VLookup with empty cells - excel

Here are my 2 columns
A B
Spain [EMPTY]
France Euros
Spain Euros
In another cell, I would like to write a formula that would write the currency of each country. like if I have:
C1=Spain, C2=France,
I would want to have
D1=Euros, D2=Euros.
I tried it with VLOOKUP, but it gave me
C1=[Empty], C2=Euros
Thank you very much for your time

As others have commented, VLOOKUP will return the first match it finds, thats why you get [EMPTY] for Spain.
You can work around this by adding an intermediate column. Lets assume you insert a column B with formula =IF(C1="","",A1) and copy down for all used rows.
Column D is Spain, France etc
Column E is now =VLOOKUP(D1,B:C,2,0)

IF you can SORT your columns, sort by Column A then by B descending (Z-A) then use the vlookup you're trying to use. THis will put the country with a value 1st so V-Lookup will return a vale instead of empty. When empty is returned, its becuase EVERY single instance of that entry in column A has an empty value. However if the entry in A has Multiple values, it will pick the first from descending order.
So do you have situations in which a entry in column A has multiple values beyond 1 currency and a blank entry?
However this has a pitfall in that the Order now matters so if data is added to this spreadsheet a reorder must occur each time.

I'm more a VBA than formula guy but this (horrible!) array formula will return the first non blank match
in D1 put
=IF(MAX(IF(--(A$1:A$6=C1)*LEN(B$1:B$6)>0,ROW(A$1:A$6),0))>0,INDEX(B$1:B$6,MAX(IF(--(A$1:A$6=C1)*LEN(B$1:B$6)>0,ROW(A$1:A$6),0))),"no match")
and press Shift - Ctrl - Enter together
how it works
IF(--(A$1:A$6=C1)*LEN(B$1:B$6)>0,ROW(A$1:A$6),0)) checks that A1 matches each of A1 to A6, and correspondingly whether B1 to B6 is non-empty.
If both these conditions are TRUE then the row number of these matches is placed in an array, if FALSE the formula returns zero. so the first array id {0,0,3,0,0,0}
If the MAX of this array is not zero then the formula returns this cell position from the B column using INDEX in INDEX(B$1:B$6,MAX(IF(--(A$1:A$6=C1)*LEN(B$1:B$6)>0,ROW(A$1:A$6),0)))
Else there is "no match"
I will shoot this to a formula genius called Barry Houdini to see how much he can shorten it
Enlarged sample (including a true blank result) below

I feel like a fraud here.....don't ask me any VBA questions!
I note that use of MAX actually means that your formula (and chris' amended version) actually gives the last non-blank match. You can also do that with a non-CSE LOOKUP formula, i.e.
=LOOKUP(2,1/(B$2:B$6<>"")/(A$2:A$6=C1),B$2:B$6)
which will return #N/A if there's no match
for the text "no match" instead then, assuming formula returns text values you can use 2003 compatible
=LOOKUP("zzz",IF({1,0},"No match",LOOKUP(2,1/(B$2:B$6<>"")/(A$2:A$6=C1),B$2:B$6)))
For first non-blank match you can use INDEX/MATCH in a similar way, i.e.
=INDEX(B$2:B$6,MATCH(1,(B$2:B$6<>"")*(A$2:A$6=C1),0))
confirmed with CTRL+SHIFT+ENTER

Related

Excel formula to lookup the last value in a column and return the value of the adjacent cell

I have the following formula to return the value of the last value in a column:
=LOOKUP(2,1/(D:D<>""),D:D)
What I need now is to return the value of the cell adjacent to it as well. (It will not necessarily be the last value in that column and the info in Column D could have duplicates.
If your data looks like this:
A 1
A 2
A 3
B 4
B 5
B 6
C 7
To get last value this will do the trick:
=INDIRECT("B"&COUNTA(A:A))
And to get last where value is A:
=INDIRECT("B"&MATCH("A",A1:A7,0)+COUNTIF(A1:A7,"A")-1)
Just use next column:
=LOOKUP(2,1/(D:D<>""),E:E)
Ok, So I have found an answer by playing around with array formulas.
The problem was that this is a stock control sheet where there are changes made at multiple times, each recorded in the next available row. There is always a date (Column E) but not necessarily a Supplier, as it might be stock moving out. When a Supplier delivers, the Supplier name is recorded in Column D. In D1 the last supplier is then shown with the following formula.
=LOOKUP(2,1/(D:D<>""),D:D)
I want to then see what date it was last received. The formula I found that works is as follows (Array Formula):
=INDEX(E:E,MAX(IF(D:D=D1,ROW(D:D)-ROW(INDEX(D:D,1,1))+1)))
This is generally how I do it:
=XMATCH(FALSE,ISBLANK(A:A),0,-1)
This is what each part does:
Parameter
Explanation
FALSE
Instructs Excel to find the first instance of FALSE that it finds
ISBLANK(A:A)
Takes in the column A:A and notionally assigns a value to every item in the column
0
Means we want an exact match. Probably not necessary to put in, but I think it's good practice anyway
-1
Instructs Excel to start the search at the bottom/right of the range and work up/left. If you change this to 1 (the default), Excel will begin the search at the top/left and work down/right
So, taken together, this will search from the bottom of the column A:A, until Excel finds the first cell that is not blank, and return that cell.
Also, yes, this equation can be changed to a row format (e.g. 1:1), and can take a smaller range (e.g. A1:A20), but it cannot take a 2-dimensional range (e.g. A1:B20).
As a practical matter, this approach is much faster than other approaches (and much faster than you'd think, given it's evaluating against every row/column in the range), and won't get fooled by columns that have empty spaces in them (like with a COUNTA style approach).

Excel Formula not accepted but no reason for error

I have a if formula with a number of criterias it has to match.
When I have shortened the formula down it works from beyond - IF(LEFT(A6,1)="2"
but there are no reasons it should error at this point? Any help?
=IF(LEFT(A6,2)="10","Area 1",IF(LEFT(A6,2)="12","Area 2",IF(LEFT(A6,2)="13","Area 3",IF(LEFT(A6,2)="14","Area 4",IF(LEFT(A6,2)="15","Area 5",IF(LEFT(A6,2)="16","Area 6",IF(LEFT(A6,2)="17","Area 7",IF(LEFT(A6,1)="2","Bulk",IF(LEFT(A6,1)="4","Intl",IF(LEFT(A6,2)="7","CGCC","Ad-Hoc"))))))))))
You can try combining IF and VLOOKUP.
=IF(LEFT(A6,1)="4","Intl",IF(ISNA(VLOOKUP(LEFT(A6,2),{"7","CGCC";"10","Area 1";"12","Area 2";"13","Area 3";"14","Area 4";"15","Area 5";"16","Area 6";"17","Area 7"},2,FALSE)),"Ad-Hoc",VLOOKUP(LEFT(A6,2),{"7","CGCC";"10","Area 1";"12","Area 2";"13","Area 3";"14","Area 4";"15","Area 5";"16","Area 6";"17","Area 7"},2,FALSE)))
I embedded the array in the formula but you can prepare a table (assume G1:H7) like this:
and then use the VLOOKUP with the reference:
=IF(LEFT(A6,1)="4","Intl",IF(ISNA(VLOOKUP(LEFT(A6,2),G1:H7,2,FALSE)),"Ad-Hoc",VLOOKUP(LEFT(A6,2),G1:H7,2,FALSE)))
IFNA or IFERROR could also be used but they are not available in Excel 2003.
Your entire formula could be shortened to 2 VLOOKUP functions, by putting your data into a table, with your ID column on, say, column A of sheet2, and your results column on column B of sheet2. This would look as follows:
=IFERROR(VLOOKUP(LEFT(A6,2),'Sheet2'!A:B,2,0),IFERROR(VLOOKUP(LEFT(A6),'Sheet2'!A:B,2,0),"Ad Hoc"))
What this does is: first try to match the left 2 characters in A6 to one of your ID's in column A in sheet2. If that creates an error, it tries to match the left 1 character in A6 to one of your ID's in column A of sheet2. Either way, it returns the matching value in column B of sheet2. If no match is found, it returns "Ad Hoc".

Is there a 2 Value Look up function in MS Excel that can perform the following?

I am going crazy over this. It seems so simple yet I can't figure this out. I have two worksheets. First worksheet is my data. Second is like an answer key. Upon checking checking, A1:B1 in Sheet 1 is a match with the conditions in Row 52 in SHEET 2, therefore, the value in Column C is "MGC". What is the formula that will perform this function? It's really hard to explain without the data so I pasted a link of the sample spreadsheet. Thank you so much in advance.
sample spreadsheet here. https://docs.google.com/spreadsheets/d/1_AjuNfCdGfEM-XkqPa6W4hSIxQg4NM2Vg4c2C1pQ_vQ/edit?usp=sharing
screenshot here. (wont let me post i have no reputation)
In Sheet2, insert a column in front of Column A and put the formula in A2 =C2&D2.
Then in Sheet1, Cell C2 the formula =vlookup(A2&B2,Sheet2!A:B,2,0).
the first make a concatenated key to lookup, then the second looks up that key.
How about a index(match())? If I've understood correctly you need to match across both the A and B column in sheet one, checking for the relevant values in B and C on sheet 2 to retrun worksheet 2 column a to worksheet 1 column c.
third version try:
=INDEX(Sheet2!$C$1:$C$360,MATCH(Sheet1!A1&Sheet1!B1,Sheet2!$B$1:$B$360&Sheet2!$C$1:$C$360,0))
Basically what this does is use concatenation, the & operator, to specify you are looking for "Criteria A" & "Criteria B" in sheet 1, which makes the string "Criteria A Criteria B", which is supplied in the first part of the match function.
In the second it then says match this against all of my variables in sheet 2 in the same way with concantenation.
The final part of match function (0) specifies you want an 'exact' match
It then supplied this as a reference to the index function, which then finds the row intersecting with the value you want, and returns that.
As noted here https://support.microsoft.com/en-us/kb/59482 this is an array formula, so it behaves differently, and must be input differently. https://support.office.com/en-za/article/Guidelines-and-examples-of-array-formulas-7d94a64e-3ff3-4686-9372-ecfd5caa57c7
There are (at least) 2 ways you could do this without VBA.
USING A SORTED LIST
The first relies on the assumption that your data can be re-sorted, so that everything "Unreported" is in the top, and everything "reported" is together below that (or vice versa). Assuming that this is the case (and it appears to already be sorted like this),we will use the function OFFSET to create a new range which shows only the values that align with either being "Unreported" or "Reported".
Offset takes a given reference to a point on a sheet, and then moves down/up & left/right to see what reference you want to return. Then, it returns a range of cells of a given height, and a given width. Here, we will want to start on Sheet2 at the top left, moving down until we find the term "Unreported" or "Reported". Once that term is found, we will want to move one column to the right (to pull column B from sheet 2), and then have a 'height' of as many rows as there are "unreported" or "reported" cells. This will look as follows in A1 on sheet 1, copied down:
=OFFSET(Sheet2!$A$1,MATCH(A1,Sheet2!A:A,0)-1,1,COUNTIF(Sheet2!A:A,A1),1)
This says: First, start at cell A1 on sheet2. Then find the term in A1 (either "unreported" or "reported", on sheet2!A:A (we subtract 1 because OFFSET starts at A1 - so if your data starts at A1 we need to actually stay at "0". If you have headers on sheet2, you will not need this -1). Then, move 1 column to the right. Go down the rows for as many times as Sheet2 column A has the term found in Sheet1 A1. Stay 1 column wide. Together, this will leave you with a single range on sheet2, showing column B for the entire length that column A matches your term in sheet1 A1.
Now we need to take that OFFSET, and use it to find out when the term in Sheet1 B1 is matched in Sheet2 column B. This will work as follows:
=MATCH(B1,[FORMULA ABOVE],0)
This shows the number of rows down, starting at the special OFFSET array created above, that the term from B1 is matched in column B from sheet2. To use this information to pull the result from column C on sheet 2, we can use the INDEX function, like so:
=INDEX([FORMULA ABOVE],MATCH(B1,[FORMULA ABOVE],0))
Because this would be fairly convoluted to have in a single cell, we can simplify this by using VLOOKUP, which will only require the OFFSET function to be entered a single time. This will work as follows:
=VLOOKUP(B1,[FORMULA ABOVE],2,0)
This takes the OFFSET formula above, finds the matching term in B1, and moves to the 2nd column to get the value from column C in sheet2. Because we are going to use VLOOKUP, the offset formula above will need to be adjusted to provide 2 columns of data instead of 1. Together, this will look as follows:
FINAL FORMULA FOR SHEET1, C1 & COPIED DOWN
=VLOOKUP(B1,OFFSET(Sheet2!$A$1,MATCH(A1,Sheet2!A:A,0)-1,1,COUNTIF(Sheet2!A:A,A1),2),2,0)
OPTION USING ARRAY FORMULAS
The above method will only work if your data is sorted so that the REPORTED and UNREPORTED rows are grouped together. If they cannot be sorted, you can use an ARRAY FORMULA, which essentially takes a formula which would normal apply to a single cell, and runs it over an entire range of cells. It returns an array of results, which must be reduced down to a single value. A basic array formula looks like this [assume for this example that A1 = 1, A2 = 2...A5 = 5]:
=IF(A1:A5>3,A1:A5,"")
Confirm this (and all array functions) by pressing CTRL + SHIFT + ENTER, instead of just ENTER. This looks at each cell from A1:A5, and if the value is bigger than 3, it gives the number from that cell - otherwise, it returns "". In this case, the result would be the array {"";"";"";4;5}. To get the single total of 9, wrap that in a SUM function:
=SUM(IF(A1:A5>3,A1:A5,""))
In your case, we will want to use an array formula to see what row in Sheet2 matches A1 from Sheet1, and B1 from Sheet1. This will look like this:
=IF(Sheet2!$A$1:A$100=A1,IF(Sheet2!$B$1:$B$100,ROW($B$1:$B$100),""),"")
This checks which rows in column A from sheet 2 match A1. For those that do, it then checks which rows in column B from sheet 2 match B1. For those, it pulls the row number from that match. Everything else returns "". Assuming no duplicates, there should only 1 row number which gets returned. To pull that number from the array of results, wrap the whole thing in a MATCH function. Now that you have the row number, you can use an INDEX function to pull the result in Column C with that row, like this:
FINAL ARRAY FORMULA METHOD
=INDEX($C$1:$C$100,MAX(IF(Sheet2!$A$1:A$100=A1,IF(Sheet2!$B$1:$B$100,ROW(Sheet2!$B$1:$B$100),""),"")))
Remember to confirm with CTRL + SHIFT + ENTER instead of just ENTER, when you type this formula. Note that I didn't refer to all of Sheet2!A:A, because array formulas run very slowly over large ranges.
The following formula should work without making any changes to the datasheets.
=INDEX(Sheet2!$A$1:$A$360,MATCH(Sheet1!A1,IF(Sheet2!$C$1:$C$360=Sheet1!B1,Sheet2!$B$1:$B$360),0))
Remember to save this formula as an array with CTRL+SHIFT+ENTER
Documentation on how to use INDEX and MATCH against multiple criteria can be found on Microsoft Support.
It's not clear what you want to do with the multiples that do not have corresponding matches. txed is listed as Unreported twice in Sheet1; kntyctap is listed as Unreported three times. There are only one corresponding match on Sheet2 for each of these.
Non-array Standard Formulas for multiple criteria matches
For Excel 2010 and above use this standard formula in Sheet1!C1:
=IFERROR(INDEX(Sheet2!$A$1:$A$999,AGGREGATE(15,6,ROW(1:999)/((Sheet2!$B$1:$B$999=A2)*(Sheet2!$C$1:$C$999=B1)), COUNTIFS(A$1:A1, A1, B$1:B1, B1))), "")
For version of Excel prior to 2010 use this standard formula in Sheet1!C1:
=IFERROR(INDEX(Sheet2!$A$1:$A$999, SMALL(INDEX(ROW($1:$999)+((Sheet2!$B$1:$B$999<>A1)+(Sheet2!$C$1:$C$999<>B1))*1E+99, , ), COUNTIFS(A$1:A1, A1, B$1:B1, B1))), "")
I've handled error with the IFERROR function in that latter formula. Excel 2003 and previous may have to use an IF(ISERROR(..., ...)) combination.

Summing numeric portion of cell when alpha portion of cell is the same

I have a spreadsheet that has columns for dates and the values can be either "1v, .5v, 1p, .5p, 1s, .5s"
I have 3 columns in each row one for each letter "v, p and s". I want to be able to add the total of all cells in the range grouped by letter and then display the sum for each letter in it's respective column (v, p or c).
Here is an example of the sheet:
Name Vacation Personal Sick 1/5/15 1/6/15 1/7/15 1/8/15
Billy 1.5 1 0 .5v 1v 1p
It is the formula that goes in the vacation/personal/sick cell that I just can't figure out.
I went down the array formula route and came up with essentially the same formula as #Sancho.s :-
=SUM(LEFT($E2:$H2,LEN($E2:$H2)-1)*(RIGHT($E2:$H2)="v"))
You could modify it to take account of blanks:-
=SUM(IF($E2:$H2<>"",LEFT($E2:$H2,LEN($E2:$H2)-1)*(RIGHT($E2:$H2)="v")))
Perhaps this would be better, to ignore any mis-formatted cells:-
=SUM(IFERROR(LEFT($E2:$H2,LEN($E2:$H2)-1)*(RIGHT($E2:$H2)="v"),0))
These all have to be put in with Ctrl-Shift-Enter.
Assuming the range you posted starts at A1, use
=SUMPRODUCT((RIGHT($E2:$G2,1)="v")*LEFT($E2:$G2,LEN($E2:$G2)-1))
in B2. Change "v" and the range to use suitably.
Pro:
It is not an array formula. See why this may be important
Con:
I could not make it work with blank cells.
This "array entered" version will also allow blanks
=SUM(IF(RIGHT(E2:G2)="v",SUBSTITUTE(E2:G2,"v","")+0))
confirmed with CTRL+SHIFT+ENTER

Find something in column A then show the value of B for that row in Excel 2010

Basically my problem is that I have a string in one cell in excel, I then need to see if that string exists in another row (not one cell but the whole row) and if so then print the contents of another cell in the same row but in another column.
I will give a basic example:
Title Answer
Police 15
Ambulance 20
Fire 89
Now I need to scan the title column for, say, "Police" and then populate the cell with the value under Answer (in this case 15).
I cant just say IF(A2="Police";B2;"" as I need the scan the whole of the Title column.
I have tried using IF(COUNTIF(A$2:A$100;"Police"); which scans the contents of A2 to A100 for the string Police, and know how to make it print a constant (just put something after the ;) but cant work out how to make that "constant" a variable that changes depending on the found row. So if the COUNTIF found Police in cell A44 then the answer to my formula would be B44, the same as if it found Police in A62 then my formula should show B62
I hope this makes sense and that someone can help me :)
Note that I am using excel 2010 and need a normal formula as I can not use scripting for this document.
EDIT:
Here is what I have so far, note that the spreadsheet I am using is far more complex than the "simple" example I have in the question...
=IF(ISNUMBER(FIND("RuhrP";F9));LOOKUP(A9;Ruhrpumpen!A$5:A$100;Ruhrpumpen!I$5:I$100);"")
This is showing "RuhrP" in every answer where "RuhrP" is found in F9 and not the answer I want which should be that found in RuhrPumpen!I$5:I$100 where the cell index is the same as that for the A coloum where A9 was found. Again, sorry for the complexity I cant think of any better way to word it.
I note you suggested this formula
=IF(ISNUMBER(FIND("RuhrP";F9));LOOKUP(A9;Ruhrpumpen!A$5:A$100;Ruhrpumpen!I$5:I$100);"")
.....but LOOKUP isn't appropriate here because I assume you want an exact match (LOOKUP won't guarantee that and also data in lookup range has to be sorted), so VLOOKUP or INDEX/MATCH would be better....and you can also use IFERROR to avoid the IF function, i.e
=IFERROR(VLOOKUP(A9;Ruhrpumpen!A$5:Z$100;9;0);"")
Note: VLOOKUP always looks up the lookup value (A9) in the first column of the "table array" and returns a value from the nth column of the "table array" where n is defined by col_index_num, in this case 9
INDEX/MATCH is sometimes more flexible because you can explicitly define the lookup column and the return column (and return column can be to the left of the lookup column which can't be the case in VLOOKUP), so that would look like this:
=IFERROR(INDEX(Ruhrpumpen!I$5:I$100;MATCH(A9;Ruhrpumpen!A$5:A$100;0));"")
INDEX/MATCH also allows you to more easily return multiple values from different columns, e.g. by using $ signs in front of A9 and the lookup range Ruhrpumpen!A$5:A$100, i.e.
=IFERROR(INDEX(Ruhrpumpen!I$5:I$100;MATCH($A9;Ruhrpumpen!$A$5:$A$100;0));"")
this version can be dragged across to get successive values from column I, column J, column K etc.....
Assuming
source data range is A1:B100.
query cell is D1 (here you will input Police or Fire).
result cell is E1
Formula in E1 = VLOOKUP(D1, A1:B100, 2, FALSE)
I figured out such data design:
Main sheet:
Column A: Pump codes (numbers)
Column B: formula showing a corresponding row in sheet 'Ruhrpumpen'
=ROW(Pump_codes)+MATCH(A2;Ruhrpumpen!$I$5:$I$100;0)
Formulae have ";" instead of ",", it should be also German notation. If not, pleace replace.
Column C: formula showing data in 'Ruhrpumpen' column A from a row found by formula in col B
=INDIRECT("Ruhrpumpen!A"&$B2)
Column D: formula showing data in 'Ruhrpumpen' column B from a row found by formula in col B:
=INDIRECT("Ruhrpumpen!B"&$B2)
Sheet 'Ruhrpumpen':
Column A: some data about a certain pump
Column B: some more data
Column I: pump codes. Beginning of the list includes defined name 'Pump_codes' used by the formula in column B of the main sheet.
Spreadsheet example: http://www.bumpclub.ee/~jyri_r/Excel/Data_from_other_sheet_by_code_row.xls
Guys Its very interesting to know that many of us face the problem of replication of lookup value while using the Vlookup/Index with Match or Hlookup.... If we have duplicate value in a cell we all know, Vlookup will pick up against the first item would be matching in loopkup array....So here is solution for you all...
e.g.
in Column A we have field called company....
Column A Column B Column C
Company_Name Value
Monster 25000
Naukri 30000
WNS 80000
American Express 40000
Bank of America 50000
Alcatel Lucent 35000
Google 75000
Microsoft 60000
Monster 35000
Bank of America 15000
Now if you lookup the above dataset, you would see the duplicity is in Company Name at Row No# 10 & 11. So if you put the vlookup, the data will be picking up which comes first..But if you use the below formula, you can make your lookup value Unique and can pick any data easily without having any dispute or facing any problem
Put the formula in C2.........A2&"_"&COUNTIF(A2:$A$2,A2)..........Result will be Monster_1 for first line item and for row no 10 & 11.....Monster_2, Bank of America_2 respectively....Here you go now you have the unique value so now you can pick any data easily now..
Cheers!!!
Anil Dhawan

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