I have a list of names that includes duplicates (all in Column A of my worksheet). What I am trying to do is convert the duplicates into blank cells. I do need to keep the values in the rows where column A ends up with blanks. In the example below, I demonstrate what I currently have in my list and the second table demonstrates what I need the result to look like. The names Mike, Bill and Jim are the duplicates that are converted to blanks, but next to those blanks I still have the values I need (Xs in columns 1 and 2). The reason I want to get blanks is because I will filter those blanks out and remove them from a master table I am working.
I used the available tools in excel to identify duplicates (conditional formatting), and then "remove duplicates" but when I do that Mike, Bill, and Jim are deleted and all of my data shifts around and it doesn't work for what I am trying to do.
I am wondering if there is a formula that I can possibly use? or perhaps a macro/vba? Any help would be greatly appreciated! Thank you.
name
column_1
column_2
bill
jim
mike
sandra
mike
x
bill
x
x
dave
x
x
jim
x
name
column_1
column_2
bill
jim
mike
sandra
x
x
x
dave
x
x
x
I have your data starting in Column A1 with a Header (called Name in A1). Then I use the formula- in Column B2 =COUNTIF($A$2:A2,A2) * kindly note, that the 1st part of the range is 'Anchored' with the absolute reference aka the '$' sign. this will start at the top of the range and when copied down will include the 1st cell (with Bill in it).
so in column B, it looks to Col A for how many times that name occurs. I would filter on Column B and show all cells NOT equal to 1 (uncheck the filter box for '1') and remove the rows and you will be left with the 1st occurance of the name.
when you delete, delete entire rows in filtered data (this will remove the spaces
Create a helper column and put the following formula into all of its cells:
=COUNTIF(A$2:A2;A2)-1
All entries with a duplicate (in a row above it) will contain a value > 0
Related
I have been working on a spread sheet for work for about a week and a half now and have been stuck in the same place. I am working on something for payroll purpose. So A1 would have an employee name as would the rest of the column. B2 would have that specific employees hours worked.
for example.
A B
1 Doe, John C 6.65
I need a formula that will automatically move anyone that has hours greater than 0 to column E, along with their worked. hours.
If you want the name in column E and the worked hours in column F then set E1 to
=IF(B1>0,A1,"")
and set F1 to
=IF(B1>0,B1,"")
If you want the name and worked hours both in column E then set E1 to
=IF(B1>0,CONCATENATE(A1," ",B1),"")
and copy down the column.
IF(condition, expression if true, expression if false) allows you to set cells based on a logical condition. CONCATENATE allows you to join the contents of multiple cells (or expressions) together as a string.
I have a spreadsheet where column P has a score between 1-6
The cell O4 has the following formula: =AVERAGEIFS(P8:P5000,P8:P5000,"<>6",P8:P5000,"<>0")
This formula searches for the average of the score in column P excluding 6, blanks and 0
Column O has staff names e.g John, Mark, Tim.......
What i want to do is for Cell O4 to automatically calculate the average of the figures shown in column P after i have used the filter function to show only results of a selected staff member.
I was hoping excel might be able to do this automatically however cell O4 appears to still be showing the average of the whole column P regardless of whether i have filtered or not.
I was given the formula below on another forum but it seems to be giving slightly wrong results albeit only by a small amount but i need to have the results exact if possible. Any help appreciated.
=SUMPRODUCT(1-ISNUMBER(MATCH(P8:P100,{0,6},0)),SUBTOTAL(9,OFFSET(P8,ROW(P8:P100)-ROW(P8),0,1)))/SUMPRODUCT(1-ISNUMBER(MATCH(P8:P100,{0,6},0)),SUBTOTAL(2,OFFSET(P8,ROW(P8:P100)-ROW(P8),0,1)))
Maybe
{=AVERAGE(IF((P8:P5000<>6)*(P8:P5000<>0)*SUBTOTAL(103,INDIRECT("O"&ROW(8:5000))),P8:P5000))}
will do what you want. Assuming the Filter is on column O.
The 103 in SUBTOTAL will also exclude if rows are manually hidden. If this ist unwanted and it should only exclude hidden rows, if filtered, then use 3 instead.
This is an array formula. Input it into the cell without the curly brackets and then press [Ctrl]+[Shift]+[Enter] to create the array formula.
I would create a separate table in a new sheet with all unique staff members and then perform the calculation. This way, you can quickly compare values for all staff just by scanning the table instead of having to constantly update the filter to see the values for potentially dozens or hundreds of staff. You would add the staff name range and criteria to your AVERAGEIFS formula.
For your example:
Sheet 2
A B
--- ---
1 | Staff Average
2 | Bob =AVERAGEIFS(Sheet1!$P$8:$P$5000,Sheet1!$O$8:$O$5000,A2,Sheet1!$P$8:$P$5000,"<>6",Sheet1!$P$8:$P$5000,"<>0")
3 | Mary =AVERAGEIFS(Sheet1!$P$8:$P$5000,Sheet1!$O$8:$O$5000,A3,Sheet1!$P$8:$P$5000,"<>6",Sheet1!$P$8:$P$5000,"<>0")
4 | Joe =AVERAGEIFS(Sheet1!$P$8:$P$5000,Sheet1!$O$8:$O$5000,A4,Sheet1!$P$8:$P$5000,"<>6",Sheet1!$P$8:$P$5000,"<>0")
I have a worksheet containing names in 2 dimensions. Each row represents a general location, every other column represents a specific slot in that location (each location has the same number of available slots), alternating with a parameter belonging to that name. There is a name in each cell. Here's a simplified version to show what my data looks like:
Location 0 ( ) 1 ( ) 2 ( ) 3 ( )
Garden Tim 3 Pete 1 Oscar 1 Lucy 2
Room1 Lucy 1 Tim 1 Lucy 5 Anna 1
Kitchen Frank 1 Frank 2 Frank 1 Lucy 1
What I want to achieve is to highlight (using conditional formatting, I'm open to alternative methods though) each entry that also appears in another row. So basically it should highlight duplicates, but ignore duplicates in the same row. The first row and column are to be excluded from the operation (no big deal, I just don't select them), as are the parameter columns (this is a big deal, as this pretty much breaks everything I've tried including the first answers given). I have access to the entire meaningful data area (all cells containing names) by the name "entries" and all meaningful entries in a given row by the name "row".
In my example above, all Tim and Lucy entries should be highlighted because they have duplicates in other rows. Pete, Oscar and Anna are unique, so they're not highlighted. Frank, while having duplicates, only has them in the same row, no other row contains Frank, so he should not be highlighted. Excel's own highlight duplicates would highlight Frank, while handling all the others correctly.
How can I modify the conditional formatting's behaviour to ignore duplicates in the same row?
The following formula (thanks to #Dave) resulted in a #VALUE! error:
=(COUNTIF(entries;B2)-COUNTIF(row;B2))>0
or you could just do (no need for an IF() when used in Conditional Formatting Formula box:
=COUNTIF($B$2:$I$4;$B2)>COUNTIF($B2:$I2;$B2)
This single formula should prevent the parameters from being highlighted
select B2:I2 and
put this (exactly) in the conditional formatting box: =AND(NOT(ISNUMBER(B2));COUNTIF($B$2:$I$4;B2)>COUNTIF($B2:$I2;B2))
Something like this:
=(COUNTIF($B$2:$E$4,B2)-COUNTIF($B2:$E2,B2))>0
The first countif counts all instances in the range, the second one subtracts the count of entries in the row. If there are more instances in the entire range than in the row it returns true
I have data with about 15 different columns and a total of 2400 rows.
The two columns I'm interested in: (Column C = Application Owner & Column D = Application Tester). I'm trying to see which rows have the same name for both columns.
E.g.
Column C =
Mike
Bob
John
Bob
Adam
Column D =
Mike
Barry
Barry
Barry
Adam
So for this example I would like it to delete the contents of the three middle rows and only show me the first and fifth row because that is what I'm concerned with. Can anyone suggest a function of code or a function in Excel in which I can do this without actually having to go through all of them row by row?
Thanks
Add a column with something like =C2=D2 copied down to suit, filter for FALSE in that column and delete rows.
In a new Columns you can use =if(C2=D2,"DELETE","") then filter out this new column for DELETE and delete the values from column C and D or the entire range
I'm trying to make a macro that will go through a spreadsheet, and based on the first and last name being the same for 2 rows, add the contents of an ethnicity column to the first row.
eg.
FirstN|LastN |Ethnicity |ID |
Sally |Smith |Caucasian |55555 |
Sally |Smith |Native American | |
Sally |Smith |Black/African American | |
(after the macro runs)
Sally |Smith |Caucasian/Native American/Black/African American|55555 |
Any suggestions on how to do this? I read several different methods for VBA but have gotten confused as to what way would work to create this macro.
EDIT
There may be more than 2 rows that need to be combined, and the lower row(s) need to be deleted or removed some how.
If you can use a formula, then you can do those:
Couple of assumptions I'm making:
Sally is in cell A2 (there are headers in row 1).
No person has more than 2 ethnicities.
Now, for the steps:
Put a filter and sort by name and surname. This provides for any person having their names separated. (i.e. if there is a 'Sally Smith' at the top, there are no more 'Sally Smith' somewhere down in the sheet after different people).
In column D, put the formula =if(and(A2=A3,B2=B3),C2&"/"&C3,"")
Extend the filter to column D and filter out all the blanks.
That is does is it sees whether the names cells A2 and A3 are equal (names are the same), and whether the cells B2 and B3 are equal (surnames are the same).
If both are true, it's the same person, so we concatenate (using & is another way to concatenate besides using concatenate()) the two ethnicities.
Otherwise, if either the name, or username, or both are different, leave as blank.
To delete the redundant rows altogether, copy/paste values on column D, filter on the blank cells in column D and delete. Sort afterwards.
EDIT: As per edit of question:
The new steps:
Put a filter and sort by name and surname. (already explained above)
In column E, put the formula =IF(AND(A1=A2,B1=B2),E1&"/"&C2,C2) (I changed the formula to adapt to the new method)
In column F, put the formula =if(and(A1=A2,B1=B2),F1+1,1)
In column G, put the formula =if(F3<F2,1,0)
In column H, put the formula =if(and(D2="",A1=A2,B1=B2),H1,D2) (this takes the ID wherever it goes).
Put the formulae as from row 2. What step 3 does is putting an incremental number for the people with same name.
What step 4 does is checking for when the column F goes back to 1. This will identify your 'final rows to be kept'.
Here's my output from those formulae:
The green rows are what you keep (notice that there is 1 in column G that allows you to quickly spot them), and the columns A, B, C, E and H are the columns you keep in the final sheet. Don't forget to copy/paste values once you are done with the formulae and before deleting rows!
If first Sally is in A1 then =IF(AND(A1=A2,B1=B2),C1&"/"&C2,"")copied down as appropriate might suit. Assumes where not the same a blank ("") is preferred to repetition of the C value.