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I have a table with two active columns. In Column A I have all the dates between, let`s say, January 1, 2012 to December 31, 2019. In column B I have a corresponding name. For instance:
[
etc.
I want to create ranges based on criteria, like:
The trick is, this should be done by calendar year, which means that during the 8-year period, I should have 8 set of 3 columns (from / to / name), one for each calendar year. If one range covers two years (let's say, November 1, 2012 to February 1st, 2013), the last row of 2012 should read
2012-11-01 to 2012-12-31
while the first row of 2013 will read
2013-01-01 to 2013-02-01
I managed to separate the ranges, but for some reason I am not able to go further and do that for each calendar year. Is there a way to do that?
Let's assume you want to place your 8 set of 3 columns starting from column G and that your list in the range D:F has headers in row 1 and data from row 2 on. In cell G1 write down your first year (2012), in cell H1 "From", in cell I1 "To" and in cell J1 "Name".
Now in cell H2 write this formula:
=IF(IF(OR(IF(AND($E2>=DATE(G$1,1,1),$D2<=DATE(G$1,12,31)),1,0),IF(AND($D2>=DATE(G$1,1,1),$E2<=DATE(G$1,12,31)),1,0)),1,0),MAX($D2,DATE(G$1,1,1)),"")
In cell I2 write this formula:
=IF(IF(OR(IF(AND($E2>=DATE(G$1,1,1),$D2<=DATE(G$1,12,31)),1,0),IF(AND($D2>=DATE(G$1,1,1),$E2<=DATE(G$1,12,31)),1,0)),1,0),MIN($E2,DATE(G$1,12,31)),"")
In cell J2 write this formula:
=IF(AND(H2<>"",I2<>""),F2,"")
Drag the 3 of them all the way down accordingly to your need. You can then copy the G:J range and paste any time you need next to itself; just change the year in the top left cell and it should do the trick.
Report any question you have or bug you have encountered. If, according to your judgment, this answer (or any other) is the best solution to your problem you have the privilege to accept it (link).
I am trying to create a formula that gives me the average of the last 12 entries in a given dataset depending on the associated vector.
Let's make an example:
I have in column F2,G2,H2 and I2 dates, Company1, Company2 and Company3 respectively. Then from row3 to row 33 I have months dates starting from May 2016.
Date Company1 Company2 Company3
May-16 2,453,845
Jun-16 13,099,823
Jul-16 14,159,037
Aug-16 38,589,050 8,866,101
Sep-16 63,290,285 13,242,522
Oct-16 94,005,364 14,841,793
Nov-16 123,774,792 7,903,600 41,489,883
Dec-16 93,355,037 12,449,604 69,117,105
Jan-17 47,869,982 13,830,712 83,913,764
Feb-17 77,109,905 10,361,555 68,176,643
The goal is to create a formula that, when I drag it down, correctly calculates the average of the last 12 values for a given company.
So for example i would have, say in table "B2:C5":
Company1 76,856,345
Company2 11,120,859
Company3 65,674,349
And, if a new Company4 is added to the list, then I just have to drag it down the formula, to calculate the average of the last 12 months for Company4.
Until now, I have came up with this formula:
=AVERAGE(LOOKUP(LARGE(IF(ISNUMBER(G:G),ROW(G:G)),ROW(INDIRECT("1:"&MIN(12,COUNT(G:G))))),ROW(G:G),G:G ))
This formula correctly calculates the average of a given column, considering only the last 12 values. The last step would be to come up with a formula that includes all the columns and then calculates the average for the given company.
Thanks!
I recommend that you use a named range to define your data in columns G:I. When a company is added, just modify the named range's specs. I used the name Target. Of course, you can replace it with $G:$I if you feel so inclined but I would rather recommend reducing the number of rows in the range, which is easier to manage when it is named.
Use the formula below to extract the company names from the first row of Target into the first column of your averages table. This is to ensure that the names are spelled identically in both locations.
=INDEX(Target,1,ROW()-2)
The number 2 indicates the number of rows above the row containing the formula. it is copied here from cell M3. There, ROW()-2 creates the number 1, counting sequentially as the formula is copied down.
Now I have the formula below in my cell N3 and copied down.
=SUM(INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0)))
The formula simply sums up the columns G, H, and I in 3 consecutive rows.
In the final step I inserted the range definition established above, meaning excluding the SUM() function, into your existing formula.
=AVERAGE(LOOKUP(LARGE(IF(ISNUMBER(INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0))),ROW(INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0)))),ROW(INDIRECT("1:"&MIN(12,COUNT(INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0))))))),ROW(INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0))),INDEX(Target,0,MATCH($M3,INDEX(Target,1,0),0))))
I need to choose cells in one column that are between two dates, and then based on the rows that contain those dates, choose cells in another row that also contains content.
I didn't use ISBLANK because it counts a formula yet an empty cell as a not-blank. Instead check if there is content by "*".
Here is what I came up with, but instead of returning the number of cells, instead this returns TRUE (which obviously isn't what I want).
In the formula below I am assuming:
C:C is the whole column containing DATES.
E:E is the whole column containing CONTENT.
The date range in this case is January 1, 2018 to January 31, 2018.
"*" means is there is content in the cell
=IF(AND(COUNTIFS(C:C,">="&"2018-1-1",C:C,"<="&"2018-1-31"),COUNTIF(E:E,"*"))=0,"",AND(COUNTIFS(C:C,">="&"2018-1-1",C:C,"<="&"2018-1-31"),COUNTIF(E:E,"*")))
My goal is to:
count the numbers of the cells in column E that are between the dates in column C
if the whole formula is 0, then return a blank.
See this picture of a sample excel sheet to make my intent clear:
How can I get my formula working so it does as needed?
SOLUTION
Hi all, so thanks to #girlvsdata, we have a working solution. I had to do a couple edits to her code to work for my uses, but her formula overall works perfect. Here is the solution:
To choose all cells in column E that are not blank, in between the date range of all of January (unknown end date) based on the adjacent C column if that is your date column, then the solution is:
=IF(COUNTIFS(C:C,">="&"2018-1-1",C:C,"<="&EOMONTH("2018-1-1",0),E:E,"*")=0,"",COUNTIFS(C:C,">="&"2018-1-1",C:C,"<="&EOMONTH("2018-1-1",0),E:E,"*"))
Note that "2018-1-1" is January 1 2018, and EOMONTH("2018-1-1",0) is the last valid day of January in the year 2018 (in this case, 31, but if it is different another year (e.g. for February this works for leap years too) then it will be that last day). Also it eliminates the need to calculate which is the last day or every month, as well as months that have changing end dates dependent on the year (e.g. Feb). This is important to eliminate a margin of error.
The only thing you have to do to change the month is only change e.g. -1- (Jan) to -2- for Feb, or change the year for other years. With this formula you can ignore the day part.
If the answer is 0 (no cells have any content in between the range), then the cell is blank instead of 0. (GOod for when you want to create a sheet checking future dates for future reference when more rows are added to the sheet.
It also works across different sheets, just use, say your other sheet is called "Tracker" then use Tracker!C:C and Tracker!E:E. Hope it helps!
Thank you all! :D
(Please note: My local date format is day, then month)
With the data laid out as in your example above:
A B
1 Dates |Content
------------+-------
2 1/01/2018 |
3 2/01/2018 |123456
4 3/01/2018 |
5 4/01/2018 |12398
6 5/01/2018 |484
7 6/01/2018 |1538
8 7/01/2018 |
9 8/01/2018 |
10 9/01/2018 |
11 10/01/2018 |14648
12 11/01/2018 |
13 12/01/2018 |145615
14 13/01/2018 |
And with the date range in cells D2 and E2:
Date Start Date End
2/01/2018 7/01/2018
This formula returns the count:
=COUNTIFS(A:A,">="&D2,A:A,"<="&E2,B:B,">0")
This will depend on whether your numbers in Column B are formatted as text or number. If they are formatted as numbers, the above formula will work. If they are formatted as text, replace the last section ">0" with "*".
This formula adds the conditional part of your question:
=IF(COUNTIFS(A:A,">="&D2,A:A,"<="&E2,B:B,">0")=0,"",COUNTIFS(A:A,">="&D2,A:A,"<="&E2,B:B,">0"))
(If the formula returns 0, show blank)
In my workbook, I have a 4 spreadsheets - Data, Amy, Betty, Connie. Data has the following columns:
Column A Column B Column C Column D
Row 3 Employee Total tasks last 30 days. Total tasks last 7 days. Date/Time Last task Assigned
Row 4 Amy
Row 5 Betty
Row 6 Connie
In A1 - worker with oldest task Date/Time Assigned. Cell B1 contains the answer to cell A1 by providing the employees name.
I enter the data in the individual workers spreadsheets (Amy, Betty, Connie) and my Data worksheet provides the summary. On my data worksheet, I have formulas that count the number of tasks within the last 7 days and last 30 days by using the date/time assigned column (Column E)in the individual worksheets. Currently, if someone is out of the office, on their individual worksheet, I enter OUT in the task column (Column B) and the date/time that they will return in the date/time assigned column (Column E)so it will skip them for B1 on my Data worksheet. I need a formula that would not count the date/time assigned if they were OUT as a task, when calculating in columns B and C in the data worksheet.
Here is the formula that I have currently for Column B (total tasks last 30 days)
{=COUNTIF(INDIRECT("'"&A4&"'!"&"E1:E1000"),">="&(NOW()-30))}
The formula that I have for cell B1 is:
{=INDEX(A4:A14,MATCH(MIN(E4:E14),E4:E14,0))}
Any help would greatly be appreciated.
I figured it out:
=COUNTIFS(Amy!E2:E1000,">="&(NOW()-30),Amy!A2:A1000,"<>out")
Like suggested in the comments, the COUNTIFS formula is what you want to use. Information about its usage can be found here.
Adding the condition for excluding the "OUT" values would make the formula look like this:
=COUNTIFS(INDIRECT(""&A4&"!"&"E1:E1000"),">="&(NOW()-30),INDIRECT(""&A4&"!"&"B1:B1000"),"<>OUT")
I had trouble titling this, and I think it is better explained with examples. I am not an extremely experienced excel user, but was asked to figure this out.
Worksheet 1 (delivered by software) is formatted like this:
12/17/2013
Hour Delivered
00.00-00.59
Employee 1 18
Employee 2 17
Total For Hour 35
01.00-01.59
Employee 1 18
Employee 2 17
Employee 3 12
Total For Hour 47
... etc until hours 24.00-24.59
The number of employees in the group per hour is different each day, so i don't think that I can just simply reference the cells.
The worksheets that I want to transfer the data from worksheet 1 to are based on date, so there is one for each day. (12/17 worksheet, 12/18 worksheet, etc...)
And this is the format of the date worksheets:
Employee 00.00-00.59 | 01.00-01.59 | etc. until hours 24.00-24.59
Employee 1 18 18
Employee 2 17 17
Employee 3 12
Employee 4
Employee 5
So basically I need the data from worksheet 1 transferred over to the individual date worksheets. I believe, the amount of employees being different for each hour/day makes this difficult. Does anyone here have any ideas of how this can be accomplished?
Also, if there are any questions, please let me know.
This should be possible without any VB in two steps. First step is to add further columns to Worksheet 1 that normalise the data. Second step is to create a pivot table using that normalised data.
By "normalise" I mean add columns in Worksheet 1 for Date, Hour, Employee and Delivered using formulae that copy values from your existing columns A and B. Let me know if you need more help with that.
Edit: adding details ...
Suppose Worksheet 1 has the values you indicated in column A and B, and that you want Hour in column D. Suppose row 1 just contains column headings. Leave row 2 totally empty. The formula in col D needs to say "If the value in col A looks like an hour, then copy it, otherwise repeat the hour from the line above." A simple way to determine if a row in Worksheet 1 is an Hour is to look for a decimal point in position 3. So put =IF(MID(A3,3,1)=".",A3,D2) in cell D3 and copy that formula down.
I'm sure you can construct a similar formula for the Date, Employee and Delivered columns.
Maybe add a condition to the formulae to say "If the value in col A starts with 'Total' then leave the cell empty".
If there aren't a lot of data and the setup is exactly how you've displayed them above, a simple formula can solve this.
Assuming that my raw export is in sheet Base, cell A1 and my intended output starts in sheet Output, cell A1, you can use this formula on cell B2:
=IF(INDEX(Base!$A:$A,MATCH(B$1,Base!$A:$A,0)+ROW(1:1),0)=$A2,OFFSET(INDEX(Base!$A:$A,MATCH(B$1,Base!$A:$A,0)+ROW(1:1),0),0,1),0)
The premise is simple. It locates the correct hour using INDEX + MATCH, then OFFSETs it by the correct number of ROWs. This is assuming, of course, that your employees are in the same location under every hour (ie Employee 1 is always one (1) row below the hour, Employee 2 is always two (2) rows below, etc). We also add a check if the employee name matches so that it will return 0 if the employee is not there.
Here are some screencaps:
Sample data:
Output:
Of course, this is just the basic premise. If you have multiple dates in a sheet, it's just a matter of manipulating this formula further. Off the top of my head, locating the correct date and adding the correct offset can also work.
Let us know if this helps or if a VBA or the Pivot option seems best.