I've got 2 columns - Name ID and Name.
When a user adds a new entry to the sharepoint datasheet in the form, they have a dropdown list of all names (around 20 in total).
What can I do, so that when they select the name, the Name ID field auto-populates with its corresponding details?
Is there somewhere I need to hold this data and how do I go about creating these calculated columns?
Thanks in advance
You should just be able to do something like this
=TEXT([NameIDcolumn])
# Or
=CONCATENATE("You selected:", [NameIDColumn])
However, you cant use the value from the ID column or any think like that in a calculated col since the value does not exist yet. The SharePoint dev team was most likely smoking crack when creating that datatype since a lot of good stuff that should have been there isn't.
You have the complete reference of stuff you can make with calculated columns here http://office.microsoft.com/en-us/windows-sharepoint-services-help/CH010065006.aspx
Related
I created a calculated column and concatenated the id with a prefix, but it didn't work as expected.
The reason was that whenever i upload a file, the formula in calculated field that contains the ID with the prefix is executed, then SharePoint creates the ID.
So, the ID is being calculated as empty and only the prefix is showing.
What I used:
=CONCATENATE(REPT("0",MAX(0,5-LEN(ID))),ID)
What i would like to create is a number field with a prefix (ex: 00001) that increments whenever a document is added in SharePoint Online.
In other words, it's like the ID column in a list but with a prefix of five digits.
Therefore, is there any solution for this problem?
Thank you 😁.
Using the calculate column formula, when creating an new item, the ID column and the calculate column are created at the same time, so the value of the ID column cannot be obtained, so the calculate column will be displayed as 0.
But you can solve this problem by creating a flow.
Please refer to the screenshot below:
I have an Excel table containing transactions of companies. It looks like this:
Customer Phone Item Price
==================================
Company1
Company2
Company1
Company3
Company1
I need to see the unique values of customer column.
The result I want is:
Customer Phone Item Price
==================================
Company1
Company2
Company3
Here is what I tried already:
Remove duplicates: To just get the unique values, I can use the remove duplicates of excel. However, since this is something I will be doing frequently, I would rather not have to make a copy of the table each time in order to delete duplicates.
Pivot table: A pivot table does this job perfectly. My problem here is that I need other column info as well (e.g., the phone number) which I want to appear in the column next to the company. [I haven't yet figured out how to do this in a pivot table (i.e., to show a value as text instead of sum or count etc.)] - This would be the best option for me.
As long as you don't have a super long table where the recalculation will kill you, you could just add a calculated column like this and then filter on value being 1:
=IF(COUNTIF($B$1:B2,"=" & B3) > 0,0,1)
If recalculation is an issue, you can use the same or similar method with VBA except paste static values.
PivotTables are well suited for this kind of stuff, so that'd be my first go-to, but PivotTables are also frustratingly difficult to adapt to uses beyond their envisioned use... so there's a steep decline in their usefulness as you stray from that.
Ultimately, you may want to consider a relational database paradigm, and/or using Access. That's one step up the sophistication ladder towards managing the kind of data you're talking about.
I'm looking for help dynamically averaging the column values of every item in an Excel table that has a given value in one of its columns. Specifically:
I have an Excel sheet where each row represents an entity in a video game I am working on, and each column is a numerical value for different attributes on these entities. Movement Speed, Health, Attack Damage, etc. Each of these rows also has a column where I tag the row with the name of the class that this entity is a part of: "tank", "support", etc. This table has roughly a hundred items in it, and is likely to grow to two or three times that size.
It looks something like this:
What I would really like to do is have, on a separate tab, a table where each row represents one of the classes, and shows the average value of all of the entities that have that class in their "group" column. And I want it to automatically include new entities of that class as they are added to the first table.
It would look something like this, where these values are automatically generated from the data in the first table (I have no problem manually entering the class names, I just need the numerical data to be driven):
I imagine that the solution will be a complex, nested pile of VLOOKUPs and MATCHes and other Excel functions, but I am not really sure how to accomplish this. I didn't even know the proper terminology to search for existing answers to this question, so I hope that it isn't too redundant. Thanks very much for any advice you have!
Version: I am using Excel 2013.
I think all you need is a pivot table. (its been around since the 90s?) - and very useful!
there are lots of ways of refreshing etc depending on where the data comes from
http://office.microsoft.com/en-us/excel-help/pivottable-reports-101-HA001034632.aspx
In the past I have created websites that extract data from a database and format it using tables.
Now, I am trying to do the same thing but with Excel, and I'm lost. I am used to using SQL commands to extract data from given fields and then sort/manipulate it.
Currently, I am able to print a report that provides me with an Excel spreadsheet full of raw data, but I would like to make my life easier and organize it into a report.
The column that I would like to reference contains duplicates, but the data in the adjacent columns is different.
To give an example, assume I had a spreadsheet of sales transactions. One column would be the Customer ID, and the adjacent columns would contain the quantity, the cost per unit, total cost, order ID, etc.
What I would want to do in this case would be to select all the transactions with the same Customer ID and add them together based on their Order ID. Then, I would want to print the result to a second sheet.
I realize that I can use built-in functions to accomplish this, but I would also like to format this report evenually using VBA. Also, since I will have a variable number of rows that differ from one report to the next, I haven't encountered a fucnction that will allow you to add rows.
I'm assuming this must be done with VBA.
Well you can do it manually, but it would take ages. So VBA would be good, particularly as you would be able to generate future reports quickly.
My interpretation of what your saying is that each row in your report will be the total for one customer ID. If it's something else, I imagine the below will still be mostly relevant.
I think it would be a bit much to give you the full answer, particularly as you haven't provided full detail but to take a stab at what you'd do:
Create your empty report page, whether it be a new worksheet or a new workbook
Loop through the table (probably using While next is not empty)
a. Identifying if a row is for a customer ID you haven't covered yet
i. If so then add a new entry in your report
ii. Else add it to the existing customer ID record (loop through until you find it)
Format your report so it looks pretty, e.g:
a. Fill the background in white
b. Throw in some filled bars
c. Put in good titles and totals etc.
For part 1, it might be better building an array first and then dumping the contents into the report. It depends how process intensive it will be - if very intense, an array should shave off time.
Is there a way to create a SharePoint calculated column that returns a count of the number of entries in a list? So If I have 3 customers in my list with the company "Starbucks" I'd like the field to return "3"
(Edited some wording for clarity per suggestion from dariom).
You may be able to get what you want with another list using a not-so-well-known variation of a lookup column.
Let's say you have a list called Companies with values in the title column like "Starbucks", "Peets", etc. Now you also have the Customers list you refer to, but the "Company" column is a lookup column pointing to the title column in the Companies list.
You can add a count very similar to what you described to your Companies list. Go to your Companies list, add a column of type "Lookup" referring to the Customers list and you'll notice that in the drop-down area where you define the lookup if you point back to the Customers list, you'll have a new option called "Count Related". This is here automatically because it recognizes that the Customers list has a lookup pointing back to this one. Select that Count Related option and now your Companies list will have a column counting how many customers are associated with that company.
No coding, Javascript hacks, or anything. Just hidden SharePoint auto-magic.
No, I don't think there's a way to do this using the out-of-the-box calculated column.
Some other ways you could accomplish this are:
Create a view for your list that with a group by on the company field and include the total count. This is easiest, but might not be exactly what you're looking for.
Create a custom column type that executes a CAML query to find items that you're interested in. There is a learning curve if you've not done it before and if the list that you're adding this custom column to has lots of rows, you'll be executing a query for each row which is inefficient - it'll be OK for a small number of rows.
Use an event handler on the list that updates a column value each time a new item is added or removed from a list. This is easier, but can also be inefficient if you have a large number of items in your list.
As dariom said (damn my slow typing skills, +1!), only the current row can be operated on with calculated columns by default in SharePoint. There are a couple of documented workarounds involving SharePoint Designer or jQuery, though.
You can get a Count of specific list items in an XSLT Data View
To do this you will need SharePoint Designer.
Right click on your SharePoint List view (ensure the list view contains the field you want to filter by) select convert to XSLT Data View. Then in the Data Source Windows select Data Source Tab and drag and drop the field you want to get a total on for the specific items into where you want it displayed in your XSLT Data View. Click on the numerical value that is showing you should get a lightening bolt icon, select the drop down and choose Count, then select again and choose Filter. Select "Click here to add a new clause" then choose your field name again and enter your unique value as Starbucks and click OK, you can repeat this process for other fields you want the totals on. You will now see the total number of Starbucks items in the list.
I got something similar to work in a way similar to Niall. Basically, I:
Based on the source list, created a Data View Web Part (DVWP) on a "test" web
part page.
Added the footer column, which gives a count.
Set the filter for my conditions (i.e., the items I want to count).
In the code, deleted the recurring items row.
I was left with just the footer, which displayed a filtered count for all the list items. I further customized the footer by taking out the shaded background. Finally, I exported this web part and imported it onto the page where I wanted users to see a total of items in the list (which met the criteria).