I have a notes database and recently we are having an issue across random documents. Users gets error "The linked document cannot be found in the view" when they try to open a document from a view. I am not sure how to reproduce this issue.
I tried the below options to reproduce it, but no luck:
Attaching a document link to one of the Rich text field and deleting the link's target.
Attaching a file as a link and deleting the file in the target.
I am not seeing any pattern with the documents having the issue. The documents accessed few days ago, which was not accessed for more than 2 years also becomes corrupt like this.
Other details:
The Field info tab in Document properties dialog box is empty
There is no scheduled agent running overnight affecting this documents
No change was done to the database recently
We recently migrated to Notes 11.0 from 9.0
Since we have a daily backup of the database, we restore the document from one of the restored copy in which it was working fine.
A guess: did you try re-indexing the view? Shift-F9?
It could also be in the form, or even the view.
What if ...
you open the same document from a different view?
you remove some, many or all fields from the form, do you still see the error?
I think those documents have actually been deleted, and two things make me think that:
You say in a comment that rebuilding the view makes the documents disappear. I'd expect this only if the documents no longer exist.
I have in the past had LotusScript code doing view lookups which produced documents that I knew to be deleted, but the NotesDocument.IsDeleted property was False and the NotesDocument.Items property was Empty (i.e. no fields in the document). This is consistent with your saying the Field info tab is empty.
I'd check if any user action or code could delete documents. You say there are no scheduled agents, but maybe some user action could run code which deletes documents, or some users with the Delete privilege in the database ACL could be directly deleting documents using the Delete key on the keyboard.
Also check the database properties -> Info tab -> User Detail. This should show if there are recent deletions, but the record is probably limited to the last week or less.
Related
I created a view to retrieve all document UNID in lotus notes. The view selection formula is select#all. The total no.of documents in nsf is 1200 but the view shows 1198 documents what about the other 2 documents. As per my analysis there is no deleted or profile documents present. How to retrieve those two documents please advice. Thanks
Every view in a Notes Database has an option called "Organizing response documents in a hierarchy" that is enabled by default.
That means that documents that do not have a parent document are not shown in these views. In addition reponses might be "invisible" in the view as they are shown "indented" but collapsed without a visible indicator to expand the hierarchy and show the missing documents.
Disabling this view property makes the documents visible again. They might be "real" responses or probably Save / Replication conflicts that occur if one document is saved in two different places at the same time (these places might even be within the same database replica).
Another possibility for "invisible" documents are documents that are protected by reader fields. They are counted to the document count of the database but not visible to you due to your name missing in the reader field.
I am developing a database on Lotus Designer 8.5 environment with LotusScript and LotusFormula.
Is there any possibilities on get a list of recently opened documents (for example last five) in a Lotus Notes database ? My purpose is to provide an embedded view showing the recent documents opened by current user on the current database, which will act like some kind of history view.
Please advise
Use a folder categorized by username. Add the current document in PostOpen event to folder with document.PutInFolder(folderName) and remove the oldest document from folder with document.RemoveFromFolder(folderName)
This way you don't need to edit the documents and can show the last visited documents for a user in an embedded view.
As an alternative you can use user specific folders with option "Shared, private on first use".
I have that functionality in one of my databases.
I just added some code in the QueryOpen event of the form to store the UNID of the document in a profile document linked to the specific user. The values are stored in a multi value field, and my code removes the oldest entry when the number of entries I want to store is exceeded.
The user can actually set that number themselves in teh applications settings, 5 is default but they can make it more or less.
I built a class for this, makes it very easy to modify later, and to implement it in different forms, for different document types.
I then built a method to expose the last documents to the user, using a dropdown box as you can see below. Since you only wwant/need the five (or perhas ten) last documents, no need to use a view.
There is a Lotus Notes application containing >8k documents, listed by some views.
A user showed this error, while he tried to copy ( from one document being in read-mode, we tried also in edit-mode ) some content ( value fields ) to another document ( into some fields ). Strangely, the error is showing only for a certain document ( of course we didn't try for all of 8k docs, but we try for other 5-6 docs and the error didn't showed up. )
You cannot forward or otherwise copy the contents of this document.
This document is set to prohibit copying and duplicating.
I read that it might be an admin problem. How can I resolve this issue?
The document has probably a field $KeepPrivate set to "1". If you delete the field you can copy the content into clipboard again.
As a developer you can let create such a field for documents if you set option "Disable printing/forwarding/copying to clipboard" in security tab in form properties.
The $KeepPrivate item that Knut described may exist because of an ACL setting instead of the Form setting. There is a setting on each ACL entry labeled 'Replicate or copy documents'. Users who do not have this setting enabled will not be able to copy documents, but there is a side effect which is described in this IBM Technote. I.e., when a user who has this ACL setting creates documents, those documents are marked with the $KeepPrivate item. This prevents everyone from copying the document, even people who don't have that box checked in their own ACL entries. IBM does not consider this a bug. I consider it a design flaw.
I have a strange problem: I want to access documents in a different database (same server). My approach is very close to this one discussed here: http://www-10.lotus.com/ldd/nd85forum.nsf/DateAllFlatWeb/517ef6249d5b9fa6852575cc00503786?OpenDocument
I have only 3 docs in the source database. 2 are created directly, one is copied from another database (these are just test document). We have a generic view that lists thos entries from a view, calcs the links in a form like this:
http://localhost/database.nsf/xpMBK.xsp?action=openDocument&db=dominotest%2Ftest%2Fulcbs%21%21projects%2FFKIE%2FEinsMuB.nsf&view=AMBKEinsAll&documentId=781F14A98A699548C1257C3200316BAC
As you can see we are using an Xpage in the current database and place parameters that point the Xpage to open the document to the source database (notation is server!!database here), a view (this is the one to which I want to return) and finally the unid of the source document.
Now the strange one:
I cannot open the copied document, receiving the
NotesException: Invalid universal id
lotus.domino.local.Database.getDocumentByUNID(Unknown Source)
error.
Even better: if I copy a document that works within the same database (the current one) this document can also not opened anymore!
What's this and can you give me a hint to solve this?
Thanks in advance!
If, by "copied", you mean either manually copied and pasted into the target database or programmatically duplicated via copyToDatabase(), the new copy of the document will be assigned a new UNID; it is not guaranteed to have the same UNID as the original did (and, in my experience, it's rare that it preserves the original). If you're duplicating the document programmatically, be sure to check its new UNID afterward and use that ID in your URL calculation instead.
I've had a problem very similar to this in the past, and the answer turned out to be that I wasn't opening the NSF file that I thought I was opening. I was using NotesDatabase.OpenByReplicaID, and there were two replicas of the database on the server, with different sets of documents. In that situation, Notes gets to pick one of the two replicas -- you have no control over it. The replica that was actually opening contained some of documents corresponding the the UNIDs that I was trying to access, but some of them really were not there and therefore the getDocumentByUNID() method was correct in throwing the "Invalid universal id" error. This was really, really hard to debug.
After I figured it out and removed the second replica from my server, the first thing I did (after testing and confirming the problem went away) was to write an agent that scans a server for duplicate replica IDs.
The UNID:S in a Domino database when it's copied to the database thru copyToDatabase is done like this.
One part of the UNID comes from the database one part is document unique. So if you copy a document from one database to another the document could get the same unid each time. If the unique combination doesn't have a valid document with that combination in the database, the document will get the same UNID everytime. In other cases the document will get a new Id.
More information can be found here
UNID and copytodatabase
Thank you guys for your ideas!
But I was completely wrong #facepalm
The problem was: a colleague coded a bean to access the other database and I didn't noticed that the config document pointed to a replica on another server, so when I copied the document within my database on my local server it was fairly clear that the xpage could not find the copied one - as it resided on the other machine.
Thank you anyway :)
I have an embedded view in a main form (same database) with a single category of a client code that is custom generated. The view displays all other documents that have that main document's client code in a hidden field.
This works perfectly, except for one user where the embedded view is blank, and the message "category not found" is displayed. This happens for all documents viewed. Anyone else that opens the exact same main documents can see the correct list in the embedded view. The documents are definitely there.
I've pressed F9 a few times, and the "category not found" keeps coming up. I've also shutdown Notes and deleted the cache file, and restarted. There have been no changes to the database for a long time, and this started for this one user a few days ago.
I have no idea whats causing this.
Check readers/authors fields in documents that should be displayed in your embedded view. May be that user just can't see them.
Before I get too stressed, I generally try this:
Remove the database from the user's workspace
Compact the workspace (2nd tab of workspace properties)
Close Notes
Delete cache.ndk
Restart Notes
If that doesn't work, I'd check that the user can see the documents in another way (i.e. if you send a doclink to the user, can the user open it (alternatively, try opening the embedded view directly through View - Goto. Don't forget to use CTRL-SHIFT at the same time if the view is hidden)? If not, the user may have lost a role, or dropped out of a group that provides access.
¿The view is "shared" and not "shared, private at first view"? In that case, you have to delete de "private version" of the view for that user
¿The embedded view is calculated, and show one view for a group of users and a second view for another group? Maybe you're searching the problem in the wrong view
¿The single category is based on a formula or on a calculated field? In that case, the formula calculates a different value for that user