I am trying to create a SharePoint list.
There are two fields units and descriptions. Unit and description (number and single line of text, min. 1 and max. 15). When I click on + button/ add button new column with unit1 and description1 need to be in the form.
Please let me know if this is possible.If not, please suggest something similar
In list settings:
Unit: Column type Number. Set Min as 1 and Max as 15. Set decimal places to 0 if you want integers.
Description: Single line of text. You can set default text.
To be clear though, the way your question is worded is not so clear. When you Add a new item you will add a row (not a column). The columns are the data fields you have added. This is a small semantic, and may be down to perhaps English not being your first language.
I would suggest you look at some online training for SharePoint. I can see you are a new contributor. And that the question you are asking shows how new you are to the SharePoint platform and to this site. Stack Overflow is not a training site. Rather, it's a research hub, and if you really can't find an answer to your question, then a well thought through question is worth asking.
Finally, you will likely find this site more suitable for this kind of question: https://sharepoint.stackexchange.com/
Related
I have a long list of products (+20,000 items) of surgical instruments. Sometimes I receive requests for different names of these products which is impossible to manually match in my list.
I was thinking of a formula to find or suggest the closest result of match for the common words in each cell.
I have created this formula:
=INDEX('Products'!G:G,MATCH((("*"&LEFT(A2,5),'Products'!G:G,0))
(where Products G:G refers to my long list.
it gave some results correctly but more than 80% of the result came back with false results.
please see the attached image to show you the result.
is there is a way I can get more accurate result?
or I was thinking of finding major category of each item such as:
Category 1: Scissors, Retractors, Knives, etc.
Category 2: Straight, Curved, Angeled, etc.
Category 3: Sharp, Blunt, etc.
Category 4: 10mm, 130mm, 24cm, etc. (size)
which is easy for me to do it.
then use the same formula but with referring to the common words..
something like:
=INDEX(Products!G:G,MATCH("*"&LEFT(E2,5)&"*"&F2&"*"&G2&"*",Products!G:G,0))
where E2, F2, G2 refers to the categories..
I tried but it gave false results as well.
I urge you in the strongest sense of the word to spend some time creating a good quality master table and then spinning off 1 table for each category.
make use of clean(), trim(), proper(), heck, if you need to copy the data in notepad++ and enable view all symbols then switch between ansi utf utf8 wtf omgwtf or any other encoding to ensure you dont have any hidden special characters than do it.
you have 4 categories, so that's 4 1 column tables. name them. no duplicates. no trash. no junk. sort your data. nice clean names/words/whatever you categorize by. if you absolutely must add an index or key column then go ahead but do yourself a favor and stop there. use a different table to deepen your relationships.
next step is to to create comboboxes. i'm not sure why but the combobox in excel is not the same combobox in the vba editor. you want the one in the editor. you can make a fancy user form or you can make a minimalist text box design. whatever you fancy. just make sure the combobox has a field for RowSource in the properties. for whatever reason i don't get that option if i am not in the vba editor when i create the box.
you're almost gauratneed to want drawmodal = false on every user form you make for these boxes
you probably really don't need more than 4 boxes but it depends what you're doing so that's up to you. name your combo boxes.
verify each box has: matchentry = 1-fmMatchEntryComplete
i recommend: style = 0 - fmStyleDropDownCombo
this will allow you to begin typing and autocomplete the first match and also let you select from a drop down list, starting with the the first match of the name you've typed.
you can set the number of elements in the list. default is 8. if you have a slow computer than i wouldn't push it much. if you have a best then give it a shot.
you can also change fonts for easier reading and a bunch of other format changes.
now the this is the most important part - RowSource will be one of those 4 tables
now that i've given instructions, let me explain why. some businesses don't have the best practices and i'm currently with one that's using an oracle erp solution for data management but the front end isn't used. data entry is done in excel and loaded into oracle using batches. lookups in oracle continue to be a psychological barrier for the ap/ar teams so i did exactly what i suggested here but took it a few steps farther.
i pulled the vendor master and i pulled teh customer master
i cleaned the data and compiles simple pure clean 1 column tables
then i created a form for the comboboxes
first came ap with vendor name
then vendor number
then vendor remittance location
our orderering facility number
selecting a vendor name populates the vendor number box with the possible vendor numbers. same for remittance location and ordering facility
i pulled a year's worth of transaction data and created a gl table. some vendors have only ever used 1 gl acount. some several. there's a % number next to each gl. that represents the value of transactions posted from that vendor to that gl for the last year.
next up a date picker and text boxes for invoice fields.
get it nice and tight on a form, set the tab stops, add a commit button and all of a sudden we have a front end excel platform that performs better than oracle - because people use
i haven't finished the ar side but it'll get done and i'll the angels will be rejoicing and singing my name for years to come.
1:1 matching with autofill and drop down functionality you can't beat it. that's what you get with my suggestion.
best of luck!
I am using Surveymonkey for a questionnaire. Most of my data has a regular scale from 0-6, and additionally an "Other" option that people can use in case they choose to not answer the item. However, when I download the data, Surveymonkey automatically assigns a value of 0 to that not-answer category, and it appears this cant be changed.
This leads to me not knowing when a zero in my numeric dataset actually means zero or just participants choosing to not answer the question. I can only figure that out by looking at another file that includes the labels of participants answers (all answers are provided by the corresponding labels, so this datafile misses all non-labeled answers...).
This leads me to my problem: I have two excel files of same size. I would need to find a way to find certain values in one dataset (text value, scattered randomly over dataset), and replace the corresponding numeric values in the other dataset (at the same position in the dataset) with those values.
I thought it would just be possible to find all values and copy paste in the same pattern, but I cannot seem to find a way to do that. I feel like I am missing an obvious solution, but after searching for quite a while I really could not find an answer to my specific question.
I have never worked with macros or more advanced excel programming before, but have a bit of knowledge about programming in itself. I hope I explained this well, I would be very thankful for any suggestions or scripts that could help me out here!
Thank you!
Alex
I don't know how your Excel file is organised, but if it's like the legacy Condensed format, all you should need to do is to select the column corresponding to a given question (if that's what you have), and search and replace all 0 (match entire cell) with the text you want.
I have been absolutely stymied by Sharepoint lookups and the complete lack of information anywhere that relates to my problem so one last stab at seeing if anyone has a clue if not I am going to find another job which doesnt involve the use of this very good but highly complicated system.
My problem is that I want to add a column in list 1 that looks up a column in list 2, all very easy you may think and the nice videos on you tube make it seem very easy. So imagine the frustration when I create the column choose the appropriate list from "get information from" drop down and then go to the "in this column" drop down to find the fields i want are missing. I have tried this many ways and could not resolve it. So I decided to start again and set up a brand new list 2 which contains just 4 columns each created manually one column is "just single line of text" called Financial year the other three are a "number" and called Population, Dwellings and Non Domestic. Now having done that I would expect to see thos 4 columns (Financial year, Population, Dwellings and Non Domestic) all appear in the "in this column" drop down when setting up the lookup. But no of course not bloody Sharepoint will only show: Title, Financial year, ID , Content Type, version, and Title (linked to item) none of which I am the slightest bit interested in. I want to look up Population, or Dwellings or Non Domestic. Why is this so easy to do in Excel but in Sharepoint it seems as if Bill Gates has decided he's in charge of what people lookup!! in a word its crap.
I should have added that the same happens whatever list I select to look up from.
I have recently asked this question of google's spreadsheet page.
I a significant data comparison problem I would like to solve. It relates to purchasing books for a Library. We have a catalogue of over 11,000 books. When we order new books we need to compare our proposed purchases to the current stock. Currently we can manually compare them to our catalogue, very laboriously book by book.
We need to do 3 things to make our life easier -
1 easily clean out bad data/characters in the ISBN's - these are either spaces, - (hyphen's) or . (period mark or full stops). A simple formula to run over all ISBN fields would be great.
2 I need to compare data between 1 spreadsheet with 11,000 books in it (current library stock), a second with up to 1000 books in it (currently on order) and finally the third currently active one (about to be ordered) with 50 to 200 books listed in it.
All spreadsheets use the same column configuration as below
Library orders
Title Author Publisher ISBN (long version) US$ UKgpd HK$ Other$ P/O no. Date ordered
UNNATURAL SELECTION MARA HVISTENDAHL Public Affairs Publishing; Reprint edition (May 1, 2012) 978610391511
Finally, the out put of these comparisons should quickly and easily identify on what lines we have matches. and what type of match it is, Author only, Author and Title, or Author, title and ISBN etc for all the possible combinations. To make this easier assume spreadsheet 1 is an unalterable master table, with spreadsheet two similar. It is really only on Spreadsheet 3 we need to be clear if we are starting to reorder materials.
If it is possible to have these as different sheets in a workbook it would be ideal. The only additional feature is that any scripts that run need to be able to cope with spreadsheet 1 increasing in size as new acquisitions arrive and are included. Both spreadsheets 2 and 3 will vary (increase and decrease) as the ordering process proceeds.
Finally the absolute ideal would be for this comparison process to be instant (live) and ongoing as data is included.
If anyone would like to take this on 3 Library staff will be eternally grateful.
regards
Nick
This would be very much easier had you one sheet rather than three (simply add a column to each existing sheet to show whether in stock, on order or to be ordered – three individual letters would be sufficient, then append each of the smaller two files to the largest). Then for example you could apply Conditional Formatting to highlight duplicates one column at a time (Author, Title etc). Apart from the initial data cleansing it would mean in the future switching ‘between sheets’ would merely involve changing a one-letter flag. Filtering would allow you and your colleagues to appear to have three separate sheets and if anyone asks for a particular Title the search would be one-time, not in triplicate.
Also, http://www.microsoft.com/en-gb/download/details.aspx?id=15011 may be of interest, also =SUBSTITUTE.And with data validation you would prevent entry of a new ISBN that already is in your list.
All,
Does anyone know how to make a column in a SharePoint list that will always display today's date when rendered? I've seen tricks that require the list/item to be modified each day however, that's not what I'm looking for. I just want a column that whenever the list is viewed it displays the current date.
Thanks for any feedback.
I wanted to say that you use calculated columnns, but unfortunately according to this link the TODAY function is supported as a default value, but not supported in a calculated column.
So, outside of a default value, the only way to do this may be through a more involved effort. I see two options:
Use SharePoint Designer and the Data Form Web Part to show a view into a list with an additional column that has today's date.
The right way to do this is likely a computed field as it does not involve storing any additional information, but simply displays additional information. I didn't find a good link that only discussed computed fields, but this link does go into a bit of depth.