Is there a way to get an update by email when a user updates a wiki page or adds items into the document library?
Yes, you can simply create an alert on the relevant list (Wiki Pages list or the Document Library in question).
Using alerts you can subscribe to new, modified or deleted items and have details emailed to you immediately, daily or weekly.
From the Actions menu of a list or document library select the Alert Me option and then configure the alert accordingly.
If you like, there's a video showing how to create an alert on a list.
Related
I have modified the view under communication > Messages for a supplier, so that nobody apart from Finance should be able to see certain transactions. I also managed to make the new one default. However, the users still see the other views in the view dropdown list and the ‘View History’ button shows communication history of everything.
Please advice on how to stop the users from using the other views and remove ‘View History’ button? I tried workflow but it did not work.enter image description here
I have a PowerApps App which is linked to a SharePoint List. When the user makes some changes to the text field in the app; I want the flow to send the user an email regarding the update.
I've been trying to track the SharePoint List entry and see if the entry is modified, then send an email. But so far I'm unable to do so.
I've been able to send an email when a text field changes to a specific text; but I'm looking for something where a particular entry in the list is changed.
When an item is created or modified > Condition (Column is equal to Yes) > Send email based on the condition
You don't need Powerapps for the same, what I mean is you need Flow for this.
Create and Run your flow on SharePoint directly.
In your flow check whatever your field is changed, if changed then you can send the user email.
You do not need to depend on Powerapps, Flow can alone work for this scenario.
Ensure you are using the Sharepoint When an item is created or modified Trigger in Power Automate (the tool formerly known as Flow)
Add a Trigger Condition for the column in question. Something along the lines of #triggerBody()?.Status,'Pending')
Trigger Conditions are not very well documented at the moment, but provide a powerful way to control when a Power Automate runs.
I am looking to perform a custom action when a content editor in Kentico 10 updates a page and it eventually gets published.
To be more specific we have a custom page type for products which also as an "Updated" checkbox allowing the editor to mark it as updated. When this happens (gets marked as updated) I would like to send an email out to users that have a registered interest in this product that it has been updated.
I was looking through the documentation and came across Global Events here: https://docs.kentico.com/k10/custom-development/handling-global-events/reference-global-system-events#Reference-Globalsystemevents-DocumentEvents
I was wondering if using global events to intercept the save action when the editor updates the product is the way to go here or if there is a better approach.
Kentico does n't have this functionality out of the box, but we can achieve this by writing Custom code for Global Event and a scheduler (if No.of mails is large)
Recommended steps:
Attach custom code to Global event handler while publish specific document publish after event
public override void Init()
{
// Assigns custom handlers to the appropriate events
WorkflowEvents.Publish.After += new EventHandler(DocumentPublishCustomEvent);
}
In the custom code, if required page is published then make entries into custom table for email to be sent [This step is optional you can send mail from custom event handler directly if only few mails to be sent]
3.Implement custom scheduler to pick the user info from custom table and send email to user.
Note: Ideally you can use email Template for send emails
Using Global events is one way of doing this, another way would be to use Kentico's Advanced workflow engine (If you have the EMS license):
https://docs.kentico.com/k10/managing-website-content/configuring-the-environment-for-content-editors/configuring-workflows/designing-advanced-workflows
You could create a custom workflow step and action which the editors would put the page into and which would send emails to interested people - https://docs.kentico.com/k10/managing-website-content/configuring-the-environment-for-content-editors/configuring-workflows/designing-advanced-workflows/creating-custom-action-workflow-steps
If you do not have the EMS License, using Global events seems like the way to go, but I don't see the updated flag field as necessary, you could easily check in the global event handler if the product arrived at the "Published" workflow step in the basic workflow and then send the email to the interested parties.
I'm using SharePoint designer workflow for sending mail in my application. Is there any possibility to get the following details as a log in SharePoint list. Details are :
From address
To address
Main sending time
Subject of mail
You can do that. First, create these fields in the list.
Then, in the workflow you can add another action just below the email sending action. In that action (Set Field in Current Item) you just write to the given field whatever info you require.
Alternatively, you can write to SharePoint Workflow History any event you think is necessary. This is also very useful if you're debugging a problem in the workflow and you don't know where exactly it fails.
What I do is I add a log line BEFORE and AFTER any action in the workflow and write this log line to workflow history. The action for this in the Actions menu is called "Log to History List"
You can then access history list by clicking on the workflow instance for your list item. If you do not see the workflow column in the list, go to list settings and click on the view you are using. Then, check the workflow column and save the view. Now you'll be able to click on the workflow instance and see the history.
And finally, there is a "hidden" list in every site called Workflow History.
You can access it by directly typing its URL:
"http://yoursitename/Lists/workflow%20history/AllItems.aspx"
Here you can follow all workflows that ran within the scope of this site.
Good luck!
I am trying to figure out how to email out one item from a list by when you have an item clicking on a button as a web part. Sort of like when you create a print button and it prints out just the one item.
I don't want all of my users to have to download anything. Is there a way just to code the webpart to create a button where your outlook email pops up with a new email and the list item and details are in the body of the email?
While it is possible to build a button that would use JavaScript to scrape the contents of a specific element on a page (since you are building client side script) and put them into the body of an email, there's a lot of formatting issues that can arise there since non-text elements might be lost, styling might drop off and there's the potential for XSS, etc. You would also have to edit the item template for that button to show up.
You can also build a custom action that sends the content of the item through email with a workflow. This requires a bit of dev work in SharePoint that you may or may not be familiar with.
Additionally, if they don't have access to that site, why would you automate sending them content from it? If it's content they should have access to, why not put it in a list/library that is more tailored to their permission level?