I created a customised button with some simple actions attached to it in Lotus Notes 6.5. It's just a simple voting button, which I emailed to a group of nearly 200 people. While sending I got a pop up telling me that the button can't be send. After about 10 seconds I got a first reply asking 'where's the button'. Then an avalanche of very clever emails followed, such as: 'no button', 'where's the button', etc.
Before I spammed everyon I had tried the email on my work mate and the button went through fine!
Any ideas? I suspect some security policy....
I really need to send this mail and get the survey results, so I don't want to fail again. Any suggestions appreciated.
Many Thanks,
Damo
Might be an issue if some recipients don't have Notes e-mail account.
If your gathering information then assuming you are going to store the data in a Lotus notes database create a form where they can input it directly and just send them a doc link to the database.
Buttons can be weird because if they contain code that is restricted by the ECL of the workstation then notes may automatically hide the button on the basis that it won't let the code run so hide it by default. You may be able to get round this by having the system admins send the button on your behalf.
This may be a daft question, but did you actually send the email to other Lotus Notes users via your Notes infrastructure? If not, the mail routers will have stripped the mail of any proprietary Notes stuff as it wings out to the internet.
You mention an error message, what was it exactly? AndrewB mentions that your organisation's ECL may be kicking in; alternatively, if you use 3rd party spam / trojan protection, that might have had something to do with it, I don't know.
Related
I know this sounds very similar to other questions, but it's a little more confusing. The person I'm making the website for wants to make an ordering system, in which you pick your product, then when you click the order button, it sends an email to him. I've tried using an 'a' tag with a href of mailto, but that opens your mail system, which isn't what I want.
If any of you guys have used J-lab test prep, at the end of your session, you can email your results to your teacher with the click of a button, without opening your mail client.
Edit:
I realized I probably need a server for that to host the email, does anyone know how to make that type of back-end?
Thanks in advance!
Someone please let me know what exactly #Command([MailForward]) command does?
In my organization, I take care of several existing notes based applications. Here, one of the users is getting error message when clicks on 'Email Quote' button in one of the applications. The button contains the formula '#Command([MailForward])'. As the user clicks on the button, he gets following error:
Here in the organization, all the users use 'Outlook/Exchange' for emails, and notes emailing is not enabled. Other users of the application are able to click the button and send quotation via mail. The issue is with this specific user only.
I think there is some configuration settings in location entry or person document (names.nsf) that I am missing. Please guide me.
Thanks
Romil Handoo
#Command([MailForward]) is a command that takes the current Notes document that you are looking at and attempts to create a new email with that document included in the body. This is similar to what you see when you forward an email in Outlook.
Since you aren't using Notes for your mail, this action will not work. The error message you are receiving is there because the current user doesn't have a Lotus Notes mail file configured.
While sending email from lotus notes to Gmail using Lotus Script, buttons are not visible in Gmail.
As Anders says, Any standard or custom Action Buttons (at the top) will not be available in Gmail. You would need to code your own Gmail interface to reproduce.
If you are talking about buttons in the actual rich text of the mail, these will definitely not get translated when the mail leaves and you should get a message saying...
"The following items cannot be sent or saved in MIME (internet mail) format."
That would be a clear sign that you are going to need to take another look at your assumptions.
If you are planning a migration, you do need to check your assumptions (and your vendor's promises) carefully, there is a lot of infrastructure and functionality that is taken for granted in the Notes/Domino stack and just not available, or significantly different, in others.
Stored forms are a feature that is unqiue to Notes. They contain Notes design elements, formulas and scripts that execute Notes functions that are provided by the Notes API DLLs that are only available in the Notes client. GMail doesn't know anything about them. Outlook doesn't know anything about them.
But if you want to send them to someone who has a GMail address but who also has the Notes client, then there is a way to do it manually using the "Send this email to other Notes mail user(s) through the Internet" feature, which appears in the Advance tab of the Delivery Options dialog that you can bring up when sending a message. There is no simple API for automating the mechanism that is used, but it can be done. It requires creating a new empty database file with a special name (encap.ond), saving your document into that database, and then attaching the the file to a new message, which will be the one that you actually send. I don't recall if any special headers are required for this, so if you want to pursue it you will have to do some investigation by using the manual process and checking out the full headers of the message on the receiving side.
i have wrote an agent which works like this-
whenever my subordinates get any mail with an attachment; the agent runs and forwards that mail to our HR who can keep a track of all mails.
everything is working fine, but the issue occurs wen HR tries to open the mail..
he gets an notes error - "You are not authorized to access that database"
even though he has an 'Person' 'Manager' accesss in the ACL.
What could have possibly went wrong?
Right click on the doclink and select properties. Check to see what you are actually linking to. I have seen common mistakes like this where the user is creating a doclink to their own mail file.
Try Mail Journalling and find out what it can do for you. Set it up on the Domino server, and add a rule that journals the mails you want.
We use Lotusnotes 6.5 as email client. We wil have around 1600+ mails for 9 hrs. If a mail not checked , we have face serious issues with our client. Can any script can be written to check whether all mails are checked and replied?
Update:
We have already tried moving the mails to another folder.But has this mailbox handled by team of persons, we noticed lot of human error happening like moving a unread mail, sometimes they would have read mail but forget to reply it etc.etc.
So I was looking out for a script solution, will your other options. Also one more thing we do is we cc our mailbox mail id for all outgoing emails to have a track of all replied mails, will this could help in any way to find out which mails was missed?
If you need to track unread marks, I second the aforementioned nsftools solution, which works in Domino 7.x too. However, this is very much Notes ID-dependent. A folder would be better.
Note that 6.5x is well out of support, and that Domino 7.x officially died this week: use something at least vaguely modern!
There's an easier non-programmatic way. Just move the email from the inbox into another folder once the email has been responded to. That is more reliable than any programmatic solution, and keeps your inbox tidy (which will certainly be necessary if you get nearly 200 emails per hour!)
That said, here are some other ideas.
Determining if the document was read
Unread marks are not your friend here, unless you'll be accessing the mail file from the same client. Also they tend to get out of sync and would likely prove unreliable at some point, especially given the number of incoming emails. Instead you'll need to have some information that is saved within the individual mail document, such as the last accessed property or a custom item you manage via scripts/formulas.
You can see if an email has been read by checking the Last Accessed property of the mail document. According to IBM's technote (https://www-304.ibm.com/support/docview.wss?uid=swg21086670), the property will be updated when the document is read.
You could write a script in the QueryOpen event that stamps a value on the document and saves it.
Determining if the email was responded to
First off, I'd suggest you save all sent emails in case you need a record of what was sent to the client. That won't give you a way to see which emails have not been responded to, however.
Instead you could add script to the reply action within the memo form. When someone click's reply it could update the current memo, stamping an item on it to say who replied and at what time, for instance. Then you can create a view to show any emails that don't have that item, and another view to show emails that do grouped by who responded. The second view could even show how many emails each person responded to, something that might be used as a measurement of performance perhaps.
"Unread mark" checking is not exposed in the API.
I did find 2 links, this one is a basic implementation, where as this link does have more robust code and is implemented as an object in LotusScript. It should be compatible with Notes 6.5+.
I found the second link through nsftools website which has lots of great snippets that solve various problems. You should at least be able to detect if a mail has been read or not. Note that it requires making API level calls. You should be able to create a new script library and copy/paste the code into it.