First off, I'm new to Sharepoint. When I open up a document in read-only mode I can in fact change the document and save it. When I save the file, Is this normal? Do I need to do something to make it so nobody can edit a file in read-only mode?
Any help will be appreciated.
When you open a document a document, you actually download it to your computer and open it in the appropriate application. What this app lets you do then is not related to SharePoint.
What you can do is set up permissions in the document library so that only some people can add/edit documents and others can only read. This way, the latter will be able to open the documents, do whatever they want with it and not write the modified version back.
Related
I have checked out a document from SharePoint in Office 365 and edited it in Word. I then saved and closed Word without checking the document back in again.
It shows that I have checked it out but when I try to edit the document it says I can't because it is checked out (by me).
Is there a way to resolve this without checking the document in and then out again or discarding the changes?
You can save the word doc in local drive first. Make your changes and upload document in library. SharePoint will ask you to override the file, give yes. And your file changes will be uploaded in it with out check in/ check out.
I have an access 2007 document I will be sharing on a SharePoint site. My users will open it only in read-only format so that they can just query from it but make no changes to the database.
The problem is that looking at a security perspective, users can save the file natively and then have a look at the internal data as well as make changes to the database. This is possible because they can use a SAVE AS feature. So my question is : How to disable this feature so that they can not save it at all in any form.
Here is a link I found for Excel and it even worked in Excel but I cant do it in Access!
Help is much appreciated :)
How to Disable Save and Save As using VBA
If you really want to restrict, you can disable a few things in Access Options (depending on how restrictive you wish to be) and then compile the application to an ACCDE. Play around with disabling settings like Display Navigation Pane, Use Access Special Keys, Allow Full Menus and Allow Default Shortcut Menus. If you want you can hide the ribbon too. All depends on how restricted you want it. Then go to File --> Save & Publish --> Make ACCDE. The ACCDE file is a compiled version that restricts editing of the structure of the database including form designs, etc.
Document with attachments is opened in XPage. I want to edit attachment in associated program (say MS Word or Excel) and save changes back to Notes document.
I am aware of webdav configuration, but it have significant caveats: attachments are no longer stored within related document and security is controlled by ACL and not RN/AN.
How to edit document attachments in web client? Did any of you implemented such feature?
WebDAV is the way to go. There's an implementation that can read/write DominonAttachments. Soon on OpenNTF
Given that it would have to be opened in another program such as word / excel I'm not sure if this is possible, for example if your looking to save edits then you would need to know when someone saves the doc in word /excel etc.
You can attach a file download control to a domino doc field, when you do this it will display all attachments, when in edit mode you can delete these attachments, I think the only way this would work would be to enable them to delete / re upload, which is a fairly common thing to do on most web applications I would think
The tool we use, with recent improvements for XPages, is Swing: http://www.swingsoftware.com/
We checked many others, without success.
Why won't my document that i'm checking out from SharePoint not open after the checkout?
The status of the document after the check on SharePoint shows that I checked out the document but it won't open automatically.
What's even more annoying is that I don't know where the file has been checked out to.
Is there any way to find out where the document is being checked out to and how to get it to open automatically after the checkout?
I tried it both on Chrome and IE.
Check Out in short means "Reserve the file for me so that no one else makes any changes to it. It does not mean "Open the document"
SharePoint also shows the Checkout status and to whom it is checked out. I will be able to explain more if you tell me "what exactly you see" and why you think these details are missing.
In Sharepoint the checkout prevents other user to modify the document.
You can then open the document clicking on the title.
Your client application (Word for example) will open the document directly from the Sharepoint site.
When you will save the document after changes, it will be saved on the site.
You don't need to save a local copy because the document library works like as a shared folder.
You can even connect the document library on a drive letter if you want.
Try this from a command prompt:
net use k: http://YourSite/YourDocumentLibrary
This will create a network drive that point on the library.
(it works only with WebClient service running on client machine).
The best way to "checkout and edit" is to open the document using its sharepoint url.
For example, if you have a Word file to edit, you can copy its sharepoint url and go to MS Word and paste it in Open dialog box.
You will be asked for credentials and then it shows the checkout button on top of the document.
Later, you can checkin the edited doc using checkin option in file menu.
If I open a doc in read only mode I'm able to press save and then it opens up a save as box and the default directory is the directory on the sharepoint server and if you press save you save it to the server.
This actually makes the whole process not really "read only" mode since I could actually update the document.
Is there a way to prevent this from happening so that if someone chooses read only there is no way possible to updload any changes back to the sharepoint site?
Also, it has been suggested as a solution to get rid of the edit/read only option so that people have to check out the document. Is there a way to remove the edit/read only option on documents?
Rather than relying on the client software to prevent saving, you need to modify the permissions on the server - give the user read only access to the document or even the whole list. That way they will get an access denied error if they try what you describe or uploading a different file with the same name.
The Read-only and Edit prompt are driven by SharePoint and a setting in the DOCICON.XML file. If you have added PDF as a Document extension inside the DOCICON.XML you will need to also add an additional attribute in the line and that is opencontrol=”” this seems to stop SharePoint from applying it's header to open the document.
<Mapping Key="pdf" Value="icpdf.gif" OpenControl=""/>
-Rob
(Edit : Sorry I have not tested this on SharePoint 2007 only SharePoint 2010)