I have a worksheet containing names in 2 dimensions. Each row represents a general location, every other column represents a specific slot in that location (each location has the same number of available slots), alternating with a parameter belonging to that name. There is a name in each cell. Here's a simplified version to show what my data looks like:
Location 0 ( ) 1 ( ) 2 ( ) 3 ( )
Garden Tim 3 Pete 1 Oscar 1 Lucy 2
Room1 Lucy 1 Tim 1 Lucy 5 Anna 1
Kitchen Frank 1 Frank 2 Frank 1 Lucy 1
What I want to achieve is to highlight (using conditional formatting, I'm open to alternative methods though) each entry that also appears in another row. So basically it should highlight duplicates, but ignore duplicates in the same row. The first row and column are to be excluded from the operation (no big deal, I just don't select them), as are the parameter columns (this is a big deal, as this pretty much breaks everything I've tried including the first answers given). I have access to the entire meaningful data area (all cells containing names) by the name "entries" and all meaningful entries in a given row by the name "row".
In my example above, all Tim and Lucy entries should be highlighted because they have duplicates in other rows. Pete, Oscar and Anna are unique, so they're not highlighted. Frank, while having duplicates, only has them in the same row, no other row contains Frank, so he should not be highlighted. Excel's own highlight duplicates would highlight Frank, while handling all the others correctly.
How can I modify the conditional formatting's behaviour to ignore duplicates in the same row?
The following formula (thanks to #Dave) resulted in a #VALUE! error:
=(COUNTIF(entries;B2)-COUNTIF(row;B2))>0
or you could just do (no need for an IF() when used in Conditional Formatting Formula box:
=COUNTIF($B$2:$I$4;$B2)>COUNTIF($B2:$I2;$B2)
This single formula should prevent the parameters from being highlighted
select B2:I2 and
put this (exactly) in the conditional formatting box: =AND(NOT(ISNUMBER(B2));COUNTIF($B$2:$I$4;B2)>COUNTIF($B2:$I2;B2))
Something like this:
=(COUNTIF($B$2:$E$4,B2)-COUNTIF($B2:$E2,B2))>0
The first countif counts all instances in the range, the second one subtracts the count of entries in the row. If there are more instances in the entire range than in the row it returns true
Related
I have a list of names that includes duplicates (all in Column A of my worksheet). What I am trying to do is convert the duplicates into blank cells. I do need to keep the values in the rows where column A ends up with blanks. In the example below, I demonstrate what I currently have in my list and the second table demonstrates what I need the result to look like. The names Mike, Bill and Jim are the duplicates that are converted to blanks, but next to those blanks I still have the values I need (Xs in columns 1 and 2). The reason I want to get blanks is because I will filter those blanks out and remove them from a master table I am working.
I used the available tools in excel to identify duplicates (conditional formatting), and then "remove duplicates" but when I do that Mike, Bill, and Jim are deleted and all of my data shifts around and it doesn't work for what I am trying to do.
I am wondering if there is a formula that I can possibly use? or perhaps a macro/vba? Any help would be greatly appreciated! Thank you.
name
column_1
column_2
bill
jim
mike
sandra
mike
x
bill
x
x
dave
x
x
jim
x
name
column_1
column_2
bill
jim
mike
sandra
x
x
x
dave
x
x
x
I have your data starting in Column A1 with a Header (called Name in A1). Then I use the formula- in Column B2 =COUNTIF($A$2:A2,A2) * kindly note, that the 1st part of the range is 'Anchored' with the absolute reference aka the '$' sign. this will start at the top of the range and when copied down will include the 1st cell (with Bill in it).
so in column B, it looks to Col A for how many times that name occurs. I would filter on Column B and show all cells NOT equal to 1 (uncheck the filter box for '1') and remove the rows and you will be left with the 1st occurance of the name.
when you delete, delete entire rows in filtered data (this will remove the spaces
Create a helper column and put the following formula into all of its cells:
=COUNTIF(A$2:A2;A2)-1
All entries with a duplicate (in a row above it) will contain a value > 0
I'm looking for a way to search and highlight duplicate text strings in two different columns in Excel; this means that the cell content doesn't have to be identical, instead of that is what I need is that if the content of column A is somehow contained in any cell of column B, both cells get highlighted.
For example, let's say that I have two columns, one named "Patient" and another one called "Couples". So, what I would need is to make a comparison between both columns, and if one of the patient's names is within a couple, both cells get highlighted:
Column A. Patient name | Column B. Couple name
John Smith | Adriana Lewis - Mark Rutte
Peter Brown | Giaccomo Down - Rosy Lawn
Jerry Goldsmith | Bob Loewe - Gigi Pink
Ewan Thompson | Sonia Farrel - John Smith
In this example, the content of A2 ("John Smith") is also contained in B5 ("Sonia Farrel - John Smith"), so that I would need that both A2 and B5 get highlighted. Also, both columns don`t have the same range, one is shorter than the other, since there are more names than couples; and it can happen that two names in different cell are contained in a single couple, so that all three cells should get highlighted.
I have tried everything, with no success... please help!
Multiple ways to do this but here's one option with conditional formatting.
Rule applied to data in column A, using COUNTIF and wildcards.
=COUNTIF($B$2:$B$5,"*"&A2&"*")>0
Rule applied to data in column B, using ISNUMBER, SEARCH and SUMPRODUCT.
=SUMPRODUCT(--ISNUMBER(SEARCH($A$2:$A$5,B2)))>0
I have a spreadsheet where column P has a score between 1-6
The cell O4 has the following formula: =AVERAGEIFS(P8:P5000,P8:P5000,"<>6",P8:P5000,"<>0")
This formula searches for the average of the score in column P excluding 6, blanks and 0
Column O has staff names e.g John, Mark, Tim.......
What i want to do is for Cell O4 to automatically calculate the average of the figures shown in column P after i have used the filter function to show only results of a selected staff member.
I was hoping excel might be able to do this automatically however cell O4 appears to still be showing the average of the whole column P regardless of whether i have filtered or not.
I was given the formula below on another forum but it seems to be giving slightly wrong results albeit only by a small amount but i need to have the results exact if possible. Any help appreciated.
=SUMPRODUCT(1-ISNUMBER(MATCH(P8:P100,{0,6},0)),SUBTOTAL(9,OFFSET(P8,ROW(P8:P100)-ROW(P8),0,1)))/SUMPRODUCT(1-ISNUMBER(MATCH(P8:P100,{0,6},0)),SUBTOTAL(2,OFFSET(P8,ROW(P8:P100)-ROW(P8),0,1)))
Maybe
{=AVERAGE(IF((P8:P5000<>6)*(P8:P5000<>0)*SUBTOTAL(103,INDIRECT("O"&ROW(8:5000))),P8:P5000))}
will do what you want. Assuming the Filter is on column O.
The 103 in SUBTOTAL will also exclude if rows are manually hidden. If this ist unwanted and it should only exclude hidden rows, if filtered, then use 3 instead.
This is an array formula. Input it into the cell without the curly brackets and then press [Ctrl]+[Shift]+[Enter] to create the array formula.
I would create a separate table in a new sheet with all unique staff members and then perform the calculation. This way, you can quickly compare values for all staff just by scanning the table instead of having to constantly update the filter to see the values for potentially dozens or hundreds of staff. You would add the staff name range and criteria to your AVERAGEIFS formula.
For your example:
Sheet 2
A B
--- ---
1 | Staff Average
2 | Bob =AVERAGEIFS(Sheet1!$P$8:$P$5000,Sheet1!$O$8:$O$5000,A2,Sheet1!$P$8:$P$5000,"<>6",Sheet1!$P$8:$P$5000,"<>0")
3 | Mary =AVERAGEIFS(Sheet1!$P$8:$P$5000,Sheet1!$O$8:$O$5000,A3,Sheet1!$P$8:$P$5000,"<>6",Sheet1!$P$8:$P$5000,"<>0")
4 | Joe =AVERAGEIFS(Sheet1!$P$8:$P$5000,Sheet1!$O$8:$O$5000,A4,Sheet1!$P$8:$P$5000,"<>6",Sheet1!$P$8:$P$5000,"<>0")
As stated in the title, the table has two columns, one for row names and the other is for values, I just want to return the row names and values of the 5 rows with the largest value accordingly back to another range of cells. (It will be better if I don't have to operate the table)
Thank you very much!
for example the table is like:
Johnny 1
Harry 2
Jessie 3
Luke 4
Mary 2
Lucy 1
Peter 5
Basically I would like the ouput to be
Peter 5
Luke 4
Jessie 3
Harry 2
Mary 2
The fifth biggest number you get like this
=LARGE($B$1:$B$10;5)
and then you will find the row number of this value with MATCH and use this in INDEX to get the text value
=INDEX($A$1:$A$10;MATCH(LARGE($B$1:$B$10;5);$B$1:$B$10))
Now this will not work, if you have values appearing twice. Then an additional column could help or some more complicated trick for the MATCH part, like
MATCH(LARGE(B1:B10-ROW(B1:B10)/1000;1);B1:B10-ROW(B1:B10)/1000;0)
And then you have to make an array function out of the formula but pressing CTRL+SHIFT+ENTER not only ENTER. Then {} will be added around the formula.
I need a formula to return the value of Data for the last match of "Text". Row number is also acceptable. Macro is NOT acceptable. Name column is unsorted and cannot be sorted!
Only column "Name" is used as lookup value. I would rather use a/multiple helper column(s) instead of an array formula.
Row Name Data
1 Joe 10
2 Tom 20
3 Eva 30
4 Adam 40
5 Tom 21
LARGE only works with numbers, and VLOOKUP only returns the first match. LOOKUP only works sometimes, so its out too.
So if I wanted the last match for "Tom" then it should return "21".
Array formulas could be avoided with a helper column.
Suppose to have in F1 the name to match (i.e. Tom)
In the helper column row C2 enter
=IF(A2<>$F$1,0,row())
Then copy the formulas along your data.
Now the column C contains 0 for the unmatched names and the row number for the matched ones. Maxing the column yield the row of the solution.
Now the result is simple a matter of using the correct offset with the function offset:
=OFFSET(B1,max(C:C)-1,0)
PS: my copy of excel is in italian, so I can't test this english translaction of the formulas.
I think it's the easiest way to make it.
=LOOKUP("Tom";A2:B7)
Create a column with an array formula (enter it with Ctrl+Shift+Enter):
=VLOOKUP(MAX(IF($B$2:$B$6=B2, $A$2:A$6, 0)), $A$2:$C$6, 3, FALSE)
To make sure you did it right, click on the cell, and the formula should be shown encased in curly brackets ({}).
Note: This assumes that "Row" is in A1.
I have come up with a solution, but it requires that numbers in Data are concurrent, like so
Name Data
Joe 1
Tom 1
Eva 1
Adam 1
Tom 2
Tom 3
Eva 2
But thats okay, since that my data looks like that anyway. So if Name is used before then it must be the old highest +1 aka concurrent.
Name is A1 and Data is B1, and this formula goes into C2:
FLOOR(SQRT(2*SUMIF(A2:A7,A2,B2:B7)),1)