I have an Excel sheet where several rows are grouped together using "Group and outline".
By default the group is to be expanded but I have one row that I have hidden using vba in Workbook_Open.
After I click the [-] to collapse the group and then the [+] to expand it again my hidden row is now visible.
Is there a way to keep the hidden row hidden even after the group is collapsed and expanded again? Or is there a way to capture an event so that I can use vba to hide the row every time the group is expanded?
From a link on another site Excel VBA Trap the Group and Outline expand/collapse (Show Detail / Hide Detail) events
What it states is
the only event you can trigger with a
group collapse/expand action is the
calculation event. To do so you need
to use the SUBTOTAL function which is
aware of whether or not rows are
hidden.
I hope this helps you
Related
My excel sheet has a lot of rows where I go over different problems. Is there a way to create a drop down menu at the top of my sheet that can automatically take me to a specific row depending on what problem I want to look at?
I know how to create a drop down menu with all of the problem names, but I don't know how to link each name in the drop down menu to a specific row number to move the screen down.
I have a table of overdue customer invoices. Each customer could have several overdue invoices and I want to collate these into separate customer tables, with a sum total of due amount.
I want this to be in one worksheet, with the header row above each customer table.
Therefore, I'm looking for a VBA macro that will go through the data in column A and when it sees a change, from one customer number to the next, it totals up the values for that customer and inserts the header row, ready for the next customer. And continues on...
Example sheet Here
Sheet(tab)1 shows raw data, sheet2 shows how the formatted data should look.
I'm stumped sorry and any help or direction appreciated. Hope the info is clear.
To get started I suggest you search google "creating vba macros read and write column"
Are you familiar with VBA macro? If not, you could use a combination of index, and match formula.
Otherwise VBA solution logic, in VBA editor - which is accessible by Alt +F11:
Click on the sheet you want your VBA code to apply to and start writing your function. For example a function to check a cell range called "myFunction" would be as follows,
A single example:
Sub myFunction ()
If range.("A1").value = "Customer1" then
Range("B1:E1").Insert([Shift], [CopyOrigin])
end If
Sub End
More work required to check condition on event, dynamic insert, and will need to be wrapped in a loop. The below are tutorials specific to the job you need to program your macro for.
VBA copy and paste code if condition is met tutorial here : https://youtu.be/qGZQIl9JJk4
VBA insert tutorial here : https://powerspreadsheets.com/excel-vba-insert-row/#Excel-VBA-Constructs-to-Insert-Rows
VBA How to SUM Totals At Bottom of a Column Dynamically : https://youtu.be/_0Vcnb3xdOM
The first question is-- What VBA have you tried?
Next, change col A heading to Customer, and col E heading to Amount
because these are the desired output headings .
Next, did you know that by dropping down View, and then Macros,
that there is a RECORD button? Click it.
Finally, it records your pressing Insert / PivotTable on a New sheet.
Drag the Amount field down to the Values box
After you drag each of the other fields to the Rows box,
left click on it in the Rows box, and select FieldSettings --
Subtotals tab -- Automatic for Customer, None for the others
Layout tab -- Show item labels in tabular form for each field
and just for Customer field--Insert page break after each item
At the end, click on any cell of the pivot, select PivotTableOptions --
Totals&Filters tab -- unclick Column totals
Click PageLayout,
then Margins -- make them narrow
then Sheet -- Rows to print at the top
Maybe Header -- Custom Header
Finally click on View / Macro
StopRecording
Presto, now the VBA has been captured.
Ok, so all you have to do is insert a Subtotal. Check out these screen shots.
Before:
After:
Depending on which version of Excel you are using, would probably determine how to navigate to the Subtotal button. Google for that, if you can't fine it. Should be super-simple.
I'm looking for the solution in excel data validation for 2 drop down list.
When I choose 1st drop down list 2nd drop down list will auto populate the correct value from table. If user choose 2nd drop down list 1st drop down list will auto populate the value also.
Can someone help me on this issue ?
I attach the sample file for my problem.
enter image description here
enter image description here
thanks!
Sample File
Trying to do a two way I don't think is going to work in the way you are trying so I am not surprised the examples you found were for one-way. I am open to being corrected.
You could hack around it for example using two form control listboxes linked to the same cell so a selection in one updates the other.
Then because an item might be out of view listbox underneath have two cells which use the linked cell to index back into the source lists.
In the example above, there are two list boxes from form controls in developer tab (customize ribbon > add developer tab.
Developer tab form control - 2nd from the right
You add two of these in to the sheet.
Right click format control on each one
Set the input range to the range containing your list of values for that listbox and set the linked cell e.g. G1
Ensure that whilst you select different input ranges for each list box, they should have the same linked cell e.g. G1.
Underneath the listboxes put a formula which uses the linked cell G1 to index back into the source lists for each listbox so you can retrieve the selected value and have it visible, in case not visible within listbox.
Example testing:
I'm trying to code a macro that uses a checkbox click to hide the row the checkbox is in. I've a task list of about 100 tasks and want to assign each row its own checkbox, so when the user clicks the box the row gets hidden from the remaining tasks.
The following video is a tutorial on how to accomplish hiding a row using a checkbox (you'll see your specific functionality at 4:10 in the tutorial video):
Creating a Checkbox to Hide and Unhide Rows in Excel
Rather than creating only one checkbox, you'll want to create one per row. So if you have 100 rows, you'll be creating 100 checkboxes.
Please excuse me for the wording of the title. Not sure exactly how to word this so it's probably best to just show.
I have a list that looks like this
Name Date Updated
==== ===========
Item 1 1/1/2015
Item 2 1/2/2015
Item 3 1/3/2015
Item 2 1/4/2015
Item 3 1/5/2015
Item 1 1/6/2015
This will be an ongoing list. As items are updated they will be entered in like this. I would like to create a second sheet that gives me the last date that each item was updated. So the result based on the above table would look like this.
Name Date Updated
==== ===========
Item 1 1/6/2015
Item 2 1/4/2015
Item 3 1/5/2015
I have found a few solutions on the web that work when I first input the formula (Links below), BUT when I add more entries in the first table the results wont update or they'll show the wrong data.
Links:
http://blog.contextures.com/archives/2014/02/04/find-last-item-in-group-with-index-match/
http://www.get-digital-help.com/2014/02/07/find-last-matching-value-in-an-unsorted-list/
Thanks in advance for any help.
You can simply omit the numbers in the formula to get the whole column:
=INDEX($C:$C,MAX(($E$3=$B:$B)*MATCH(ROW($B:$B),ROW($B:$B))))
(following the formula from your second link).
You can record a macro as you do it manually one time. Then assign that macro to a button. Then click the button anytime you need the sheet updated.
Steps:
Start on a sheet other than the one with the data. Explanation in #3 below.
Start recording your macro by going to View > Macros > Record Macro. In the bottom left you'll now see a square stop button for when you want to stop recording.
Select the sheet with the data. This way the macro will always remember to select the right sheet regardless of where you are.
Select the two-column range of cells that has your data, then continue selecting a few hundred rows down, or at least well beyond where you think your data will eventually go down to.
Copy
Select the sheet where you want to have the summarized data.
Paste
Sort by name (ascending) and date (descending) all at once (rather than two operations). Do this by going to the Data tab in the ribbon and selecting the white and blue sort button that has two A's and two Z's and says "Sort".
With this pasted and sorted range still selected, remove duplicates in the name column. To do this, do not change the selection. Go to the Data tab and select Remove Duplicates.
Now your items will appear once and the date will be the most recent date.
Click the "stop recording" square blue button in the bottom left to stop recording your Macro.
You can assign this macro to a button or to a shortcut. To add a button you need to show the developer tab and then draw the button using one of the options on the developer tab. I can't remember offhand how to show the developer tab. Once you have a button, right click and assign the macro to the button.
13A. If you want to customize the macro, click ALT+F11 to get to the visual basic editor. Double click on one of the things named something like "module" on the left and you can edit your the range in your macro, for example if your data suddenly goes down 100 more rows than what you planned and you want the macro to cover it. Save with CTRL+S. The next time you run your macro, it will reflect these changes.
13B. View > Macros to edit your macro if you want to assign a shortcut key to it instead of adding a button.
Try all this with a copy of your spreadsheet so that you don't delete data by accident.
Does it work for you?
You could easily do this with a Pivot Table. Drag Item to Rows area and Dates to the Values area. Then format the values as Date, and select to return Max.