We have a SharePoint Team Site (WSS 3.0 not MOSS), that includes Tasks list to records every tasks related to a project. Here's the scenario.
Users :
List item
Supervisor1
TeamMember1
TeamMember2
TeamMember3
How do we set the permission settings so that
Every users (Supervisor and team members) can see any tasks.
Supervisors can edit any tasks
Team members can only edit their own tasks (tasks that were assigned to them, or created by them)
I was unable to achieve the intended results using standard WSS permission settings, without resorting to manual permission settings on each item in the list. I'm imagining that the automatic solution has to be accomplish using some sort of workflow or trigger.
you do not need any workflow or event handlers ( still you can use them for your purpos but they will slow down the performance if you will be having a lot of items)
go to setting --> list settings
click on Advanced Settings
in Item-level Permissions in read access select all items
and in the same place in Edit access select only their own
and in permissions give list members a contributer role
for the suppervisor you can give him higher permission i think designer will work, or simply you can give him full controle on the list
You can set permissions by going to your List, click Settings dropdown. Under Permissions and Management, click "Permissions for this List". Click Actions and select Edit Permissions. Select the User/Group you want the permission to be changed then Click Actions & select Edit User Permissions.
HTH!
Create a class that inherits from SPItemEventReceiver and override the ItemAdded method, setting your custom permissions in the overriedden method using the API.
http://blogs.msdn.com/brianwilson/archive/2007/03/05/part-1-event-handlers-everything-you-need-to-know-about-microsoft-office-sharepoint-portal-server-moss-event-handlers.aspx
Yes, you would have to write an event handler or workflow that will run upon item creation which would look at these column values and set the item level permissions as such.
I recommend you to check this solution: SharePoint Column/View Permission by SharePointBoost (199$)
Through this you can set read only permission to people you want on all the items, Your requirement "Every users (Supervisor and team members) can see any tasks" is solved!
Also you can set edit permission to Supervisors. Second trouble solved!
As Ali said, advanced permission>items level permission can fulfill your last requirement.
It seems that you need a workflow to automatically assign permissions based on the user roles or [Assign To] fields.
Try the third-part tool Permission Workflow, this may help you to solve the issues.
Related
Can you please help me on how will I able to filter the items of my list in Sharepoint depending on the user logged. The items that need to be shown will also depend to the team where the user belongs.
Thanks in advance!
So the image below shown is my list.
For example, User 1 and User 2 both have Full Control permission on my list. But User 1 should only see entries for DETE team. And User 2 should only see entries for Service Control Team.
Showing which items to be shown based on the current user can be done using out of the box SharePoint permission features.
The simplest and short answer is to set unique permissions on each item in your list to specific users or groups by breaking permission inheritance for the SharePoint list. Once the inheritance is broken, you can then specify your unique custom permissions on each item in your list. Then SharePoint will only show what is available for the user to see. If you are not familiar with security inheritance in SharePoint, then I suggest reading up on this topic as this is a foundation of SharePoint security.
To do this, use the "Shared With" -> "Advanced" options from the ellipsis menu on that item, then you can break permission inheritance on that item. (If you don't see the tool ribbon, then change the "List Experience" setting to classic via list settings -> advance settings -> list experience)
Then break the permission inheritance on the item:
Then you can grant permission to specific users or groups:
This can work okay for a small list but is a management nightmare for a large list.
One alternative is to use "Folders" and set the appropriate permissions on there instead. Then you can add/remove items from the folder for easier management to control which users can see what. There are pros and cons with this approach but this method has worked for me. What is nice is that you can display the items with or without folders using the Folder display options when creating a custom view.
Another solution is to create a custom workflow that will apply the proper item security permissions for you when an item is created in the list. This is good to automatically set the permissions for you without doing any work but does add maintenance duties if permissions needs changing such as new users, remove users or modifying users.
Setting up the proper security groups and users should give you the flexibility needed for your security requirements. It is always good practice to use groups when possible.
I need to create a custom group (ease of maintenance) for users that allow them to only add and edit items in LISTS. This group should not be able to edit any of the web parts on the web pages or delete an item in a list.
My Problem is:
When creating the custom Permission Levels the edit option also gives the option for web parts.
If you go down to list level and break the inheritance then you can give the “Contribute” option but this includes the delete option.
A possible solution would be to create an event receiver checking if the user is in this group and then not allowing them to delete an item but then the delete option is available in the ribbon.
Is there an easier way to allow a user group to only add and edit items without allowing them to delete items or edit web parts?
Any help or guidance is appreciated
Found my answer Thanks to a comment from Ramesh on my MSDN question
I needed to create custom permission levels in PowerShell. Adding permission levels in SharePoint 2010 using PowerShell
I'm trying to find what is the permission security for allowing visibility of the Alias function in the Presentation tab ribbon.
For the user in question i've browsed to the core database, and under Access viewer, i'm looking that all the items under Applications/Content Editor have read-enabled permissions, specifically the item /sitecore/content/Applications/Content Editor/Ribbons/Strips/Presentation/Page Urls as well as /sitecore/content/Applications/Content Editor/Ribbons/Chunks/Page Urls are read-enabled
However, when login as this user there is no presentation tab.
I've tried resetting the cache and still nothing changes. I'm using sitecore 6.5.0
I think you are almost there, but you still need to give the user sufficient access to the /sitecore/system/Aliases item.
Create a new role(or use an existent one), for example sitecore\Sitecore Client Aliases. Use this role to add the following permissions.
Switch to the Core database and allow Read permission for the /sitecore/content/Applications/Content Editor/Ribbons/Chunks/Page Urls item and its descendants
Switch to the Master database and unprotect the /sitecore/system/Aliases item by using the Unprotect Item checkbox in the Configuration tab.
Allow Read, Write, Create permissions for the /sitecore/system/Aliases item and Read, Write, Create, Delete permissions for its descendants.
Protect the /sitecore/system/Aliases item back.
Add user to the sitecore\Sitecore Client Aliases role.
Found here: http://wiki.evident.nl/Sitecore%20alias%20role.ashx
The easiest way to enable the presentation tab is to use a sitecore standard role.
I'm not totaly sure but i asume it was sitecore\Sitecore Client Designing.
And as far as i know you have to use those standard roles to enable access to certain chunks.
Try using the Access Viewer for the user which doesn't see the Alias Tab. You can manually switch to the core database and then click on the different tabs with the specified user / role to see what causes this behavior. Most of the times you will find out that some role / restriction was set to a higher level item dat denies read rights.
Is there a way to limit the "edit item" permission in WSS 3.0 to only allow a user to edit his own documents or list items? We need the ability for a user to edit only documents/list items he creates - NOT items that someone else created. So, essentially we need a sub-set of the EDIT permission as well as ADD.
Is this possible in Windows Sharepoint Services 3.0? Is there a way to create custom permissions in code or a feature?
WSS has a basic UI for setting item-level permission on list items, but they hide that from the UI for document libraries. If you go into Settings->List Settings->Avanced settings for a list, you'll see the options to do pretty much what you're asking for. However, on document libraries, that UI is not available. The settings it drives, though are avaiable via the object model.
You could set those same properties for a document library like this:
SPDocumentLibrary onlyOwnLib = theWeb.Lists["DocLibName"]
onlyOwnLib.WriteSecurity = 2;
onlyOwnLib.Update();
And that should about do it. However, apparently that doesn't really set permissions; it just controls what the user can do via the UI. If they had another interface to the library (like via WebDAV) or list (like via the web services), it wouldn't prevent them from editing items they didn't create. If you want true item-level permissions, I think you need to go the event handler route.
This post from Matt Morse explains it in more detail, and he even wrote a command line tool to set the property (plus the .ReadSecurity property) for lists and libraries.
If you added an event handler to the document list you should be able to limit edit rights on that item to the user that created the item.
I often have to copy documents from another system into a list in SharePoint, and in that case the edit rights will be assigned to the system user that transfered the document, unless you use the approach suggested by Kirk Liemohn here
Note that item level permissions on large numbers of documents increase the load on your SQL server quite a lot.
here is the solution for your request.
go to the list -> list settings -> Advanced Settings
you will see the section of
Read access: Specify which items users can read
All items
Only their own
Edit access: Specify which items users can edit
All items
Only their own
None
select the options based on requirement. that's it done..
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This is an old question, however the problem still exists.
A way that has worked well for me in the past is to use a workflow to configure the permissions when the library item is added.
See http://www.sharepointusecases.com/index.php/2010/03/configure-item-level-permissions-for-document-libraries-part-2/ for details.
I believe that permissions like that can be created through the user interface. It depends on the scale and number of list items you have, but you could do one of two things. First (without having to create scripts) you could give everyone a custom "Read" permission access which would not allow them to do everything you can in in the Read permission but allow them to Add Items. Then on an item-by-item basis, click the item -> manage permissions -> (Give the specific user Contribute permissions on their document).
If you're creating a SharePoint list that this will not be practical, you can create a script to traverse through all items, and will verify the user has contribute permissions (otherwise it will set the contribute permission to that user).
Additionally, you could just give each person their own folder.
Give everyone read permissions on the SharePoint list/document library, but give each person full control privileges over their own folder. This will allow everyone to read everything in a list, but create/edit their own documents.
If you want the 'Only their own' permission on a document library, it isn't there out of the box. But I've created a solution at CodePlex that adds this for Document Libraries - check it out at http://moresharepoint.codeplex.com.
i need to fire an event (or start a workflow) when the permissions of a List-Element (ListItem) have been changed. "ItemUpdating" / "ItemUpdated" won't fire (since the ListItem itself is not updated, i suppose), so how can it be done?
I'm afraid that is not possible.
Maybe you can take another approach: build an alternate way for users to change the permissions of an item. When the user applies the permissions (using the UI you've built), you can trigger an event, or start a workflow.
Going further, you could replace the default "Manage permissions" option in the ECB and replace it with a link to your custom permissions management UI. More information: http://www.helloitsliam.com/archive/2007/08/10/moss2007-%E2%80%93-item-level-menus-investigation.aspx