I am trying to create a macro that can find a particular string in a header, then format the cells in that column. For an example, I have a header called "Purchase Date", "Cap Date", and "Exp Date". I want to be able to find the first instance of "Date" used, format them as text, then find the next occurance and format, etc.
I have created one that will find only the first instance, then not look for any further. Any idea? I have looked up "Find" and "After", but cannot get them to function correctly.
Thanks for any help.
I also struggled moving past the first find. ook at the last part fo the code below from Do While. Maybe you can work something from it.
Sub HyperLinking()
Call HyperLink("Text TO Hyperlink", "C:\Document.docx")
End Sub
Private Function HyperLink(LinkName As String, LinkAddress As String)
Dim WDApp As Object, wd As Object, rn As Long
On Error Resume Next
Set WDApp = GetObject(, "Word.Application")
If Err.Number <> 0 Then
Set WDApp = CreateObject("Word.Application")
End If
On Error Goto 0
Set wd = WDApp.Documents.Open(LinkAddress)
WDApp.Visible = True
Set objWdRange = wd.Content
objWdRange.Find.ClearFormatting
With objWdRange.Find
.Text = LinkName
.Forward = True
.Wrap = wdFindContinue
End With
Do While objWdRange.Find.Execute = True
objWdRange.Hyperlinks.Add Anchor:=objWdRange, Address:=LinkAddress, SubAddress:="", ScreenTip:="Linked Document", TextToDisplay:=LinkName
objWdRange.Find.Execute
Loop
wd.Save
wd.Close
Set wd = Nothing
Set WDApp = Nothing
End Function
One problem is that sometimes, I guess due to formatting, all the words are not found. Maybe someone can help with why this happens?
You can adapt this code to your requirements.
It's not particularly elegant, but this will most likely do the trick for you. Just edit some of the hardcoded values like sheetname and make sure that you don't have more than 99 columns or 999 rows.
Public Sub FormatRowsInDateColumns()
Dim header As String
Worksheets("Sheet1").Activate
'loop through columns
For col = 1 To 99
'check if header cell contains word date
header = Cells(1, col).Value
If InStr(1, header, "date", vbTextCompare) <> 0 Then
'convert cell values to string
For Row = 1 To 999
'Formats value and perserves as text with an apostrophe
Cells(Row, col).Value = "'" & Format(Cells(Row, col).Value, "yyyy/mm/dd")
Next Row
'set column format as text
Columns(col).NumberFormat = "#"
End If
Next col
End Sub
Related
I'm trying to pull data from tables in a Word document to Excel. I'm able to pull it as text but I don't know how to pull the numbers as numbers.
Sub extractData()
Dim wd As New Word.Application
Dim doc As Word.Document
Dim sh As Worksheet
wd.Visible = True
Set doc = wd.Documents.Open(ActiveWorkbook.Path & "C:\Users\itays\Desktop\TTd.docx")
Set tbl = doc.Tables
Set sh = ActiveSheet
For i = 1 To 17
sh.Cells(i, 1).Value = tbl(5).Rows(i).Cells(1).Range.Text
Next
For i = 1 To 17
sh.Cells(i, 2).Value = tbl(5).Rows(i).Cells(2).Range.Text
Next
Range("a:e").Columns.AutoFit
doc.Close
End Sub
Basically, I need the second For command to pull the data as a number and not as a text.
Word handles text, not numbers. You have to make sure that the text in the second column comes out as a number by converting it to the correct data type. First you have to strip out the text you cannot convert, like linebreaks and table formatting. There are several ways to do this, the following is my example. Trim removes whitespace, Val keeps just the digits, CLng converts it to a Long.
sh.Cells(i, 2).Value = CLng(Val(Trim(tbl(1).Rows(i).Cells(2).Range.Text)))
By the way, the path when you open the Word document looks really weird?
EDIT
You need to clean the data before converting. Adding a Replace-command to change the commas to periods, then convert to a Double instead of a Long to handle the decimal value with CDbl:
sh.Cells(i, 2).Value = CDbl(Val(Trim(Replace(tbl(1).Rows(i).Cells(2).Range.Text, ",", "."))))
Try:
Sub ExtractData()
Application.ScreenUpdating = False
Dim wdApp As New Word.Application, wdDoc As Word.Document, r As Long
Set wdDoc = wdApp.Documents.Open(ActiveWorkbook.Path & "\TTd.docx")
With wdDoc.Tables(5)
For r = 1 To 17
ActiveSheet.Cells(r, 1).Value = Split(.Cell(r, 1).Range.Text, vbCr)(0)
ActiveSheet.Cells(r, 2).Value = Split(.Cell(r, 2).Range.Text, vbCr)(0)
Next
End With
wdDoc.Close False: wdApp.Quit
Range("a:e").Columns.AutoFit
Application.ScreenUpdating = True
End Sub
I am trying to obtain the numbered locations of my bookmarks (paragraph number without context) in a Word document (a lengthy legal document template) and. I am currently using the following code to pull the bookmarked text values from the Word document into an Excel workbook I've built out to grab other data from other sources, but I haven't been able to figure out how to manipulate the code to grab the bookmark's paragraph numbers (I searched high and low for this one too, and am a VBA newbie. I know just enough to be dangerous, but not enough to be helpful lol). Please Help!
Sub SectionLocationImportTESTING()
Dim intDocCount As Integer
Dim wdApp As Word.Application, wdDoc As Word.Document, xlWb As Excel.Workbook, xlWs As Excel.Worksheet
Dim BookmarkText As String
Set wdApp = GetObject(, "Word.Application")
On Error GoTo 0
If wdApp Is Nothing Then
MsgBox "There are no MS Word Documents open.", vbInformation, "No Word Documents open"
Exit Sub
End If
Set xlWb = ThisWorkbook
Set xlWs = ActiveWorkbook.Sheets("Data Input")
intDocCount = wdApp.Documents.Count
If intDocCount > 1 Then
MsgBox "There are " & intDocCount & " Word Documents open." & vbNewLine & vbNewLine & _
"Please close the additional MS Word Documents", vbCritical, "Too many Word Documents open!"
Set wdApp = Nothing
Exit Sub
End If
With wdApp
Set wdDoc = wdApp.ActiveDocument
wdDoc.Activate
'This is very abbreviated, I have about 300 bookmarks that transfer
If wdDoc.Bookmarks.Exists("Section_Rent") = True Then
BookmarkText = wdDoc.Bookmarks("Section_Rent").Range.Text
xlWs.Cells(202, 22) = ("Section_Rent")
xlWs.Cells(202, 23) = BookmarkText
End If
End With
ActiveWorkbook.RefreshAll
ActiveSheet.PivotTables("Data_Input_Table").PivotFields("Trimmed Data"). _
PivotFilters.Add2 Type:=xlCaptionIsGreaterThan, Value1:="0"
Columns("D:D").EntireColumn.AutoFit
Range("A1").Select
MsgBox "Transfer is complete."
End Sub
I don't think there's a straight-forward way of doing that.
You could do this for example:
Sub Tester()
Debug.Print ParagraphNumber(Selection.Range)
End Sub
Function ParagraphNumber(rng As Range)
ParagraphNumber = rng.Document.Range(0, rng.End).Paragraphs.Count
End Function
...but it will also count "empty" paragraphs.
If you have a lot of bookmarks, you could consider listing the names in your Excel sheet and then looping over that range to run the text extraction. If you hard-code all those names into your VBA that's going to be very hard to maintain.
E.g.
'...
Dim c As Range, bm As String, rngBM As Word.Range
'...
'...
Set wdDoc = wdApp.ActiveDocument
wdDoc.Activate
'range with your bookmark names
Set rngBM = ThisWorkbook.Sheets("Bookmarks").Range("A2:A300")
For Each c In rngBM.Cells
bm = c.Value 'bookmark name
If wdDoc.Bookmarks.Exists(bm) Then
Set rngBM = wdDoc.Bookmarks(bm).Range
'for demo purposes just putting info next to the bookmark name...
c.Offset(0, 1).Value = rngBM.Text
c.Offset(0, 2).Value = ParagraphNumber(rngBM)
End If
Next c
There's 2 ways to get the paragraph number, depending on what you want:
Option 1
This will get the exact string of the auto-numbering that you see in the paragraph itself:
E.g. the below paragraph will get you 1.
This is a test paragraph.
If wdDoc.Bookmarks.Exists("Section_Rent") Then
Dim BookmarkText As String
BookmarkText = wdDoc.Bookmarks("Section_Rent").Range.Text
xlWs.Cells(202, 22) = "Section_Rent"
xlWs.Cells(202, 23) = BookmarkText
Dim BookmarkParaNum As String
BookmarkParaNum = wdDoc.Bookmarks("Section_Rent").Range.ListFormat.ListString
xlWs.Cells(202, 24) = BookmarkParaNum
End If
Option 2
This will get the string that you see if you insert a cross reference to the paragraph:
Using the below code for the same paragraph in Option 1 will give you just 1, the same as what inserting it as cross reference will get you.
wdDoc.Paragraphs.Last.Range.InsertParagraphAfter 'A temporary paragraph for inserting field later
Dim fieldRng As Range
Set fieldRng = wdDoc.Paragraphs.Last.Range.Duplicate
If wdDoc.Bookmarks.Exists("Section_Rent") Then
Dim BookmarkText As String
BookmarkText = wdDoc.Bookmarks("Section_Rent").Range.Text
xlWs.Cells(202, 22) = "Section_Rent"
xlWs.Cells(202, 23) = BookmarkText
fieldRng.InsertCrossReference ReferenceType:="Bookmark", ReferenceKind:=wdNumberNoContext, ReferenceItem:="Section_Term", InsertAsHyperlink:=True, IncludePosition:=False, SeparateNumbers:=False, SeparatorString:=" "
Dim tempField As Field
Set tempField = fieldRng.Fields(1)
Dim BookmarkParaNum As String
BookmarkParaNum = tempField.Result
xlWs.Cells(202, 24) = BookmarkParaNum
tempField.Delete
End If
fieldRng.Delete 'Delete the temporary paragraph
Since nobody was able to help me with the problem I posted here before (link is below), I am now trying to solve the task through VBA.
Finding a heading in word file and copying entire paragraph thereafter to new word file with python
To briefly recap, I have a large amount of word files, which I would like to reduce to a more readable size each. In each file, there is one heading that appears several times, always formated as a 'Heading 2'. I look for this specific heading which occurs several times in a document and I want to copy all the text parts in just these chapters with the respective heading to a new word document.
I decided to create an excel file in which I list the files and the respective heading of the chapters that I want to copy (see picture below).
To do this now I have written the following code:
Sub SelectData()
Application.ScreenUpdating = False
Dim WdApp As Word.Application
Set WdApp = CreateObject("Word.Application")
Dim Doc As Word.Document
Dim NewDoc As Word.Document
Dim HeadingToFind As String
Dim ChapterToFind As String
Dim StartRange As Long
Dim EndRange As Long
Dim WkSht As Worksheet
Dim LRow As Long
Dim i As Long
Set WkSht = ThisWorkbook.Sheets("Sheet1")
LRow = WkSht.UsedRange.Cells.SpecialCells(xlCellTypeLastCell).Row
With WkSht
For i = 1 To LRow
If Dir(.Cells(i, 1).Text, vbNormal) = "" Then
.Cells(i, 3).Value = "Please check File Location"
Else
Set Doc = WdApp.Documents.Open(Filename:=.Cells(i, 1).Text, _
AddToRecentFiles:=False, Visible:=False, ReadOnly:=False)
Set NewDoc = Documents.Add
ChapterToFind = LCase(.Cells(i, 2).Text)
With Doc
Selection.HomeKey Unit:=wdStory
With Selection
With .Find
.ClearFormatting
.Text = ChapterToFind
.MatchWildcards = False
.MatchCase = True
.Execute
End With
If .Find.Found Then
.Collapse wdCollapseStart
With .Find
.Text = ""
.Style = "Heading 2"
.Forward = False
.Execute
End With
.MoveDown Count:=1
.HomeKey Unit:=wdLine
StartRange = .Start
.Find.Forward = True
.Find.Execute
.Collapse wdCollapseStart
.MoveUp Count:=1
.EndKey Unit:=wdLine
EndRange = .End
Doc.Range(StartRange, EndRange).Copy
NewDoc.Content.Paste
NewDoc.SaveAs2 Doc.Path & "Clean" & ".docx", wdFormatFlatXML
Else
WkSht.Cells(i, 4).Value = "Error Chapter Not Found"
End If
End With
End With
WdApp.Quit
Set Doc = Nothing: Set NewDoc = Nothing: Set WdApp = Nothing: Set WkSht = Nothing
Application.ScreenUpdating = True
End If
Next
End With
End Sub
However I am really struggling. It seems to not work as I constantly get an error with the command (RunTimeError 438):
Selection.HomeKey Unit:=wdStory
I am aware that I have to activate the Microsoft Word 15.0 Object Library in the references to be able to get word commands. Nevertheless it is not working.
I would greatly appreciate any help, I am also open to other suggestions of course.
The word files look something like in the picture below, however the chapter that I want to extract can occur several times within one word document. As a result my code would probably need a loop or something, I was not able to get this done.
Also I have considered the following links to the topic:
Use VBA with Powerpoint to Search titles in a Word Doc and Copy Text into another Word Document
VBA: open word from excel
word vba: select text between headings
Did I understand this correctly? The following code is the core of what I think you're trying to do. It finds the first Heading 2, then finds all the paragraphs after it until it finds another header of any type or the end of the document. startCopyRange and endCopyRange is the range of those paragraphs. You'll have to piece this into your Excel routine.
A few notes. Always save the active document to a variable and work from that; the user is then free to change active documents while this routine is running. Never use Selection, always use ranges. Never use relative movements like Move, always use API calls.
Sub SelectData()
Dim Doc As Word.Document
Set Doc = ActiveDocument
Dim findRange As Range
Set findRange = Doc.Range
ChapterToFind = "My Chapter"
findRange.Find.Text = ChapterToFind
findRange.Find.Style = "Heading 2"
findRange.Find.MatchCase = True
Dim startCopyRange As Long
Dim endCopyRange As Long
Do While findRange.Find.Execute() = True
startCopyRange = findRange.End + 1
endCopyRange = -1
'findRange.Select
Dim myParagraph As Paragraph
Set myParagraph = findRange.Paragraphs(1).Next
Do While Not myParagraph Is Nothing
myParagraph.Range.Select 'Debug only
If InStr(myParagraph.Style, "Heading") > 0 Then
endCopyRange = myParagraph.Range.Start - 0
End If
If myParagraph.Next Is Nothing Then
endCopyRange = myParagraph.Range.End - 0
End If
If endCopyRange <> -1 Then
Doc.Range(startCopyRange, endCopyRange).Select 'Debug only
DoEvents
Exit Do
End If
Set myParagraph = myParagraph.Next
DoEvents
Loop
Loop
End Sub
I'm new at VBA coding and working on a match code. The code is working just fine when I run the code in "Data sheet" (the sheet were all my data is and were the match has to be found), but when i'm run the code on the frontpage (Sheet 1 with userforms) the code is debuggen and says "Runtime Error 13". Can anybody tell what the problem is?
And can anybody tell me why my "If isError" doesn't work?
Thanks in advance!
Br
'Find SKU and Test number
Dim icol As Integer
Sheet13.Range("XFD2") = UserForm2.ComboBox1.Value 'Sættes = ComboBox1.value
Sheet13.Range("XFD3") = UserForm2.ComboBox2.Value 'Sættes = ComboBox2.value
icol = [Sheet13.MATCH(XFD2&XFD3,A:A&Q:Q,0)] 'Match af værdien for vores SKU og test nr
With ThisWorkbook.Worksheets("Data sheet")
'If SKU or Test number not found, then messagebox
If IsError("A:A") Then MsgBox "SKU not found": Exit Sub
If IsError("Q:Q") Then MsgBox "Test number not found": Exit Sub
'Add test result/next step and comment
.Cells(icol, 30).Value = Me.ComboBox3.Value
.Cells(icol, 30 + 1).Value = Me.Comments_To_Result.Value
End With
End If
Set objFSO = Nothing
Set openDialog = Nothing
Range("XFD2").Clear
Range("XFD3").Clear
icol should be like this:
icol = Application.match(arg1, arg2, arg3)
See the samples in MSDN:
var = Application.Match(Cells(iRow, 1).Value, Worksheets(iSheet).Columns(1), 0)
Concerning If IsError("A:A") Then MsgBox "SKU not found": Exit Sub, you are doing it wrongly. I assume, that you want to loop through all the cells in the first column and to get whether one of them is an error. You need a loop for this. This is a really simple one, but you should implement it somehow in your code:
Option Explicit
Public Sub TestMe()
Dim rng As Range
For Each rng In Range("A:A")
If IsError(rng) Then Debug.Print rng.Address
Next rng
End Sub
I have an Access 2010 application where I run a SQL query and output the results to Excel. I'm using the Excel subtotal command to create subtotals. That works fine, but on the total rows only the text ("XXX Count") is bold and the values are not bold. Our client would like the entire row bold. I've tried a couple ways without success. How do I do the entire row in the subtotals?
So here is what I currently have:
This is correct except I need all of row 5, 8, 16, and 17 bold like this:
Here is my code to create the Excel file from Access (this all works except for the bold issues):
Public Sub ExportToExcel(query)
Dim appXL As Object
Dim wbk As Object
Dim wksNew As Object
Set appXL = CreateObject("Excel.Application")
Set wbk = appXL.Workbooks.Add
Set wksNew = wbk.Worksheets("Sheet1")
Dim cn As ADODB.Connection
Dim rs As ADODB.Recordset
Set appXL = CreateObject("Excel.Application")
appXL.Visible = True
Set wbk = appXL.Workbooks.Add
Set wksNew = wbk.Worksheets(1)
Set cn = CurrentProject.AccessConnection
Set rs = New ADODB.Recordset
With rs
Set .ActiveConnection = cn
.Source = query
.Open
End With
With rs
'Put recordset into new wks
wksNew.Cells(2, 1).CopyFromRecordset rs
'And add headers
Dim i As Long
For i = 0 To .Fields.Count - 1
wksNew.Cells(1, i + 1).Value = .Fields(i).Name
wksNew.Cells(1, i + 1).Font.Bold = True
wksNew.Cells(1, i + 1).HorizontalAlignment = xlCenter
Next i
'Now, while the recordset is available...
'The recordset has .fields.count fields
'Subtotals are wanted from field 7 to the end
If .Fields.Count > 13 Then
ReDim ary(14 To .Fields.Count - 1)
For i = LBound(ary) To UBound(ary)
ary(i) = i
Next i
wksNew.Cells(1, 1).CurrentRegion.SubTotal GroupBy:=1, _
TotalList:=ary, Replace:=True, PageBreaks:=False, SummaryBelowData:=True
End If
.Close
End With
End Sub
I tried this code based on this website:
Dim rCell As Range
wksNew.Columns("A:A").Select
Dim rCell As Range
For Each rCell In Selection
If Right(rCell.Value, 5) = "Count" Then
Rows(rCell.Row).Interior.ColorIndex = 36
End If
Next
but it returned a "Method or data member not found" error on the item rCell.Value.
I also tried it like this:
Dim rCell As Range
wksNew.Columns("A:A").Select
For Each rCell In Selection
If Right(rCell, 5) = "Count" Then
Selection.Font.Bold = True
End If
Next
But I got the error "ActiveX component can't create object" on the For Each line.
How do I bold the entire row for the subtotals?
You're getting an error because Access doesn't know what Selection is unless you tell it that it's connected to your Excel instance.
For Each rCell In Selection
However, don't need to select anything, or check the whole column:
Dim rCell As Range
For Each rCell In wksNew.UsedRange.Columns(1).Cells
If Right(rCell, 5) = "Count" Then
rCell.Font.Bold = True
End If
Next
Have you tried a Pivot Table?? It is easier to manage format or layout and you don't have to change too much your code because you just put your RecordSet in a PivotTableCache like the second example in this.
Rather than looping, I'd suggest collapsing the outline and formatting the visible cells:
with wksNew.Cells(1, 1).CurrentRegion
.Outlinelevel = 2
.specialcells(12).Font.Bold = True
.Outlinelevel = 3
End With
Thanks for all the suggestions. No one posted a solution that worked entirely, so here's what I ended up using:
Dim c As Object
For Each c In wksNew.Range("A1:A500")
If c.Value Like "*Total" Then
c.Offset(0, 13).Font.Bold = True
c.Offset(0, 14).Font.Bold = True
c.Offset(0, 15).Font.Bold = True
End If
Next
The only thing that concerns me is that I'm assuming this only has 500 rows. I couldn't find a way to find the number of rows and have it search only those. If I included the whole column, it took a couple minutes to complete the loop which I didn't think the client would like. Any suggestions on how to find the last row?
I would
Display level 2 of the outline, all the subtotals
Select the whole area
Use GoTo Special to select only visible cells
Apply the formatting
Change the header row formatting if it should be different
Display all the levels again (level 3)
This code demonstrates:
Sub Macro4()
Application.ScreenUpdating = False
ActiveSheet.Outline.ShowLevels RowLevels:=2
Range("A1").CurrentRegion.SpecialCells(xlCellTypeVisible).Font.Bold = True
'change the header row if necessary
Range(Range("A1"), Range("A1").End(xlToRight)).Font.Italic = True
ActiveSheet.Outline.ShowLevels RowLevels:=3
End Sub