program to read some data from an OOXML Excel Workbook using Apache POI that was provided to me as example input data. There is a strange sheet named D%$&01_DevSheet at the end. It is full of formula cells with weird formulas that reference most of the other sheets in the workbook. Here is an example of one of the cells:
'Horizontal Agreements'!S15+"8I/!%4\"
It is also not visible when the worksheet is opened in Excel.
I've never run across such a sheet before. It looks like some kind of internal Excel structure. Google searches for "D%$&01_DevSheet" and "excel" "DevSheet" have turned up nothing useful.
This sheet is not present in any test workbooks I've created. However, I'm not much of an Excel user and I did not exhaustively try all Excel features.
At this point, I'm going to hard code a rule that excludes sheets ending in _DevSheet from processing. However, since this stuff is turning up in my input, I think I should understand and handle it properly, so I have some basic questions:
What does Excel use sheets like D%$&01_DevSheet for?
What user actions cause them to be created?
Are they named regularly?
What is the most reliable way of detecting sheets like this Apache POI?
Normally Excel does not use such a sheet, so it seems to be added by some specific application or tool that was used to create this Excel workbook. It seems the developer of the application stores formulas and other things in a separate sheet for separation from the user-visible content.
So likely you will need to contact/research whichever application provided this file and get more information about this sheet from there.
You can probably only exclude these sheet by name as you already did.