My question is inspired by this video: https://www.youtube.com/shorts/JZewxiKFplk
An Excel Table with data of names (and other data in adjacent columns irrelevant to this question). The Excel Table has data at different rows and there can be blanks arbitrarily in the table.
Like the SEQUENCE function featured in youtube video above, I am looking for a function that will generate in the column left of the Excel Table numbering for each row of data contained in the Excel Table. But unlike the youtube video above, the numbering should skip rows where there is no data, and continue its consecutive numbering for each row that contains data.
In the example below, left of "John" would be 1, left of "Mary" would be 2, and left of "Tom" would be 3. I'm not looking for a solution that would require I enter an Excel formula at every row of the Excel Table. I'm looking for a single formula like what's featured in the youtube video above. The formula should also be non-volatile.
Does a solution exist? As a last resort, if no Excel formula can do this, would a VBA solution work? The Excel Table will change size depending on the amount of data. Thank you very much for your help.
Example Excel Table of Data
| Name |
| -------- |
| |
| John |
| |
| Mary |
| |
| |
| |
| Tom |
| |
| |
Assuming your names are in B2:B20:
=LET(ζ,B2:B20,IF(ζ="","",SCAN(0,ζ,LAMBDA(α,β,α+(β<>"")))))
Related
Thanks for reading this!
Lets say we have 2 columns in this workbook called "Data":
| Column A | Column B |
| -------- | -------------- |
| Joshua | Noah |
| Daniel | Joshua |
In another workbook, I want the user to input some random name in a cell.
Below that cell, I want to be able to show him/her, in which column that name lies. E.g. if he types "Joshua", I want to be shown below:
||
|--|
|Column A|
|Column B|
I prefer using a formula, instead of VBA, as it would mess with my not-so-experienced end-user!
Notes: See below my attempt if you find it useful:
(1) I tried that using a nested IF + FILTER functions inside, but the IF returns only the first TRUE column, like this:
| |
|------|
| Column A |
| Column A |
Here is my actual formula, where I'm referring to split ranges in sheet "6", where I have 4 columns:
IF(NOT(ISERROR(FILTER('6'!B4#,ISNUMBER(SEARCH($F$4,'6'!B4#))))),'6'!$B$1,
IF(NOT(ISERROR(FILTER('6'!D4#,ISNUMBER(SEARCH($F$4,'6'!D4#))))),'6'!$D$1,
IF(NOT(ISERROR(FILTER('6'!F4#,ISNUMBER(SEARCH($F$4,'6'!F4#))))),'6'!$F$1,
IF(NOT(ISERROR(FILTER('6'!H4#,ISNUMBER(SEARCH($F$4,'6'!H4#))))),'6'!$H$1,""))))
You could use:
Formula in D2:
=FILTER(TRANSPOSE(A1:B1),MMULT(--(TRANSPOSE(A2:B3)=D1),SEQUENCE(ROWS(A2:B3),,,0)),"")
You can get the column numbers with this formula (original data on worksheet "10")
=AGGREGATE(15,6,1/('10'!A:D="Joshua")*COLUMN('10'!A:D),SEQUENCE(COUNTIF('10'!A:D,"Joshua")))
Although I suggest reducing the range references from full columns to something shorter to reduce calculation times.
With Office 365, you can convert the column number to the letter with this:
=LET(col,AGGREGATE(15,6,1/('10'!A:D="Joshua")*COLUMN('10'!A:D),SEQUENCE(COUNTIF('10'!A:D,"Joshua"))),
adr,ADDRESS(1,col,2),
"Column " & LEFT(adr,FIND("$",adr)-1))
Given an existing excel TABLE with two date columns, representing the start date and end date. I would like to expand that table into a second excel TABLE in a different worksheet, so that there is one row for each of the dates between start and end. So for each row in the source table, add one row (in the target worksheet) for each date between start and end.
SOURCE TABLE:
|------------|------------|------------|------------|
|Person |Fruit |Start |End |
|------------|------------|------------|------------|
|Bob |Apple | 01/07/2019 | 04/07/2019 |
|Anna |Orange | 03/07/2019 | 05/07/2019 |
|------------|------------|------------|------------|
TARGET TABLE:
|------------|------------|------------|
|Date |Person |Fruit |
|------------|------------|------------|
| 01/04/2019 | Bob | Apple |
| 02/04/2019 | Bob | Apple |
| 03/04/2019 | Bob | Apple |
| 04/04/2019 | Bob | Apple |
| 03/04/2019 | Anna | Orange |
| 04/04/2019 | Anna | Orange |
| 05/04/2019 | Anna | Orange |
|------------|------------|------------|
A simple solution would create (or select) the target worksheet and generate all the rows required based on the data in the source.
An advanced solution would check the target worksheet to see if the rows already exist, and delete any that are not in the range. Note - I am adding this for the excel enthusiasts that really like to nail a solution. This is actually what I require, but I can build on the simple solution myself if required.
My motivation to do this is that Excel pivots and charting work best when there is a line of data in an excel TABLE for each item being analysed, much like how you would model the solution in a database.
For example, to chart the demand for oranges over time, a good pivot chart needs a single row for each date, rather than two dates expressing the start and end of the demand period (if that makes sense). Sure, you can do it with some indexing and cruel pivoting, but the user story for this spreadsheet makes that technique impossible. It must be generated automatically.
EDIT: Just adding that I appreciate that I can achieve this by adding a column for each date into the source table, and using Transform Data to generate the dataset. However, the design of the real world source table (rather than this example) has limitations set by the user that prevent me from doing so. I do also have a working method where I copy the source table to a temporary sheet, and then run a transform on that, but the user would like me to try to avoid doing that (ho-hum!)
I have an excel document with a checklist like this one:
| number | yes/no | notes |
| 1 | yes | blablabla |
| 2 | yes | twinkle twinkle |
| 3 | no | little star |
I'd like to "echo" the fields which are set as "no" (in the second column) in another sheet, echoing the columns "number" and "notes". The result of my example would be:
| number | notes |
| 3 | little star |
How could I do it? Thanks!
Assuming your Main Table is in Sheet2, range A2:A4 (row 1 being headers). Use this formula, as an array (enter with CTRL+SHIFT+ENTER) in your sheet 2:
=INDEX(Sheet2!A$2:A$4,SMALL(IF(Sheet2!$B$2:$B$4="No",ROW(Sheet2!A$2:A$4)-ROW(Sheet2!A$2)+1),ROWS(Sheet2!A$2:A2)))
This will return all the Numbers. To get the Notes, change the very first index range to Sheet2!C$2:C$4. Obviously adjust your range down as necessary (I doubt you only have 4 of these).
Finally, just wrap an IfError() around that, so it looks nice when you use it. As you add data to your table, your table of only "no" values will update.
=IfError(INDEX(Sheet2!A$2:A$4,SMALL(IF(Sheet2!$B$2:$B$4="No",ROW(Sheet2!A$2:A$4)-ROW(Sheet2!A$2)+1),ROWS(Sheet2!A$2:A2))),"").
edit:
Screenshots:
(Using the IfError([above formula],"") wrapper hides the #NUM results when there's no match.)
I have a worksheet with columns similar to the below
name | id | contact | category | week 1 | week 2 | week 3 | ... |week 52
What I need to do is transpose the 'week' columns into rows, so I end up with:
name | id | contact | category | week
With an entry for each week as a row in the s/sheet - thus making a long list on rows with the column data for each week.
example current format:
jones | 12345 | simon | electronics | 100 | 120| 130| 110 | ..........150
Required format
jones | 12345 | simon | electronics | 100
jones | 12345 | simon | electronics | 120
jones | 12345 | simon | electronics | 130
jones | 12345 | simon | electronics | 110
...
jones | 12345 | simon | electronics | 150
I have tried the usual excel transpose (via paste) but cannot get the first few columns to stay static, whilst transposing the week columns
Ideally I would like to achieve this within excel, but I can import the data into a mysql database and use that if the solution would be easier that way
Hope this makes sense
[added examples]
I would do the work on a second sheet, which uses the INDIRECT function to do the lookups for you:
http://www.excelfunctions.net/Excel-Indirect-Function.html
Start by setting up some indexes on the new sheet - we will use these to indirectly look up into the original sheet and pull the data across.
I would count up to 52 again and again in column A, starting with a 1 in A2, and using this formula below:
=if(A2=52,1,A2+1)
This would be my count of the weeks per person.
In column B, I would count my people, starting with a 1 in B2, and using this formula:
=if(A3=1,B2+1,B2)
This gives me the row and column offsets to use in the INDIRECT function to fetch the data from your original sheet.
Now the fun part - matching these row and column offsets to your actual data.
Lets assume your original data is in a sheet called "original". This is where we need to look up the data.
We will map the original column A into the new sheet's column C. So C2 can hold this formula:
=indirect("original!R"&($B2+1)&"C1",false)
What you are doing there is looking in the row that you calculated in the B column (formula above), and looking in the first column of that row (i.e. column A) - this is where the Name is stored.
Similarly, the "id", "contact" and "category" columns get mapped to new sheet columns D, E, F, using modifications of that formula:
=indirect("original!R"&($B2+1)&"C2",false)
=indirect("original!R"&($B2+1)&"C3",false)
=indirect("original!R"&($B2+1)&"C4",false)
Only the column offset gets changed in these updates.
To pull the weekly data across, we use a similar formula; the difference is that now we get to use the newly calculated column A, where we counted up from 1 to 52 over and over.
So G2 becomes:
=indirect("original!R"&($B2+1)&"C"&(4+$A2),false)
Copy this all down as far as you need, and hide columns A and B.
I need help with what I think is a simple Excel formula or function. I have two columns. As an easy example let's say the first column is numbers and the second column is colors:
| 1 | Red |
| 2 | Blue |
| 3 | Red |
| 4 | Red |
| 5 | Green|
| 6 | Brown|
Let's say I just wanted the rows with red in the second column and have everything else on the sheet deleted. How would I do that? To be clear, I want the values in column one to remain as well. This is how I would like it to look:
| 1 | Red |
| 3 | Red |
| 4 | Red |
It seems like it should be simple but I can't seem to find any way to do that. There are similar question on the forum but they are more complex than what I'm asking and require super long formulas. If that's what is required, I suppose that's what I'll do but just wanted to see if there was an easy way to do it as well. Thanks for the help!
You can use autofilter to filter the second column. Then select and copy the visible cells only, remove the filter, delete everything and paste what's in the clipboard.
Or do you need a dynamic solution? Then you could build a pivot table on a separate sheet. Put the desired color in the page filter and refresh the pivot table when the source data has changed.