I'm benchmarking some CMS's for future use. I would like to know if with Liferay it's possible to have (extensions or api's) reports of back office usage.
Examples:
Users that don't create/update content for more than X days?
Content Areas that don't have new content for more than X days?
Number of contents waiting approval?
Thank you.
a) For the users you could create a listener that is called whenever a content is created, a seperate table with the serviceBuilder could store those and every X days you could read from that table and check which users are missing
b) content areas? in case you mean webContent you can get the modified date, also i think here it would be easier to create a listener (again). If something is changed it saves the changes somewhere and you can check it every X days
c) JournalArticleLocalServiceUtil can bring you all articles and you can check their state, or you create a custom query to just load those with specific states (i.e. WorkflowConstants.STATUS_PENDING)
Related
We have SharePoint Online site with list. Users can add, edit and delete own items in this list.
How I can resolve new issue - Users can't edit and delete own items older than one week (from creation date).
Is it possible without coding Remote Event Reciever or Azure function?
Per my knowledge, there is not an OOTB way to achieve it, we have to write some custom code.
If you only want to the user can't see some items in list view base on some condition, we can use list view Filter to achieve it. Note:User also access item form through URL.
I suggest you use remote event receiver or azure function to achieve this requirement.
In classic site, we can also add some JavaScript code into master page to prevent users access edit form page and hide the delete button in the page.
For this kind of requirement the solution which is 'no code' and with SP online is Power automate (previously MS Flow).
The best option in Your case would be to create a recurring flow which for example starts every day at 00:10 AM -> please see MS docs with description how to do this.
The Flow should get all items from a specific list for a specific site. You can do that with the 'Get Items' step. After that You can use the 'Apply to each' Step to check each item creation date with a 'Condition' Step. When some item will be older than one week You can use additional steps to break permission inheritance on item and remove all groups from permissions on this item or change the permissions on item from edit to read. Here I found an interesting article where are some predefined steps shown how to remove all permissions, remove and add a group. To tell You the truth I was not aware there already are this kind of steps in Power automate (maybe something new :) ) .
I would use SharePoint HTTP request and use SharePoint API to remove permissions on item and change some group role from edit to read. So I would do a similar procedure like here the only difference is not to break permission on all list but just on a specific item which I would get by ID. You can do all of those API request with a 'SharePoint HTTP request' Step
Please be aware there usually is a 5 000 unique permission levels threshold (50 000 is in on-prem) in list (place check here for latest info on limits in SP Online). So a better option would be to create a folder with view only permissions for the users before and when an item is older than one week You could only move this item to that folder also with Power Automate. That way all the files (items) in this folder would be read only and You would have only one unique item scope in this list and not as many as the old items.
Some other options You could use are:
Also code solution, but not RER and Azure function, would be to create a console app that uses CSOM to look through items in this list and either breaks permission on each item or moves to a folder (like the flow) and schedule this CSOM app on some local or remote server in Task Scheduler... Of Course You would need some local (or other) server for it which is always up and running :)
If You would like to use some 'little coding' and by any chance You are still using classic UI (not modern) You could use JSLink attached to CT or some column like Title and block editing of fields in edit forms etc (this is not the best option as always the users may create a view without a columns with this JSLink and go around this or modify the item using CSOM or Rest API)
You might consider using PowerApps (In case you have it configured in your subscription) to customize the edit form,
Then you use the validate() method, and disable a user from submitting the form in case ("Created" + 7 days) <= Today() or something like that.
I need to create a library for meeting minutes and agendas exactly like
So basically I need a library that organizes meeting minutes and agendas by fiscal year, then Team name.
Any help pointing me in the right direction would be appreciated.
The web part is called a List View Web part.
To create one, first create a document library and add the relevant columns by which you want to organize the documents. Optionally, you can then create a view (or modify an existing view) in the library to display the documents grouped by the desired columns.
Once the library has been created, you can show it on any page by adding its list view web part to that page.
Every view that you create in the library automatically gets its own page with the appropriate list view web part already added.
I wanted to move items from a custom list in SharePoint 2013 with content type "item" to another list after a specific period (retention expiration). But the transfer to another location involving drop off library supports document libraries only. Please suggest any alternatives to implement this. Thanks
I would either recommend a workflow which is kicked off when the item is added to the list and as Max said have a delayed action, or some sort of wait until the retention date before processing the move. Things to be careful of is the retention date needs to be set in the future otherwise the move will process almost immediately, how you deal with the retention date changing.
Alternatively you could write a custom timer job which would go through all the items and check the retention date and if it is in the past move the file programmatically. The problem with this version is there is going to be a delay depending on how often you run the timer job.
Cheers
Truez
Drop off library is the default destination, in order to change this go to
Site Settings > Content Organizer Rules
Then create a new Rule specifying your Content type and finally Target Location choose your new custom destination that can support your specific content type
I am working on Notes in MS CRM 2011.
I have many roles over many entities.
I want role based security to notes for any entity records.
let me explain what i want:
Suppose i have an entity namely E1.
Role R1 and R2 has read and write access to E1.
But i want that user having role R2 can only upload and view notes for any record of entity E1.
Hope now my requirement is clear to all of you.
Please suggest me how can i achieve it using MS CRM 2011.
I can think of two ways to do this.
You can create a plugin on create/update of the annotation(note) and check if the note is related to entity E1 and check the roles of the user making the change and see if they only have the R2 role. If that is the case you can throw an InvalidPluginExecutionException with a message like 'You do not have permissions to edit/create these records'.
You can try using role based forms or JS to hide the notes area for R1 users.
You probably want to use a combination of #1 & #2. The users can still access the notes via advanced find and thus will be able to edit those notes. The plugin will prevent that fringe case as well.
*Edit
There are a couple more things that you might be able to deal with the advanced find records. You can remove the annotation entity from advanced find via the unsupported method described here.
Otherwise there is one more thing you can do if you want to prevent those results showing up at all, and you want to stay supported. You can write a plugin on Post-RetrieveMultiple of the annotation entity to strip out the results directly from the return result. There are a couple downsides to this though.
You are executing your plug-in every time the retrieve multiple is called on the entity. So this code will need to be as efficient as possible since that delay will be noticeable by the end user whenever they retrieve these records.
Things like advanced find will display odd results. For example if your paging is set to 50 records and you strip out 10, they will only see 40 records on their page and the total record count will include the records you are stripping out.
Through roles i don't know a way to do that, because you configure the access to notes generic, so applies to all entities. You have to access with Javascript navigating in DOM. Check a example:
document.getElementById("notescontrol").contentWindow.document.getElementById("NotesTable")
You can check this with the help of a develeper tool in your browser.
I'm a coldfusion developer, and I've been asked to rewrite a coldfusion application for SP 2010. I have no SP experience, but I'm now the SP admin.
My application is a waiting list for customers that enter a service center. The customer is entered into a List that tracks the following:
Name
Location (drop-down list of physical store locations. no multiple/custom values)
Check-In Time (timestamp for when customer was added to list)
Service Required (drop-down list, not allowing multiple or custom values)
Staff Member Requested (option, user select box)
Time Seen by Staff (timestamp when list item edit begins)
Seen By Name (name of user that edited record)
Time Finished with Staff (timestamp when list item edit is saved)
There are a few pieces of functionality that I don't know how to build into this list.
1
The records on the list view must be automatically filtered by the location column. The location to be viewed should be based upon the users group membership. (one group per location)
The Time Seen date/time field must be a timestamp that occurs when the list item is opened for editing.
The Seen By name must be automatically entered when when the user opens the list item for editing.
The Time Finished timestamp must be automatically entered when the user saves the list item after editing.
I don't expect anyone reading this to create this for me, but I would truly appreciate any tips, suggestions, or tutorials you can point me towards that will help me to accomplish these goals.
You will have to create such a list with the SharePoint Administration. You have several possibilities to do this. You can build them in you web browser using your SharePoint Site with the necessary rights, you can use the Microsoft SharePoint Designer (similar, less functionalities but in my opinion easier to use) or you could deploy the list after you built it in Visual Studio (best solution if you want to deploy it on more than one server or you want to change your list afterwards, but difficult).
There are some things you have to know: A list manages one or more content types. A content type is a collection of columns that contain the types (and more information) of your data. There are templates for content types and columns, but you will have to create your own content type and maybe some new columns as the templates might not be enough for your demands.
I'm not sure how to manage your first point. There is definitely a solution but I'm beginner, too.
The other 3 points could be managed by workflows: You can define workflows for a list, that do things after an item of your list is created or edited. I'm not sure if this will be useful for your 2nd point.
Another possibility would be to build a webpart, but that wont be a solution for a coldfusion project as I think. In a webpart you could handle all the interaction that are made by an user and change your list item individually.
A third way is to build an event receiver (using Visual Studio) for your list, but then you would have to build your list with the help of the VS as well.
I'm sure that won't answer all your questions but I hope you have some directions that you can inform about.