I know that a list permission can be changed. But it there a way to completely omit a user to see a list. Example - USer A can see Event List but User B cannot see it. Can this be done? Your suggestions will be helpful. Thanks,
If the list has unique permissions (i.e. not set to inherit from it's parent) then the permissions can be configured to only allow groups which do not include User B.
One this is done, User B will not even see the list - they will be unaware that it exists.
If User A forwards User B a direct link to the list, User B will be instead be redirected to the AccessDenied.aspx page.
Related
I'm adding security around some buttons in an app I built long ago. The way I implemented this security feature is that I created a a role in the database's ACL. I do a check in the button's hide-when formula and expose the button if the role is there. That role is assigned to a security group in the Domino Directory. That security group contains a collection of other groups. These 2ndary groups contain people's names. Those names are retrieved from a Postgres database -- I have a LotusScript agent that pulls the names from that database. The problem I'm seeing is that even tho a name is in the 2ndary group, Notes doesn't recognize it. Here's an example. This user are in these groups:
however, he should also be in all of these:
How can I debug where the problem is?
thanks
clem
I think the problem is that for one group in particular, there are 2 copies of the group document. I didn't see that b/c in the main group view it doesn't show up. But when I was in the process of assigning a child group to a parent group, I can see the duplicate listed. I suspect this is the source of the problem. Will confirm.
thanks
clem
Make sure the members of the 2ndary groups contain names in fully qualified format that matches the first entry of their FullName in the person document. EG "John Smith" should be "CN=John Smith/O=LabWare" or something like that.
You can see what groups and roles the system recognizes a user in by double clicking on the security icon on the status bar in the Notes Client (bottom 3rd from the right) after you have opened the database.
Is it possible to create a custom HTML message when a user does not have access to a specific List instead of showing the user that there are no records?
I don't understand what you mean. If the user doesn't have access to a list, they won't be able to see the list at all.
On the other hand, if you mean that the user DOES have access to the list but items in the list have unique permissions and he does not have rights to any of those items, then the answer is "no." He will see an empty list and there is no easy way to tell him that the list isn't really empty.
My requirement is that there are 2 parties
1. User (who creates the item)
2.Approvers who approve the item
When the user creates the item then they should see only their created item in the list (This is easily possible)...the approvers should have only read access and they can see all the items ...when i select the option that only person who creates the item can see the item then approvers are not able to see the items...can somebody plz help that how to work with this...maybe i am missing some simple stuff so can anybody just point me out to the solution..
Thanks
Firstly, if you want the Approvers group to be able to approve the item then they need at least the Approver permission assigned to their group, not just read-only (otherwise they can't update the item to mark it as approved).
However, since the requirement is also that users should only see their own items, I believe the only way the Approvers will also still see the items, is if they have Full Control permissions on the list, therefore you need to break permission inheritance at the list level.
( Regarding Moss 2007 )
i have created a sharepoint list in which one column is called user assigned - this is a lookup column of type - people and group.
i select the users from active directory to enter this field of the list.
So different items in this list have different users assigned
I have create permissions for this list to be read and write to the users in active directory .
so that when a particular user logs in to the sharepoint website with his credentials. he has read and write access to the list.
Now is there any way available in sharepoint by which the user do not see the whole list when they login to the website . He only sees the items of the list which the user assigned field is him only.
If the permissions are indeed setup right, you only have to go to List Settings, Advanced Settings, Item-Level Permissions and on "Read access: Specify which items users can read" you define their own.
If the users are not the creators of the items, you need to go to List Settings, Views (at the far bottom), modify the All Items View (or w/e you have as default), go to the filter section and add a filter like: "Show items only when the following is true", "Show the items when column" Assigned To is equal to [me]
I've been implementing such solutions for some while. It is possible, but
it takes much work to be done
if used in long term and/or the amount of data is large, this will hit performance
If none of these is a problem for you, then you can:
create code which performs BreakRoleInheritance() on the item, then adds ViewListitems permission for the user in "user assigned" column. You can find example code, for instance, here: http://social.msdn.microsoft.com/Forums/en/sharepointecm/thread/581e456c-db3c-44f1-b958-a824d95a2536 (or search in Google for "SPPrincipal" and "SPRoleAssignment" for more info)
make this code be called whenever the item is added or updated (you have to wait for the "-ed" events, because in the synchronous version of these events you can't change the permissions yet, for instance in "ItemAdding" there is no item created yet). You can achieve this by adding an event handler to the list.
As MSDN states, then WriteSecurity has 1 of 3 states possible:
1 — All users can modify all items.
2 — Users can modify only items that
they create.
4 — Users cannot modify any list
item.
But if I want behavour nr. 2 plus users can modify items that are assigned to them? Well if I grant a user full permissions (put in owners group) for list, then those can edit any item (not good). So why wouldn't it work by setting item level permission "full control" just for AssignedTo user (good)? I did, but that didn't help - access denied.
I want exactly the functionality as stated in question "Automatically set list item permission, after new item is created", quoting:
Every users (Supervisor and team members) can see any tasks.
Supervisors can edit any tasks
Team members can only edit their own tasks (tasks that were assigned to them, or created by them)
but although answer has been accepted, the solution does not provide a way for users to edit items assigned to them or items created by user.
Help is appreciated, thank You!
Your only way to do this is using Item-Based Permissions. E.g. have a Workflow or Event Handler change the permission on each file/object based on your requirements.
The solution you quote from the other task is simply setting 2 for SPList.WriteSecurity which still doesn't give users the possibility to edit something they have not created, but were assigned to - in this case you will need to give these users permission, e.g. by listening on the "Assigned To" field with an Event Handler (OnItemUpdated) and give the respective person the needed permission.
Furthermore the solution talks about just setting higher permissions for the users who should always be able to edit items (managers), which is a solution, but you do not have the granularity you usually want in situations like these.