Copy values from one sheet to another when column contents match - excel

Question

I am looking for a similar formula, as here:
How to copy data from sheet1 to sheet2 with a condition in Excel
I am using:
=IF(EXACT(Sheet1!B4,Sheet2!A7),Sheet1!A4)
only I want to add the condition that if column B of sheet1 doesn't have the value that I am looking for it will look at the next row in column B. If this matches then the value of that row in column A would be the value copied.
Thanks

Answer 1

It seems clear that no one is going to offer you a formula solution. Certainly I would not know how to solve your problem with formulae.
You have not defined the format of either your source or your destination sheet. However, I had some code which I was able to hack around to match possible formats.
On the left of the image below is my source sheet. Note that column C contains a date which I have formatted as "ddd dd" because I find that a convenient format for this type of list. On the right is a print image of the output. The column widths, borders and cell merging are as set by the macro.
The sequence of station names is set by an array within the macro. I have three stations but this is arbitrary. The start date, start time, end time and end date in the output table are set by the earliest and latest values in the source table.
The original validation in the macro does not match your requirement so I have deleted it. You will need to add your own.
The macro does not notice that Angela has two stations at 12:00 on Tuesday. It does notice that source rows 13 and 18 overlap previous entries and reports these errors.
The code below includes comments explaining what it is doing but not why or how. I hope this gives you some ideas. Come back with questions if necessary.
Option Explicit
Type typStationBooking
NamePerson As String
NameStation As String
BookDate As Date
BookTimeStart As Long ' Time in minutes 540 = 9:00
BookTimeEnd As Long ' Time in minutes 900 = 15:00
End Type
Sub ListByNameToListByStation()
Dim ColDataCrnt As Long
Dim DateCrnt As Date
Dim DateLatest As Date
Dim DateEarliest As Date
Dim Found As Boolean
Dim InxBookCrnt As Long
Dim InxBookMax As Long
Dim InxStatCrnt As Long
Dim NumRowsPerDay As Long
Dim NumStations As Long
Dim NumTimeSlots As Long
Dim Occupied As Boolean
Dim RowDataCrnt As Long
Dim RowDataDayFirst As Long
Dim RowDataLast As Long
Dim RowDataTimeSlot As Long
Dim StationBooking() As typStationBooking
Dim StationName() As Variant
Dim SheetDest As String
Dim SheetSrc As String
Dim TimeCrnt As Long
Dim TimeEarliest As Long
Dim TimeLatest As Long
Dim TimeInterval As Long
' Names of stations in desired column sequence. Names must match
' those used in worksheet Source. LBound = 0
StationName = Array("Station2", "Station3", "Station1")
SheetDest = "Dest" ' ) Change to your
SheetSrc = "Source" ' ) sheet names
DateEarliest = -1
DateLatest = -1
TimeInterval = 30 ' ) Values in minutes. Change as necessary
TimeEarliest = -1
TimeLatest = -1
With Sheets(SheetSrc)
' First Last used row
RowDataLast = .Cells(Rows.Count, "A").End(xlUp).Row
' Reserve space for rows 2 to RowLast
ReDim StationBooking(1 To RowDataLast - 1)
InxBookMax = 0 ' No current entries
' Load data from Sheet1 table into array
For RowDataCrnt = 2 To RowDataLast
' ### The source data should be checked:
' * Person name non-blank
' * Station name matches value in StationName()
' * Day is date in range DateFirst to DateLast
' * Start and End times are times in range TimeFirst to
' TimeLast+TimeInteval with Start time before End time
' and both are of the form TimeStart + N*TimeInterval
' where is a positive integer
InxBookMax = InxBookMax + 1
StationBooking(InxBookMax).NamePerson = .Cells(RowDataCrnt, 1).Value
StationBooking(InxBookMax).NameStation = .Cells(RowDataCrnt, 2).Value
StationBooking(InxBookMax).BookDate = .Cells(RowDataCrnt, 3).Value
StationBooking(InxBookMax).BookTimeStart = _
Hour(.Cells(RowDataCrnt, 4).Value) * 60 + _
Minute(.Cells(RowDataCrnt, 4).Value)
StationBooking(InxBookMax).BookTimeEnd = _
Hour(.Cells(RowDataCrnt, 5).Value) * 60 + _
Minute(.Cells(RowDataCrnt, 5).Value)
If DateEarliest = -1 Then
DateEarliest = StationBooking(InxBookMax).BookDate
DateLatest = StationBooking(InxBookMax).BookDate
Else
If DateEarliest > StationBooking(InxBookMax).BookDate Then
DateEarliest = StationBooking(InxBookMax).BookDate
End If
If DateLatest < StationBooking(InxBookMax).BookDate Then
DateLatest = StationBooking(InxBookMax).BookDate
End If
End If
If TimeEarliest = -1 Then
TimeEarliest = StationBooking(InxBookMax).BookTimeStart
TimeLatest = StationBooking(InxBookMax).BookTimeEnd
Else
If TimeEarliest > StationBooking(InxBookMax).BookTimeStart Then
TimeEarliest = StationBooking(InxBookMax).BookTimeStart
End If
If TimeLatest < StationBooking(InxBookMax).BookTimeEnd Then
TimeLatest = StationBooking(InxBookMax).BookTimeEnd
End If
End If
Next
End With
With Sheets(SheetDest)
' Lay out destination sheet
' Format per day
' Row 1 : Date
' Row 2 : Station names
' Row 3+: One row per time interval from TimeEarliest to
' TimeLatest + TimeInteval
' Row N : Blank row
' Col 1 : Time
' Col 2+: Station name
' Delete current contents
.Cells.EntireRow.Delete
NumRowsPerDay = (TimeLatest - TimeEarliest) / TimeInterval + 3
NumStations = UBound(StationName) + 1
' Set column widths
.Columns(1).ColumnWidth = 6
For ColDataCrnt = 2 To NumStations + 1
.Columns(ColDataCrnt).ColumnWidth = 14
Next
RowDataCrnt = 1
DateCrnt = DateEarliest
Do While DateCrnt <= DateLatest
RowDataDayFirst = RowDataCrnt
.Range(.Cells(RowDataCrnt, 1), .Cells(RowDataCrnt, 1 + NumStations)).Merge
With .Cells(RowDataCrnt, 1)
.HorizontalAlignment = xlCenter
.NumberFormat = "dddd d mmmm"
.Value = DateCrnt
End With
RowDataCrnt = RowDataCrnt + 1
InxStatCrnt = 0
For ColDataCrnt = 2 To NumStations + 1
.Cells(RowDataCrnt, ColDataCrnt).Value = StationName(InxStatCrnt)
InxStatCrnt = InxStatCrnt + 1
Next
RowDataCrnt = RowDataCrnt + 1
TimeCrnt = TimeEarliest
Do While TimeCrnt < TimeLatest
With .Cells(RowDataCrnt, 1)
.NumberFormat = "hh:mm"
.Value = DateCrnt + TimeSerial(TimeCrnt \ 60, TimeCrnt Mod 60, 0)
End With
RowDataCrnt = RowDataCrnt + 1
TimeCrnt = TimeCrnt + TimeInterval
Loop
With .Range(.Cells(RowDataDayFirst, 1), _
.Cells(RowDataCrnt - 1, NumStations + 1))
With .Borders(xlEdgeLeft)
.LineStyle = xlContinuous
.Weight = xlThin
.Color = RGB(192, 192, 192)
End With
With .Borders(xlEdgeTop)
.LineStyle = xlContinuous
.Weight = xlThin
.Color = RGB(192, 192, 192)
End With
With .Borders(xlEdgeBottom)
.LineStyle = xlContinuous
.Weight = xlThin
.Color = RGB(192, 192, 192)
End With
With .Borders(xlEdgeRight)
.LineStyle = xlContinuous
.Weight = xlThin
.Color = RGB(192, 192, 192)
End With
With .Borders(xlInsideVertical)
.LineStyle = xlContinuous
.Weight = xlThin
.Color = RGB(192, 192, 192)
End With
With .Borders(xlInsideHorizontal)
.LineStyle = xlContinuous
.Weight = xlThin
.Color = RGB(192, 192, 192)
End With
End With
RowDataCrnt = RowDataCrnt + 1
DateCrnt = DateSerial(Year(DateCrnt), Month(DateCrnt), Day(DateCrnt) + 1)
Loop
' Now place each entry in StationBooking in the appropriate cell(s)
For InxBookCrnt = 1 To InxBookMax
'Debug.Assert InxBookCrnt <> 17
DateCrnt = StationBooking(InxBookCrnt).BookDate
RowDataDayFirst = (DateCrnt - DateEarliest) * NumRowsPerDay + 1
TimeCrnt = StationBooking(InxBookCrnt).BookTimeStart
RowDataTimeSlot = RowDataDayFirst + 2 + _
(TimeCrnt - TimeEarliest) / TimeInterval
NumTimeSlots = (StationBooking(InxBookCrnt).BookTimeEnd - TimeCrnt) _
/ TimeInterval
Found = False
For InxStatCrnt = 0 To UBound(StationName)
If StationBooking(InxBookCrnt).NameStation = _
StationName(InxStatCrnt) Then
Found = True
Exit For
End If
Next
If Not Found Then
MsgBox ("Row " & InxBookCrnt + 1 & " of worksheet " & SheetSrc & _
"contains an unknown station name")
Else
ColDataCrnt = InxStatCrnt + 2
' Check space for this entry is not already occupied
Occupied = False
For RowDataCrnt = RowDataTimeSlot To RowDataTimeSlot + NumTimeSlots - 1
If .Cells(RowDataCrnt, ColDataCrnt) <> "" Then
Occupied = True
Exit For
End If
Next
If Not Occupied Then
If Range(.Cells(RowDataTimeSlot, ColDataCrnt), _
.Cells(RowDataTimeSlot + NumTimeSlots - 1, _
ColDataCrnt)).MergeCells Then
Occupied = True
End If
End If
If Occupied Then
MsgBox ("Row " & InxBookCrnt + 1 & " of worksheet " & SheetSrc & _
" overlaps a previous entry")
Else
' Entire slot is free
.Cells(RowDataTimeSlot, ColDataCrnt).Value = _
StationBooking(InxBookCrnt).NamePerson
If NumTimeSlots > 1 Then
With .Range(.Cells(RowDataTimeSlot, ColDataCrnt), _
.Cells(RowDataTimeSlot + NumTimeSlots - 1, ColDataCrnt))
.Merge
.WrapText = True
.VerticalAlignment = xlCenter
End With
End If
End If
End If
Next
End With
End Sub

Answer 2

The below sample could help you to copy values(row wise) from one sheet to another sheet based on matching column in From Sheet.
Sub TodaysActions()
Dim listSheetRange As Range
'Sheet to copy data From
Dim listSheet As Worksheet
'Sheet to copy data To
Dim actionSheet As Worksheet
Set listSheetRange = Worksheets("List").UsedRange
Set listSheet = Worksheets("List")
Set actionSheet = Worksheets("Action")
'Clear the To Sheet
actionSheet.UsedRange.Clear
'Row 1 of From Sheet contains the data to match
'Copy Header Row i.e Row 2 of From Sheet
listSheet.Rows(2).Copy Destination:=actionSheet.Rows(1)
currentActionRow = 2
For i = 3 To listSheetRange.Rows.Count
'Comparision Condition
If InStr(listSheetRange.Cells(i, 1), listSheetRange.Cells(1, 3)) Then
listSheet.Rows(i).Copy Destination:=actionSheet.Rows(currentActionRow)
currentActionRow = currentActionRow + 1
End If
Next i
'hide any unwanted columns
actionSheet.Columns(1).Hidden = 1
actionSheet.Activate
End Sub