I am a trainee at ministry of education where we fix schools' computers, I've created a table for this purpose using filemaker pro with the fields: school name, the problem, the date, who fixed it ...etc.
I would like to generate a report of a particular field, e.g: a report that will display how many times this particular school has brought its devices to get fixed. Or how many times this particular employee has fixed a device. and print the report .
thank you in advance.
A good place to start is to choose the command to create a new layout (View - Layout mode, then Layout - New Layout/Report), select the Report type and press Next. This will provide a wizard that asks a few questions about the report and even create a script to run the report.
Related
I would like to know if the number of TABLE PROMPTS that can be used in an analysis in OBIEE12C are limited to only two or if this can be configured somehow.
I want to enter four fields as table prompts but I am not able to do it. I can only add two.
Thanks for your help!
No, there is no limitation to only 2 table prompts in OBIEE.
From what you described, your issue can be related to
A limitation in the quantity of data that is being used (in this case OBIEE should return an error when you drag and drop a new column)
Or more likely, it's related to the browser you're using to develop. Try to switch to Internet Explorer or Firefox.
In PeopleSoft Query, I want to allow users to choose multiple values within a single prompt. I work at a higher education institution, so I'll give a real time example. In the Faculty of Science (the field is GRP), there are 8 departments - Biology, Chemistry, Computer Science, etc.(this field is an ORG) . In the prompt for ORG, I want the user, within that single prompt, to choose multiple ORG values. So far, the only solution I have come across is to create multiple prompts and allow the user to choose each ORG separately. Is this even possible? I did research earlier, and someone 7 years ago posted a solution, but later on someone else indicated that this only works for earlier tools versions. I tried to run the solution and it failed (as predicted).
Has anyone figured out a way to do it in PS Query? The only other recommendation that I have received is to write the report in BI Publisher.
In PS 9.2, create multiple prompts for the same field (:1, :2,..., :N).
Give them unique names in the Heading Text field (Org1, Org2,..., OrgN).
Add Criteria and in Expression1 select the Field Name (Org).
Select Condition Type 'in list' (Expression Type defaults to 'In List').
For Expression2 (Edit List), click the magnifying glass to add members.
On the Edit List page, click the Add Prompt link and select prompt :1 (repeat for prompts :2 through :N).
Click OK and save your changes.
I have a View in Lotus notes by formula.
The View is as follows by Org Exec \ Organization \ Total Headcount
I have a "show twistie when row is expandable" enabled and "Categorized" selected as Type for the column "Org Exec" & "Organization"
For example data looks like this: Marshell Rodrigues \ Tester \ 100
However my problem is that tester has the list of 100 people within it and i do not want to show that level of details in the view? I want Organization not to show the list of people within it.
I tried the Hide detail row on the Organization column properties but that does not work it still shows data within the organisation in the view
any ideas or suggestion ?
What is the purpose of the view?
I am trying to Export this View in Excel Using ODBC Connection Thus i want the details at a higher level
What kind of documents are in the database?
Each employee has his record in the database with his details liek organization , execs, headcount name, serial number .
What kind of information should be displayed ?
Like i said the information to be displayed need to be at a high level for example :
Give me All Organization Execs by Organization Total Headcount (i just want the total number i do not want to see a drill down on thoes numbers in the view)
Example if Org "abc" has 10 headcount i just want it to display 10 ... i do not want to see who thoes 10 people are.
and from which docs does the info come from?
All the docs have a fields named Org Execs and Organisation and Headcount(were Headcoutn can be 1 if working and 0 if not working for individual month)
What are the column formulas?
Select form = "xyz" ....
Columns Org Execs \ Organization \ HeadCount (All 3 are fields in each record)
I would call that a "roll-up report", but views in Lotus Notes are not reports. They are designed to give users access to documents. Summarizing data (with totals, percentages, etc.) is just an additional feature that was thrown in on top of the functionality for accessing documents.
There are a variety of reporting products for Notes, and they are designed to do what you want. You might want to look into them if you have a lot of similar requirements for a lot of different views.
There is also a way that you could do this with ReaderNames fields and an ID file that does have access to the database but doesn't have access to the documents. Categories that are "empty" (i.e., contain no documents) will show up for a user, but this is a hack and not the right way to approach the problem. I really do not recommend it. (It will probably only work for viewing anyhow. I doubt an export will actually work in this setup, though I confess I've never tried it, and maybe it will.)
If this is just a one-off job, my suggestion would be to write an agent to collect the summary information that you want and either create summary documents in a folder, which you could then export and delete; or to have your agent directly write the data to Excel.
I have two view, one is sorting 2011 data and the other one is sorting the 2012,
2013 is coming and I think, create another view is not good. Then I tried to code a formula to call the data in my database and send to view but it's not working .
please help me :)
I think your best option is to create another view. Notes doesn't do well with dynamic view selection formulas.
Another alternative to consider is to use categories to group data by year. You could then set up an embedded view that shows only a single category, which could be determined by a drop-down field that shows the available years.
A solution I have used when dealing with weekly or monthly date is to use an agent to create a new folder every week and to put the correct documents in the folder. But this is a lot of work and if there is a high volume of data you can run into problems with some of the internal limits of the Notes database structure. Someone with expert level knowledge of Notes can probably manage this, but I do not recommend it as a general solution -- and certainly not for yearly data.
Adding a view once a year is really not that bad. It's two minutes of work every 12 months, just copying and renaming the previous year's view and changing the selection formula.
i am looking to create an invoice in either MS-excel or MS-word. This invoice will contain several fields like invoice no., customer name, product info, quantity, Amount, Date, Address of customer, phone no. etc. The function of the invoice will be, to generate a unique invoice number, every time i open it, and then the vendor will mention the customer's info, product's info and click on submit button or save it. The info mentioned in the invoice will automatically be saved in the MS-Access database whenever submit button is clicked or the document is saved.
Thus, All the records of the customer will be saved in the MS-Access database. whenever i need to search for a particular customer, i should be able to search it from either invoice no. or any unique field for that particular invoice. I hope my query is explained clearly. please let me know the easiest way to do it. I do not have the vast knowledge about this subject, so give me suggestions that are understandable by a Novice.
I think you are starting from the wrong end. Use an Access form to get the data and then run a mailmerge, the easiest way is to output a text file from Access as the data file and use a Word template for the merge.
An autonumber may suit for invoice number as long as all you need is a unique number. If you need documented sequential numbers, you will have to create then yourself. How you do it will depend on the number of users working at the same time.
I can tell you now, generating Word files with Access is a bit of a pain in the ass. If you really want to do formatting it gets hard (is my experience).
I ended up generating HTML files in which I could control everything, and opening them as .docs. But if you are really new to this, I suggest you start with some VBA tutorials, where they explain to you how you get records from you database and loop through them to generate output. And then you can start looking at file writing functions in VBA.
Can't find any tutorials real quick (my girlfriend is getting angry as we speak), but here is a sample:
http://www.access-programmers.co.uk/forums/showthread.php?t=25354
Just look around in fora, look for file generation and looping through records.
Hi just reading your post, like Remou l would strongly suggest you use Access to enter and store the data. It is possible to get a user to enter data into a spreadsheet and write the data back to Access DB. Not something l would recommend for the novice, here is a link to some code on how it could be done
Returning to your first question, of creating the invoice have you considered generating the invoices from Access using a report? They can be printed to PDF, or exported to various electronic formats. Or is there specific reason to use Word/Excel? If are going down the route of using Word to generate the invoice then use a template as Remou suggested. See this link for some samples see the section titled Access > Word. I have used the examples as a basis for Access to Word. A number of the examples though use a tecnology called DAO, which l understand will not be included in any operating system after Windows 7. Just something to be aware of.
Searching for a record in a database table this link has one possible solution . Also the author has included a example database.