How could I synchronize as SharePoint (2007) document library to a local folder... but only the 'approved' documents in a library that has content approval set on.
Navigating to it through Windows Explorer (i.e. the WebDAV link) exposes all files, but i can't find any indication in the file system which are approved.
Microsoft Office SharePoint Server 2007. The client will either be Windows Server or a Windows client OS(7, XP)
Windows Explorer view is always going to show you all the files so there isn't going to be a way to make it show a subset of the files. With a tool written to use the SharePoint web services you could access a document library view that only had approved documents showing so you could only download documents that showed up in the view. Alternatively you could query the document library for items that were approved and just grab those.
Related
I was experimenting with MS Flow in Office 365, trying to automatically extract info from excel files. However, it turns out we made some "design error" in our sharepoint structure.
We have multiple central document libraries that are only linked to the Onedrive for Business environment and not connected to a Sharepoint site. (The latter turns out to be necessary for MS flow.) Is it possible to link existing document libraries to a sharepoint site?
EDITS:
Some background: within onedrive for business we have created multiple document libraries. See the screenshot below (blacked out are the ones we created).
Screenshot of Onedrive for Business "Site Contents"
Using MS flow I want to extract info from some of the Excel sheets in those doc libs. However, when using the wizards, I can only access files in document libraries that are created from a Sharepoint site (mine were apparently created directly in the OnedrivefB environment) or the main document library from OnedrivefB (as shown below; when choosing Onedrive, the File wizard only shows the files in the 'Documents' doc lib as also listed in the previous screenshot. Screenshot from Flow wizard
Elsewhere, I was told I should connect the document libraries we created to a Sharepoint site. But this person couldn't tell me how... Other suggestions are of course welcome as well!
Thanks, J
For completeness:
Step 1 in the wizard, showing sharepoint sites and onedrive for business
Step 2 in the wizard, showing options when choosing for OdfB
Step 3 in the wizard, only showing files from the document library called "Documents" in the first screenshot
A screenshot from one such document library with the Excel I am trying to access
Both OneDrive for Business and Sharepoint sites can be connected to MS Flow. If you are looking for the connection with OneDrive for Business, check the below link for triggers and sample templates
https://us.flow.microsoft.com/en-us/connectors/shared_onedriveforbusiness/onedrive-for-business/
Sharepoint -
https://us.flow.microsoft.com/en-us/connectors/shared_sharepointonline/sharepoint/
EDIT:
To access an Excel file in an OneDrivefB folder, browse and select the excel using file option. It will list all the folders in your OneDrive library.
.Second screenshot which you attached is sharepoint assets. they cant be linked to OneDrive. It can only be linked to sharepoint sites
When documents are maintained in Microsoft SharePoint Server, one can check-in & check-out the word documents. And in MS Word 2010 or above, the File tab shows the version descriptions and also provides button to check-in the document directly to the SharePoint server.
Can the SharePoint server be replaced with a custom application or server? Can I create an application to store the documents? And can I provide a feature that would provide the users option to check-out the documents maintained and also check-in directly from Word?
Yes, all this can be done. Good luck figuring it out, though. You'd have to write code to create the document storage capabilities, the Office plugins that can communicate with your site to do the check in/check out of the document. Good luck with that :)
I have a silverlight application inserted in a SharePoint page. The SilverLight application runs on a different server thatn that of SharePoint. From an event in the SilverLight, I generate a document on the server side from SQL Server. I can generate the doc on the server hosting the silverlight application and also copy it to the SharePoint server. I wanted to know if I can include this file in a sharepoint document library automatically. I was thinking if like emailing to a list allows us to copy the file into the library, can we configure the reverse, means copying the file make it part of the list.
Update:
I wanted to avoid uploading. For me uploading is sending the file from one location to the target location. But what I am saying is, if I copy the file into the folder where SharePoint keeps the file physically for the particular list, can it be added to the list automatically?
I am not sure, how well I am being able to describe the point. Please elaborate if required or I can answer your queries.
SharePoint stores the files in a database, not a folder.
WebDAV access may be what you're looking for - it's a backbone of the the Explorer View feature that allows a user to access a document library as if you were accessing a file system through a Windows Explorer window.
You can configure "incoming e-mail" properties for the document library, and assign an e-mail address.
After that, when you e-mail a document as attached to e-mail to this e-mail address, then attachment will be saved to that library by sharepoint automatically.
I have users who want to open Excel attachments from a list item but sharepoint insists that it opens using xlviewer but it never works. There is always an error that says try again in a few minutes.
I just want to allow them to download it or to open it directly with excel or the associated application.
Make sure you're the site collection admin. Go into the site (not the central admin) and then go to site settings then go to site collection features. In there you will find the setting for " Open Documents in Client Applications by Default " it will probably be deactivated. Active it and you're good to go. users will then open attachments in their windows assigned applications, not the sharepoint web apps.
I am running Sharepoint 2010 with Office Web Apps. By default, any document of type .doc, .ppt, etc... will open within the browser from the document library. This is fine, however I am using a web part that is pulling in an XML feed that displays a search engine result list that contains URL links to Word and PPT documents.
I would like to have these links behave the same way as they do in the document library (open in browser), however the user is prompted to download these files instead. Is it possible to dictate this behavior in Sharepoint?
Unfortunately I don't think this is possible unless the documents are hosted in SharePoint and the Office Web Applications feature is activated. The in-browser behaviour is made possible by this server-side feature. I assume that the search-engine derived links you are getting will not, in general, be SharePoint hosted documents.
It is possible to open documents in the browser, but this is a client setting and will depend on the client operating system. You say you want to control this from SharePoint, and I can't think of any way you can do this.