I have monthly report data in separate tabs, Jan to Dec.
I took the data from Jan and linked it to a powerpoint page in order to display it for briefings. I have the layout set exactly how I want it, so I copied the slide and then wanted to edit the new slide to use the data from Feb instead of Jan, however I can't seem to update the links so they use the other sheet. It just asks me to select a new file.
The links option allows me to select a new spreadsheet file but not the same file and different sheet. Is there anyway around this?
The data embedded in the ppt is both cell data & charts.
Hopefully, I've explained what I mean well enough.
Many thanks for any help and advice. =)
Your subject mentions links but later you say "The data embedded in the ppt ..."
Linked and embedded objects are two different things with different behaviors.
If you want different slides to point to different parts of your worksheet/workbook and to update at need, you'll want to do this for each slide:
Select the data in Excel
Copy it
Switch to PowerPoint, move to the slide where you want to display the data
Choose Paste Special, then choose to Link
You could, in theory, accomplish something similar by creating one link, then copying the slide and finally editing the link target, but that'd take either an add-in or some coding, and would in any case probably be more trouble than it'd be worth.
Create a tab in the file and name it "Current" or something to that effect.
Link it to the month tab you want, like Jan.
Create the link in powerpoint how ever you have already, to this tab and not the Jan tab.
you can change the links in the tab "Current" to point to a different tab, like Mar.
Update you powerpoint by either up dating links (for pastespecial as link ) or just double click the embedded object in powerpoint while the Excel file is already open
Related
hope you're having a good beginning of summer.
This question is fairly simple, but I couldn't find the answer to it on google and I'm quite surprised.
What I want to do is, as the title says, use data from one excel file, where data gets constantly updated, to create a chart (that also updates dynamically when the data from the first file is updated with new data).
I don't want to have to open the file with the data or to import the data into the file where the chart is located (which is doable with VBA, but I'm trying to see if there's a way to do that without using VBA).
Thanks all!
I'll refer to your two workbooks as the source book and the chart book.
Open both books and create the kind of chart you want in the chart book. Then simply select your data from the source book just like you would normally.
For example, I created two workbooks called "Source Data" and "Mirror Sheet."
Here are the contents of "Source Data":
Then, I created a chart and formulas on "Mirror Sheet" and selected the data from "Source Data":
As you can see from the pictures, the reference formula will look something like ='[SourceWorkbookName]SourceSheetName'!CellAddress
Check out this link for more in-depth detail:
https://www.microsoftpressstore.com/articles/article.aspx?p=2447199&seqNum=2
I want to know how we can inject excel data into embed powerpoint chart.
Any information that I search taught me how to do it, but with create new presentation. I need to update the existing chart from powerpoint using data from excel.
And the method should not be update link or something. Because I deal with more than hundred charts, I'm afraid linked method will take huge resource that cannot handle by my device. The other reason is I need to keep the chart editable in powerpoint (something that cannot done with paste link method).
Any suggestion?
Thanks
it depends of the version of you office. I have 2016 office, so it is very simple to do
these are the steps
Go to INSERT and lok for "Tables", then the opcion called (excel)
An excel view is going to open, then in the sheets you can inser your information, make a table format also
In the excel view the go to Insert, Recommended graphics and select the one you want
here some photos
step 1
excel view
I have a ppt presentation with hundreds of charts that are all linked to the same .xls file. I want to send the presentation to the client and I want him to be able to access the data. However, I do not want him to open the entire xls file when he clicks on edit data.
So what I would like to do is to "convert" the linked charts to charts with an embedded excel that only contains the data concerning the specific chart.
(I am not sure if that's the right way to put it. I feel like the distinction between embedded and linked is not as clear cut anymore as it used to be in previous office versions)
I have found a macro for ppt 2003 that simply copies the old chart and does
Set oSh2 = oSl.Shapes.PasteSpecial(ppPasteOLEObject)(1)
but I think this does now longer work ( I am working with ppt 2013).
Any ideas on how to do this are highly appreciated. Many thanks
If you don't want to give him access to the entire original workbook/worksheet, you'll need to create multiple worksheets, each with just the data you DO want him to be able to get at and then either link or embed those into your PPT file.
If you create the charts using the old MS Graph mini-app (still included, if optionally, with Office) you can link data from an external Excel file into the graph datasheet. I'm almost certain that doing it this way will give others access to the graph datasheet (ie JUST the data used for the graph) but not to the linked source XL file.
I don't see a way of doing this with the new chart engine.
I have a presentation used for our new employee orientation that lists when specific forms are due. For example, Health Insurance form must be turned in 60 days from hire date. I would like the date to automatically update to be 60 days from the current date each time the presentation is ran.
I currently have a text box linked to an Excel spreadsheet which has a formula =NOW()+60. This works great, but it still does not update unless you first double click on the text box to activate/open the Excel spreadsheet, which then refreshes to the current date and updates the correct future date.
This is not a workable solution however because in the first place there are about 6 different instances (embedded in over 100 slides) of these future dates that need to be double clicked and updated, and in the second place, I am not running the presentation myself, but instead a subject matter expert is, who is NOT technically savvy enough to even double-click text boxes to force a refresh.
I am hoping find code that would either insert a future date automatically directly into the PowerPoint text box -or- open and refresh the linked Excel objects each time the PowerPoint is opened.
Any help would be appreciated, thanks.
If you have to doubleclick to get the formula to refresh, it seems likely that the spreadsheet is embedded, not linked. If you link the info instead, you'd only need to open the Excel file and save again to force the date to change, then open the PPT, which'd see the updated Excel file and update the links.
PPT will open/close Excel once per link; if you have lots of links, this can be quite time-consuming, but for six instances, I doubt it'd be bad.
This could also be done in code, but then you'd need to turn it the code into an add-in and install it on the end-user's PC to give them a one-click solution. If they can't be trusted to doubleclick the dates to update them, I'm not sure you'd want to teach them how to run macros embedded in the presentation itself. If creating an add-in is a possibility, give a shout and I'll make a couple suggestions on how you could do the coding.
I want to embed specific cells from a spreadsheet in a powerpoint presentation. I have seen this done before with macros (I think), but I have never done it myself. I have done a little googling and am coming up with 50 solutions. Can someone help me narrow it down.
The big gotcha here is that both of these files will be in one folder in a document library in a sharepoint site. The other gotcha, which is kind of a given, is that I want the ppt to update to latest excel data when it is opened.
This is much simpler than I thought. Here is the answer for anyone else who is attempting this:
Make sure the files are in their final folders you want them in
Open the files
Select the Cells you want to display in the ppt - Ctrl - C to copy
Edit -> Paste Special in the ppt slide you want the cells to display on
Paste as a MS Excel Worksheet Object AND select the "As a Link" checkbox on the left
Size it however you want
Save the ppt
Each time you open the ppt you select "update links" and the ppt gets the latest data from the xls
The sharepoint part is no big deal, it appears to just work like it would if the files were local
These instructions are for Office 2003, they are likely similiar for other officer versions.